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Guides
Guides for each role
Running it day to day
When something goes wrong
How do I…?
Signing in and the app7
Doing jobs13
- The camera won't open
- How do I do a job and send it for check?
- What makes a good evidence photo?
- A job came back red. How do I fix it?
- It asks for location. What if I'm indoors?
- I have no jobs today. Is that right?
- How do I report a broken bin or a leak?
- It says some fields are still missing
- How do I see the jobs for one bin or machine?
- Why must I scan a sticker before the photo?
- The sticker won't scan or is damaged
- It says the item hasn't been linked yet
- It says Wrong sticker. What do I do?
Checking jobs and running the team10
- How do I add a one-off job?
- How do I check a job: pass it or send it back?
- How do I do a job myself?
- How do I mark a holiday so jobs are not counted as missed?
- A worker registered a new item. How do I approve it?
- How do I give a job to someone else?
- How do I move a job to another day?
- Where do I see what was missed yesterday?
- How do I send a job back so the worker understands?
- How is my team doing today?
Setting up and managing17
- How do I add a worker or supervisor?
- How do I approve today's jobs?
- We added a DG set or a borewell. How do I update our setup?
- How do I turn on a recommended rule?
- How do I prepare and record an annual return?
- How do I move from the free plan to the licensed plan?
- How do I give someone their sign-in code?
- How do I stick and link QR stickers?
- How do I make the monthly report?
- What does Path to green show?
- How do I replace a lost or damaged sticker?
- How do I get the report emailed every month?
- What is setup evidence and how do I finish it?
- How do I share documents with an inspector?
- Someone left. What do I do?
- How do I upload a licence and get renewal reminders?
- How do I check my waste vendor's licence?
Collection, intake and gate7
By type of organisation
- Waste Handler — Scrap Dealer
- All 54 organisation guides
Waste Handler / Recycler / CBWTF: setup and training guide
On this page
This page is the part of the onboarding kit that is specific to a Waste Handler / Recycler / CBWTF. It lists what the app will set up for you, who in your team normally does each piece, and what you need to have ready. How to use the app is in the shared guides, which are the same for every organisation:
- Start here: what happens in your first 14 days
- How EarthReheal works: rules, jobs, evidence, approvals and reports in one page
- Role guides: Manager · Supervisor · Worker
The lists below come from the same rule set the app uses, so they match what you will see. What actually applies to your site depends on your answers during setup: a rule marked "depends on your site" is only switched on if you have, for example, a borewell or a kitchen.
1. At a glance
| What | How many (maximum) |
|---|---|
| Rules that apply to every Waste Handler | 0 |
| Rules that depend on what is on your site | 20 |
| Good-practice rules (recommended) | 10 |
| One-time setup items (photos, documents, certificates) | 60 |
| Recurring jobs (daily to yearly) | 61 |
| Things you log when they happen | 19 |
| Licence renewals tracked | 22 |
| Statutory filings | 7 |
Most sites end up with fewer than the maximum, because the setup questions switch off what does not apply.
2. Who you need on the app
Each row is a job in your organisation, not necessarily a separate person. In a small site one person often holds several rows: the manager is usually also the compliance officer. Every person signs in with their own account, so the record shows who did what.
| Role | App access | What they look after | Needed? | Items they own |
|---|---|---|---|---|
| Manager | Manager | Runs the account: setup, team, approvals, reports and filings. | Yes | 47 |
| Compliance officer | Manager | Owns licences, renewals, documents and statutory filings. | Yes | 66 |
| Hazardous / special-care waste custodian | Supervisor | Storage, labelling and manifests for hazardous waste. | Only if your site needs it | 1 |
| Incinerator / treatment operator | Worker | Runs and logs the treatment plant. | Only if your site needs it | 2 |
| Bio-medical waste coordinator | Supervisor | Bio-medical waste segregation, storage and handover. | Only if your site needs it | 3 |
| Intake operator | Worker | Weighs and records what comes in. | Yes | 7 |
| Floor worker | Worker | Sorting, baling and floor jobs. | Yes | 7 |
| Driver | Worker | Pickup and drop-off runs. | Yes | 5 |
| Weighbridge operator | Worker | Weighs vehicles in and out. | Yes | – |
| Housekeeping / floor staff | Worker | Executes field-level waste collection and segregation tasks | Yes | 7 |
| Gate operator | Worker | Manages inbound waste manifest and vehicle verification at gate | Yes | 1 |
| Operations supervisor | Supervisor | Oversees day-to-day operational compliance tasks | Yes | 23 |
App access decides what a person sees. Manager: the web portal and the phone app, with setup, approvals, reports and filings. Supervisor: the phone app, with their team's jobs and approvals. Worker: the phone app, with their own jobs only.
3. Before setup: have these ready
Questions the setup will ask about your site
Setup takes about 30 to 45 minutes if you have these answers to hand. "Not sure" is fine for anything you can find out later; you can change answers afterwards.
Numbers
- Diesel/fuel storage capacity on site
- Number of DG sets on premises
- Number of lifts
- Number of escalators / moving walks
- Connected electrical load (kW)
- Age of the building (years)
- Contract workers engaged through contractors
- Plot area (sq m)
- Solar plant capacity (kW)
- Number of employees / workers on site
Yes or no
- Accepts Elt Tyres?
- Handles Municipal Waste?
- Battery registered role on site?
- CBWTF incinerator on site?
- Ewaste registered role on site?
- Plastic pwp role on site?
- Process wastewater on site?
- Shredder or incinerator on site?
- Is CBWTF Operator?
- Is hazardous waste Handler?
- Employs 20+ workers with power (40+ without), contract workers included — a factory under the OSH Code, 2020?
- Is Approved Organic Processor?
- Sells/routes dry recyclables to authorised vendor / recycler?
- Borewell / groundwater extraction on premises?
- Active renovation on site?
- Rainwater harvesting on site?
- Employs 10 or more people (incl. contract/interns)?
- Uses septic tank / storage tank (no onsite STP)?
- Security guards supplied by an agency?
- Holds an Environmental Clearance (EIA 2006)?
- State law requires rainwater harvesting here (derived from state and plot area; not asked)?
- Rooftop / ground-mounted solar plant on site?
Other details
- No-STP wastewater scenario
Documents and licences to gather
Collect what you already have as PDFs or clear phone photos. Anything you do not have yet stays on your list as a gap; it does not block setup.
| Document | Needed |
|---|---|
| ☐ ULB authorization / local-body registration | If Registered Waste Processor applies |
| ☐ CPCB/SPCB portal registration for WH | If Registered Waste Processor applies |
| ☐ CPCB/SPCB organic-processor approval | If Registered Waste Processor applies |
| ☐ HWM emergency response plan + vehicle spill kit evidence | If HWM Rules 2016 — SPCB Authorization applies |
| ☐ CBWTF SPCB authorization | If CBWTF Authorization applies |
| ☐ Register of HCF contracts for CBWTF coverage zone | If CBWTF Authorization applies |
| ☐ BMW transport vehicle authorization (SPCB/RTO, GPS, equipment) | If CBWTF Authorization applies |
| ☐ CBWTF worker Hepatitis B vaccination records | If CBWTF Authorization applies |
| ☐ CPCB EPR portal registration (e-waste role) | If Registered E-Waste Recycler applies |
| ☐ CPCB EPR portal registration (battery recycler/refurbisher) | If Registered Battery Recycler applies |
| ☐ ETP/STP SPCB Consent to Operate (each ETP) | If Water Act 1974 (process wastewater ETP) applies |
| ☐ SPCB processing authorization (Form I route) | If Registered Waste Processor applies |
| ☐ Registered waste picker list / ID cards | If Registered Waste Processor applies |
| ☐ CPCB PWP/recycler registration on EPR portal | If Plastic Waste Management Rules, 2016 (as amended) applies |
| ☐ Factory license from State Labour Dept | If OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies |
| ☐ Waste tyre collection/recycling authorization / registered-channel agreement | If Waste Tyre EPR / HWM Amendments applies |
| ☐ Fire NOC / local fire clearance | Always |
| ☐ PESO petroleum storage license | If Diesel Storage Licence (PESO) applies |
| ☐ CGWA NOC or exemption certificate | If Groundwater Extraction (CGWA) applies |
| ☐ C&D Waste Management Plan | If Construction & Demolition (C&D) Waste applies |
| ☐ ULB approval/intimation for large C&D projects | If Construction & Demolition (C&D) Waste applies |
| ☐ SPCB Consent to Operate (CTO) for diesel generator (DG) | If Air Act 1981 applies |
| ☐ Shops & Establishments Act registration | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | If POSH Internal Complaints Committee applies |
| ☐ STP Consent to Operate from SPCB (each STP) | If Water Act 1974 (process wastewater ETP) applies |
| ☐ Lift licence / registration (each lift) | If Lifts & escalators applies |
| ☐ Lift maintenance contract (AMC) | If Lifts & escalators applies |
| ☐ Lift third-party insurance | If Lifts & escalators applies |
| ☐ Electrical installation inspection / self-certification | Always |
| ☐ Electrical Safety Officer appointment | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Always |
| ☐ Municipal trade / health trade licence | Always |
| ☐ Weighing instrument verification (Legal Metrology) | Always |
| ☐ Occupancy / completion certificate | Always |
| ☐ Structural stability certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Always |
| ☐ Security agency licence (PSARA) | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Always |
| ☐ Personal data breach response plan | Always |
| ☐ EIA Environment Clearance conditions document | If Environmental Clearance (EIA) applies |
| ☐ SPCB Consent to Establish | Always |
| ☐ SPCB Consent to Operate | Always |
| ☐ SPCB HWM authorization | If HWM Rules 2016 — SPCB Authorization applies |
| ☐ Electrical Inspector approval of the rooftop solar plant | Always |
| ☐ Self-certification of the rooftop solar plant | Always |
| ☐ Net-metering / grid connection agreement with the discom | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Always |
4. Setup evidence: your first-weeks checklist
Setup evidence is the one-time proof of what is on your site: a photo of each bin, the STP nameplate, a copy of each licence. After setup each item appears as a job under Setup Evidence. Photo items for equipment start with a scan of that item's QR sticker, so stick the stickers on first (see Setup evidence and QR stickers).
Compliance officer
| Item | Evidence | Needed |
|---|---|---|
| ☐ ULB authorization / local-body registration | Certificate | If Registered Waste Processor applies |
| ☐ CPCB/SPCB portal registration for WH | Certificate | If Registered Waste Processor applies |
| ☐ CPCB/SPCB organic-processor approval | Certificate | If Registered Waste Processor applies |
| ☐ HWM emergency response plan + vehicle spill kit evidence | Document | If HWM Rules 2016 — SPCB Authorization applies |
| ☐ CBWTF SPCB authorization | Certificate | If CBWTF Authorization applies |
| ☐ CBWTF worker Hepatitis B vaccination records | Document | If CBWTF Authorization applies |
| ☐ CPCB EPR portal registration (e-waste role) | Certificate | If Registered E-Waste Recycler applies |
| ☐ CPCB EPR portal registration (battery recycler/refurbisher) | Certificate | If Registered Battery Recycler applies |
| ☐ ETP/STP SPCB Consent to Operate (each ETP) | Certificate | If Water Act 1974 (process wastewater ETP) applies |
| ☐ SPCB processing authorization (Form I route) | Certificate | If Registered Waste Processor applies |
| ☐ Registered waste picker list / ID cards | Document | If Registered Waste Processor applies |
| ☐ CPCB PWP/recycler registration on EPR portal | Certificate | If Plastic Waste Management Rules, 2016 (as amended) applies |
| ☐ Factory license from State Labour Dept | Certificate | If OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies |
| ☐ Waste tyre collection/recycling authorization / registered-channel agreement | Document | If Waste Tyre EPR / HWM Amendments applies |
| ☐ Fire NOC / local fire clearance | Certificate | Always |
| ☐ PESO petroleum storage license | Certificate | If Diesel Storage Licence (PESO) applies |
| ☐ CGWA NOC or exemption certificate | Certificate | If Groundwater Extraction (CGWA) applies |
| ☐ ULB approval/intimation for large C&D projects | Document | If Construction & Demolition (C&D) Waste applies |
| ☐ SPCB Consent to Operate (CTO) for diesel generator (DG) | Certificate | If Air Act 1981 applies |
| ☐ Shops & Establishments Act registration | Certificate | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | Document | If POSH Internal Complaints Committee applies |
| ☐ STP Consent to Operate from SPCB (each STP) | Certificate | If Water Act 1974 (process wastewater ETP) applies |
| ☐ EIA Environment Clearance conditions document | Document | If Environmental Clearance (EIA) applies |
| ☐ SPCB Consent to Establish | Certificate | Always |
| ☐ SPCB Consent to Operate | Certificate | Always |
| ☐ SPCB HWM authorization | Certificate | If HWM Rules 2016 — SPCB Authorization applies |
| ☐ Electrical Inspector approval of the rooftop solar plant | Document | Always |
| ☐ Self-certification of the rooftop solar plant | Document | Always |
| ☐ Net-metering / grid connection agreement with the discom | Document | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Document | Always |
Bio-medical waste coordinator
| Item | Evidence | Needed |
|---|---|---|
| ☐ Register of HCF contracts for CBWTF coverage zone | Document | If CBWTF Authorization applies |
| ☐ BMW transport vehicle authorization (SPCB/RTO, GPS, equipment) | Document | If CBWTF Authorization applies |
Manager
| Item | Evidence | Needed |
|---|---|---|
| ☐ DG acoustic enclosure installation photo (each DG set) | Photo | If Noise Pollution Rules 2000 applies |
| ☐ Secondary containment (bunding) photo | Photo | If Diesel Storage Licence (PESO) applies |
| ☐ C&D Waste Management Plan | Document | If Construction & Demolition (C&D) Waste applies |
| ☐ Diesel generator (DG) set — full installation overview (each DG set) | Photo | If Air Act 1981 applies |
| ☐ STP full installation overview (each STP) | Photo | If Water Act 1974 (process wastewater ETP) applies |
| ☐ Consent-to-Operate document displayed near STP (each STP) | Photo | If Water Act 1974 (process wastewater ETP) applies |
| ☐ Lift / escalator nameplate photo (each lift) | Photo | If Lifts & escalators applies |
| ☐ Lift licence / registration (each lift) | Certificate | If Lifts & escalators applies |
| ☐ Lift maintenance contract (AMC) | Certificate | If Lifts & escalators applies |
| ☐ Lift third-party insurance | Certificate | If Lifts & escalators applies |
| ☐ Electrical installation inspection / self-certification | Certificate | Always |
| ☐ Electrical danger notices and shock-treatment chart | Photo | Always |
| ☐ Electrical Safety Officer appointment | Document | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Document | Always |
| ☐ Municipal trade / health trade licence | Certificate | Always |
| ☐ Weighing instrument verification (Legal Metrology) | Certificate | Always |
| ☐ Occupancy / completion certificate | Certificate | Always |
| ☐ Structural stability certificate | Certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Certificate | Always |
| ☐ Security agency licence (PSARA) | Certificate | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Document | Always |
| ☐ Named contact for personal-data grievances | Declaration | Always |
| ☐ Personal data breach response plan | Document | Always |
Operations supervisor
| Item | Evidence | Needed |
|---|---|---|
| ☐ Diesel generator (DG) capacity nameplate (each DG set) | Photo | If Air Act 1981 applies |
| ☐ STP capacity nameplate or equipment label (each STP) | Photo | If Water Act 1974 (process wastewater ETP) applies |
| ☐ STP inlet connection from building drainage (each STP) | Photo | If Water Act 1974 (process wastewater ETP) applies |
| ☐ STP outlet pipe destination connection (each STP) | Photo | If Water Act 1974 (process wastewater ETP) applies |
| ☐ STP sludge disposal / drying area (each STP) | Photo | If Water Act 1974 (process wastewater ETP) applies |
5. Your recurring jobs
These are created automatically once setup is done and come back on their own schedule. Each shows on the phone of the person it is assigned to. The "Usually done by" column is the default; the manager can reassign any job (see Manager guide).
Every day
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Daily waste intake log | Gate operator | Readings | If Registered Waste Processor applies |
| Daily material recovery log | Intake operator | Readings | If Registered Waste Processor applies |
| Daily HWM treatment operations log (weight processed, treatment type, residue) | Compliance officer | Readings | If HWM Rules 2016 — SPCB Authorization applies |
| Incinerator daily temperature log (primary ≥850°C, secondary ≥1,050°C) | Incinerator / treatment operator | Readings | If CBWTF Authorization applies |
| Daily BMW CPCB portal log (all BMW received and processed) | Bio-medical waste coordinator | Document | If CBWTF Authorization applies |
| E-waste intake log | Intake operator | Readings | If Registered E-Waste Recycler applies |
| E-waste processing/dismantling log (components + hazmat extracted) | Intake operator | Document | If Registered E-Waste Recycler applies |
| Battery intake log | Intake operator | Readings | If Registered Battery Recycler applies |
| ELT intake log (count, weight, source) | Intake operator | Readings | If Waste Tyre EPR / HWM Amendments applies |
| Daily C&D waste volume log by category | Intake operator | Readings | If Construction & Demolition (C&D) Waste applies |
| Daily borewell pump run log (each borewell) | Housekeeping / floor staff | Readings | If Groundwater Extraction (CGWA) applies |
Every week
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Weekly dry recyclable sale / handover to authorized buyer | Driver | Readings | If Dry Recyclable Sale to Authorized Buyer applies |
| Hotspot / battery-fire-watch check (combustible bales + electrical panels) | Floor worker | Checklist | Always |
| On-site C&D waste segregation zone photo (4-category) | Floor worker | Photo | If Construction & Demolition (C&D) Waste applies |
| No unauthorized C&D dumping declaration | Operations supervisor | Declaration | If Construction & Demolition (C&D) Waste applies |
| Weekly groundwater abstraction log (per borewell) (each borewell) | Housekeeping / floor staff | Readings | If Groundwater Extraction (CGWA) applies |
Every month
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Monthly SWM processing report to ULB | Compliance officer | Document | If Registered Waste Processor applies |
| Monthly fleet segregation and GPS tracking compliance check | Operations supervisor | Checklist | If Registered Waste Processor applies |
| Monthly HWM transport vehicle authorization and GPS/tracking check | Compliance officer | Checklist | If HWM Rules 2016 — SPCB Authorization applies |
| Monthly no-open-burning declaration | Operations supervisor | Declaration | If Construction & Demolition (C&D) Waste / Registered Waste Processor applies |
| Monthly ETP effluent quality test | Operations supervisor | Document | If Water Act 1974 (process wastewater ETP) applies |
| No effluent to groundwater declaration | Operations supervisor | Declaration | If Water Act 1974 (process wastewater ETP) applies |
| Monthly ETP performance log (each ETP) | Housekeeping / floor staff | Readings | If Water Act 1974 (process wastewater ETP) applies |
| ETP sludge disposal log/receipt (each ETP) | Operations supervisor | Document | If Water Act 1974 (process wastewater ETP) applies |
| Monthly dust suppression system check (water spray / dry filter) | Floor worker | Photo | If Air Act 1981 / Noise Pollution Rules 2000 applies |
| Monthly plastic intake log (kg by type) | Intake operator | Readings | If Plastic Waste Management Rules, 2016 (as amended) applies |
| Plastic waste processing / EPR certificate issuance log | Housekeeping / floor staff | Document | If Plastic Waste Management Rules, 2016 (as amended) applies |
| Monthly PPE provision and distribution check | Floor worker | Photo | If OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies |
| Monthly machine guarding and LOTO check | Floor worker | Checklist | If OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies |
| Bale-stack and combustible-storage fire safety check | Floor worker | Photo | Always |
| Fire extinguisher / hydrant maintenance and inspection | Operations supervisor | Document | Always |
| Monthly groundwater level monitoring (each borewell) | Housekeeping / floor staff | Readings | If Groundwater Extraction (CGWA) applies |
| Monthly rainwater harvesting structure maintenance log (each rainwater pit) | Operations supervisor | Document | If Groundwater Extraction (CGWA) / Rainwater harvesting applies |
| Septic tank / cesspool desludging log (each septic tank) | Housekeeping / floor staff | Document | If Sewage Treatment Plant (STP) Consent applies |
| Monthly lift maintenance visit (each lift) | Manager | Checklist | If Lifts & escalators applies |
| Monthly first-aid box check | Manager | Checklist | Always |
| Used engine oil handover to a registered collection agent / recycler | Operations supervisor | Readings | If HWM Rules 2016 — SPCB Authorization applies |
Every quarter
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Environmental monitoring per SPCB CTO conditions (air, effluent, soil) | Compliance officer | Document | If HWM Rules 2016 — SPCB Authorization applies |
| MRF quarterly portal report (received, sorted, channelized, rejects) | Compliance officer | Document | If Registered Waste Processor applies |
| Quarterly statutory welfare facilities check (washing, first aid, rest room, canteen) | Compliance officer | Checklist | If OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies |
| Quarterly lift test by a registered person (each lift) | Manager | Document | If Lifts & escalators applies |
| Lift rescue device, alarm and intercom check (each lift) | Manager | Checklist | If Lifts & escalators applies |
Every six months
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Emergency evacuation drill | Operations supervisor | Document | Always |
| 6-monthly certified fire system inspection (IS 2190) | Compliance officer | Document | Always |
| Six-monthly lift test by an authorised person (each lift) | Manager | Document | If Lifts & escalators applies |
| Lift rescue mock drill | Manager | Document | If Lifts & escalators applies |
| 6-monthly EC compliance report (if EC granted) | Compliance officer | Document | If Environmental Clearance (EIA) applies |
Every year
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Annual DG stack emission test (SPM/SO₂/NOₓ) (each DG set) | Operations supervisor | Document | If Air Act 1981 applies |
| Annual noise level test at property boundary | Operations supervisor | Document | If Noise Pollution Rules 2000 applies |
| Annual incinerator stack emission test | Compliance officer | Document | If CBWTF Authorization / HWM Rules 2016 — SPCB Authorization applies |
| Annual worker health checkup (hazardous stream workers) | Compliance officer | Document | If OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies |
| Annual HSD tank integrity inspection | Manager | Document | If Diesel Storage Licence (PESO) applies |
| Fuel storage area fire safety check | Operations supervisor | Checklist | If Diesel Storage Licence (PESO) applies |
| Annual fire system service / hydro-test (IS 2190) | Compliance officer | Document | Always |
| POSH annual report to District Officer | Compliance officer | Document | If POSH Internal Complaints Committee applies |
| 2-year STP installation plan / approval (no on-site STP) | Compliance officer | Document | If Sewage Treatment Plant (STP) Consent applies |
| Annual lift safety certificate / inspection report | Manager | Document | If Lifts & escalators applies |
| Annual earth resistance test | Manager | Document | Always |
| Electrical Safety Officer annual inspection and test report | Manager | Document | Always |
| Annual review and erasure of personal data no longer needed | Manager | Checklist | Always |
| Annual crèche facility review | Compliance officer | Checklist | Always |
6. Things you log when they happen
These have no fixed date. Log them in the app on the day they happen, so the record is made at the time and not rebuilt later.
| What | When | Usually logged by | Needed |
|---|---|---|---|
| Reject fraction dispatch receipt | Each time it happens | Driver | If Registered Waste Processor applies |
| Waste receipt & processing certificate to generator (per batch) | Each time it happens | Compliance officer | If Registered Waste Processor applies |
| HWM Form 10 manifest reception and verification (WH as recipient) | Each time it happens | Operations supervisor | If HWM Rules 2016 — SPCB Authorization applies |
| BMW collection receipt per HCF visit (with barcode where implemented) | Each time it happens | Operations supervisor | If CBWTF Authorization applies |
| Autoclave/microwave treatment cycle log (temp, time, load weight) | Each time it happens | Incinerator / treatment operator | If CBWTF Authorization applies |
| Autoclave-treated waste dispatch to CPCB-authorized dry waste recycler | Each time it happens | Operations supervisor | If CBWTF Authorization applies |
| BMW 48-hour generation-to-treatment timing compliance | Each time it happens | Operations supervisor | If CBWTF Authorization applies |
| E-waste certificate / receipt issuance register (COD, processing cert, EPR, data destruction) | Each time it happens | Compliance officer | If Registered E-Waste Recycler applies |
| Hazardous component dispatch to authorized downstream processor | Each time it happens | Driver | If Registered E-Waste Recycler applies |
| Battery EPR / recycling certificate or handover receipt issuance | Each time it happens | Compliance officer | If Registered Battery Recycler applies |
| DG run log entry (per operation) (each DG set) | Each time it happens | Housekeeping / floor staff | If Air Act 1981 applies |
| HWM Form 10 dispatch manifest (per hazardous dispatch) | Each time it happens | Hazardous / special-care waste custodian | If CBWTF Authorization applies |
| Accident / injury log entry | Each time it happens | Floor worker | If CBWTF Authorization / OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies |
| ELT dispatch receipt from authorized retreader/pyrolysis facility | Each time it happens | Driver | If Waste Tyre EPR / HWM Amendments applies |
| C&D waste dispatch to authorized processor receipt | Each time it happens | Driver | If Construction & Demolition (C&D) Waste applies |
| Faecal sludge transport manifest / FSTP receipt (each septic tank) | Each time it happens | Operations supervisor | If Sewage Treatment Plant (STP) Consent applies |
| Lift accident report to the inspector | Each time it happens | Manager | If Lifts & escalators applies |
| Electrical accident intimation | Each time it happens | Manager | Always |
| Personal data breach intimation | Each time it happens | Manager | Always |
7. Licence renewals
Enter the expiry date of each licence when you upload it. The app then creates the renewal job ahead of the expiry, so nobody has to remember the date.
| Renewal | Owner | Needed |
|---|---|---|
| BMW authorisation renewal task | Compliance officer | If CBWTF Authorization applies |
| ETP CTO renewal task | Compliance officer | If Water Act 1974 (process wastewater ETP) applies |
| PESO licence renewal task | Compliance officer | If Diesel Storage Licence (PESO) applies |
| CGWA NOC renewal task | Compliance officer | If Groundwater Extraction (CGWA) applies |
| SPCB DG set CTO renewal task | Compliance officer | If Air Act 1981 applies |
| Fire NOC renewal task | Compliance officer | Always |
| Battery recycler CPCB/SPCB registration renewal reminder (5-year cycle) | Compliance officer | If Registered Battery Recycler applies |
| Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates) | Compliance officer | Always |
| Waste tyre EPR certificate/authorization renewal task (2-year validity) | Compliance officer | If Waste Tyre EPR / HWM Amendments applies |
| CPCB e-waste recycler registration renewal reminder (5-year cycle) | Compliance officer | If Registered E-Waste Recycler applies |
| STP Consent-to-Operate (CTO) renewal | Compliance officer | If Water Act 1974 (process wastewater ETP) applies |
| Lift licence / registration — renewal | Manager | If Lifts & escalators applies |
| Lift maintenance contract (AMC) — renewal | Manager | If Lifts & escalators applies |
| Lift third-party insurance — renewal | Manager | If Lifts & escalators applies |
| Electrical installation inspection / self-certification — renewal | Manager | Always |
| Municipal trade / health trade licence — renewal | Manager | Always |
| Weighing instrument verification (Legal Metrology) — renewal | Manager | Always |
| Structural stability certificate — renewal | Manager | Always |
| Contractor labour licences (50 or more contract workers) — renewal | Manager | Always |
| Security agency licence (PSARA) — renewal | Manager | Always |
| SPCB CTO renewal task | Compliance officer | Always |
| HWM authorisation renewal task | Compliance officer | If HWM Rules 2016 — SPCB Authorization applies |
8. Your filing calendar
Filings are statutory returns you submit to a regulator. The app reminds the owner ahead of each due date and collects the figures from the jobs your team has done through the year, so the return is built from real records.
| Filing | Due | Where | Rule | Needed |
|---|---|---|---|---|
| SWM Annual Return | 30 June every year | – | Registered Waste Processor | If the rule applies |
| HWM Form 4 Annual Return | 30 June every year | – | HWM Rules 2016 — SPCB Authorization | If the rule applies |
| BMW Form IV Annual Return | 30 June every year | – | CBWTF Authorization | If the rule applies |
| E-Waste Processing Annual Return | 30 June every year | – | Registered E-Waste Recycler | If the rule applies |
| Battery Recycling Annual Return | 30 June every year | – | Registered Battery Recycler | If the rule applies |
| PWM Annual Return | 30 June every year | – | Plastic Waste Management Rules, 2016 (as amended) | If the rule applies |
| Environmental Statement (Form V) | 30 September every year | State SPCB portal | Environmental Statement (Form V) | Always |
9. The rules behind all this
Applies to every site of this type
None for this organisation type.
Depends on what is on your site
| Rule | What it asks of you |
|---|---|
| Registered Waste Processor | If this facility handles more than 5 metric tonnes of waste per day, it needs SPCB/PCC authorization (Form I application, field verification, Form II authorization) confirming it meets Schedule I & II processing/treatment standards. |
| HWM Rules 2016 — SPCB Authorization | |
| CBWTF Authorization | If this facility operates as a Common Bio-Medical Waste Treatment Facility, it needs SPCB authorization (Form-II, with GPS-tagged facility map and contingency plan), the required treatment equipment (incinerator, autoclave/microwave, shredder, ETP), and an annual Form-IV report by 30 June. |
| Registered E-Waste Recycler | If this facility recycles e-waste, it must register on the CPCB EPR portal (requiring a prior valid CTO and HWM 2016 authorization from the SPCB), submit recycling-capacity data and a geotagged facility video, and pass CPCB facility verification. |
| Registered Battery Recycler | If this facility refurbishes or recycles waste batteries, it must register with the SPCB via the CPCB EPR portal (Form 2A/2B) — registration is valid 5 years and subject to periodic SPCB audits. |
| Plastic Waste Management Rules, 2016 (as amended) | |
| Air Act 1981 | |
| Water Act 1974 (process wastewater ETP) | |
| Noise Pollution Rules 2000 | |
| OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws | |
| Waste Tyre EPR / HWM Amendments | |
| Dry Recyclable Sale to Authorized Buyer | |
| Diesel Storage Licence (PESO) | Storing more than 2,500L of diesel for DG backup requires a PESO storage licence and periodic tank safety certification. |
| Groundwater Extraction (CGWA) | If groundwater is drawn from a borewell/tube well, CGWA requires monthly groundwater-level monitoring reported through their portal. |
| Construction & Demolition (C&D) Waste | Any renovation or demolition work must segregate C&D waste per the local authority's plan; projects over 20,000 sq.m also need EPR portal registration. |
| POSH Internal Complaints Committee | Any workplace with 10 or more employees must proactively constitute an Internal Complaints Committee, including an external member, at every branch or office location — waiting until a complaint arises is itself a violation. |
| Sewage Treatment Plant (STP) Consent | Operating an on-site STP needs SPCB Consent to Operate plus monthly performance and sludge-disposal logs. |
| Lifts & escalators | A lift runs on a licence and a maintenance contract that both expire. Where the state has a lift Act you get its statutory tests and filings; everywhere you get monthly maintenance, rescue-device checks and an accident log, because the owner answers for a defect that was known and not fixed. |
| Environmental Clearance (EIA) | Projects near sensitive ecosystems or within 10km of a protected area need prior Environmental Clearance before construction begins. |
| Rainwater harvesting | Where the state binds existing buildings, a missing or non-working structure is a standing violation and can raise the water bill; elsewhere it is the approval-time condition most often left unmaintained. |
Recommended good practice
| Rule | What it asks of you |
|---|---|
| Fire Safety / Facility Safety | |
| Shops & Establishments Registration | Nearly every commercial or institutional premises operating in India needs Shops & Establishments registration from the state labour department or municipal corporation — this is separate from any sector-specific licence and applies regardless of business type. |
| Electrical safety | Every premises has an electrical installation that needs a current inspection or self-certification. Most fires in buildings start electrically, and a lapsed inspection is the first thing an insurer or investigator asks for. |
| Trade licence | Hotels, restaurants, hospitals, shops and most commercial premises need a trade licence from the local body, and it is often a prerequisite for other licences and utility connections. |
| Weights & measures | Any quantity you charge or pay for by weight — including waste weighed at a weighbridge — is only as good as a stamped, in-date instrument. |
| Occupancy & structure | The occupancy certificate is the document other licences ask for; in Maharashtra and Gujarat an older building also needs a current structural stability certificate. |
| Site labour duties | These are the labour duties that show up on site — a stocked first-aid box, an accident notice, and proof that the agencies supplying your housekeeping and security staff are licensed. Wages, provident fund and ESI stay with payroll. |
| Personal data protection | Resident, visitor, guest, patient, student and staff records — and CCTV — are personal data. The core duties start on 13 May 2027; these tasks get the notice, breach plan and grievance contact in place before then. |
| Environmental Statement (Form V) | If your premises runs under an SPCB consent to operate (for an STP, ETP, DG set or boiler) or a hazardous-waste authorisation, you owe the Board a yearly environmental statement — water and raw-material use, pollutants discharged, hazardous and solid waste generated, and measures taken. It is easy to miss because no renewal prompts it. |
| Consent to Establish / Operate | Operating without a valid consent to operate is the most basic pollution-control lapse a Board can find — every other environmental check assumes it is in place. |
This guide explains how the app helps you keep records. It is not legal advice; your regulator's notification is the final word.
10. Job sheets for each person
Print the section for each person and hand it over with their login. It lists only the jobs that are usually theirs; their role guide explains how to do any job in the app.
Manager
Every month
- Monthly lift maintenance visit (each lift) (only if Lifts & escalators applies)
- Monthly first-aid box check
Every quarter
- Quarterly lift test by a registered person (each lift) (only if Lifts & escalators applies)
- Lift rescue device, alarm and intercom check (each lift) (only if Lifts & escalators applies)
Every six months
- Six-monthly lift test by an authorised person (each lift) (only if Lifts & escalators applies)
- Lift rescue mock drill (only if Lifts & escalators applies)
Every year
- Annual HSD tank integrity inspection (only if Diesel Storage Licence (PESO) applies)
- Annual lift safety certificate / inspection report (only if Lifts & escalators applies)
- Annual earth resistance test
- Electrical Safety Officer annual inspection and test report
- Annual review and erasure of personal data no longer needed
- Environmental Statement (Form V) to the SPCB (30 September)
Each time it happens
- Lift accident report to the inspector (only if Lifts & escalators applies)
- Electrical accident intimation
- Personal data breach intimation
Before the licence expires
- Lift licence / registration — renewal (each lift) (only if Lifts & escalators applies)
- Lift maintenance contract (AMC) — renewal (only if Lifts & escalators applies)
- Lift third-party insurance — renewal (only if Lifts & escalators applies)
- Electrical installation inspection / self-certification — renewal
- Municipal trade / health trade licence — renewal
- Weighing instrument verification (Legal Metrology) — renewal
- Structural stability certificate — renewal
- Contractor labour licences (50 or more contract workers) — renewal
- Security agency licence (PSARA) — renewal
How to do these in the app: Manager guide.
Compliance officer (Manager access)
Every day
- Daily HWM treatment operations log (weight processed, treatment type, residue) (only if HWM Rules 2016 — SPCB Authorization applies)
Every month
- Monthly SWM processing report to ULB (only if Registered Waste Processor applies)
- Monthly HWM transport vehicle authorization and GPS/tracking check (only if HWM Rules 2016 — SPCB Authorization applies)
Every quarter
- Environmental monitoring per SPCB CTO conditions (air, effluent, soil) (only if HWM Rules 2016 — SPCB Authorization applies)
- MRF quarterly portal report (received, sorted, channelized, rejects) (only if Registered Waste Processor applies)
- Quarterly statutory welfare facilities check (washing, first aid, rest room, canteen) (only if OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies)
Every six months
- 6-monthly certified fire system inspection (IS 2190)
- 6-monthly EC compliance report (if EC granted) (only if Environmental Clearance (EIA) applies)
Every year
- SWM Annual Return (only if Registered Waste Processor applies)
- HWM Form 4 Annual Return (only if HWM Rules 2016 — SPCB Authorization applies)
- BMW Form IV portal annual return (June 30) (only if CBWTF Authorization applies)
- E-waste processing annual return on CPCB portal (only if Registered E-Waste Recycler applies)
- Battery recycling annual return on CPCB portal (only if Registered Battery Recycler applies)
- Annual incinerator stack emission test (only if CBWTF Authorization / HWM Rules 2016 — SPCB Authorization applies)
- PWM annual return on CPCB EPR portal (only if Plastic Waste Management Rules, 2016 (as amended) applies)
- Annual worker health checkup (hazardous stream workers) (only if OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies)
- Annual fire system service / hydro-test (IS 2190)
- POSH annual report to District Officer (only if POSH Internal Complaints Committee applies)
- 2-year STP installation plan / approval (no on-site STP) (only if Sewage Treatment Plant (STP) Consent applies)
- Annual crèche facility review
Each time it happens
- Waste receipt & processing certificate to generator (per batch) (only if Registered Waste Processor applies)
- E-waste certificate / receipt issuance register (COD, processing cert, EPR, data destruction) (only if Registered E-Waste Recycler applies)
- Battery EPR / recycling certificate or handover receipt issuance (only if Registered Battery Recycler applies)
Before the licence expires
- BMW authorisation renewal task (only if CBWTF Authorization applies)
- PESO licence renewal task (only if Diesel Storage Licence (PESO) applies)
- CGWA NOC renewal task (only if Groundwater Extraction (CGWA) applies)
- Fire NOC renewal task
- Battery recycler CPCB/SPCB registration renewal reminder (5-year cycle) (only if Registered Battery Recycler applies)
- Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates)
- Waste tyre EPR certificate/authorization renewal task (2-year validity) (only if Waste Tyre EPR / HWM Amendments applies)
- CPCB e-waste recycler registration renewal reminder (5-year cycle) (only if Registered E-Waste Recycler applies)
- HWM authorisation renewal task (only if HWM Rules 2016 — SPCB Authorization applies)
Before the licence expires
- ETP CTO renewal task (each ETP) (only if Water Act 1974 (process wastewater ETP) applies)
- SPCB DG set CTO renewal task (only if Air Act 1981 applies)
- STP Consent-to-Operate (CTO) renewal (each STP) (only if Water Act 1974 (process wastewater ETP) applies)
- SPCB CTO renewal task
How to do these in the app: Manager guide.
Hazardous / special-care waste custodian (Supervisor access)
Each time it happens
- HWM Form 10 dispatch manifest (per hazardous dispatch) (only if CBWTF Authorization applies)
How to do these in the app: Supervisor guide.
Incinerator / treatment operator (Worker access)
Every day
- Incinerator daily temperature log (primary ≥850°C, secondary ≥1,050°C) (only if CBWTF Authorization applies)
Each time it happens
- Autoclave/microwave treatment cycle log (temp, time, load weight) (only if CBWTF Authorization applies)
How to do these in the app: Worker guide.
Bio-medical waste coordinator (Supervisor access)
Every day
- Daily BMW CPCB portal log (all BMW received and processed) (only if CBWTF Authorization applies)
How to do these in the app: Supervisor guide.
Intake operator (Worker access)
Every day
- Daily material recovery log (only if Registered Waste Processor applies)
- E-waste intake log (only if Registered E-Waste Recycler applies)
- E-waste processing/dismantling log (components + hazmat extracted) (only if Registered E-Waste Recycler applies)
- Battery intake log (only if Registered Battery Recycler applies)
- ELT intake log (count, weight, source) (only if Waste Tyre EPR / HWM Amendments applies)
- Daily C&D waste volume log by category (only if Construction & Demolition (C&D) Waste applies)
Every month
- Monthly plastic intake log (kg by type) (only if Plastic Waste Management Rules, 2016 (as amended) applies)
How to do these in the app: Worker guide.
Floor worker (Worker access)
Every week
- Hotspot / battery-fire-watch check (combustible bales + electrical panels)
- On-site C&D waste segregation zone photo (4-category) (only if Construction & Demolition (C&D) Waste applies)
Every month
- Monthly dust suppression system check (water spray / dry filter) (only if Air Act 1981 / Noise Pollution Rules 2000 applies)
- Monthly PPE provision and distribution check (only if OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies)
- Monthly machine guarding and LOTO check (only if OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies)
- Bale-stack and combustible-storage fire safety check
Each time it happens
- Accident / injury log entry (only if CBWTF Authorization / OSH Code 2020 (replaced the Factories Act 1948) / Labour Laws applies)
How to do these in the app: Worker guide.
Driver (Worker access)
Every week
- Weekly dry recyclable sale / handover to authorized buyer (only if Dry Recyclable Sale to Authorized Buyer applies)
Each time it happens
- Reject fraction dispatch receipt (only if Registered Waste Processor applies)
- Hazardous component dispatch to authorized downstream processor (only if Registered E-Waste Recycler applies)
- ELT dispatch receipt from authorized retreader/pyrolysis facility (only if Waste Tyre EPR / HWM Amendments applies)
- C&D waste dispatch to authorized processor receipt (only if Construction & Demolition (C&D) Waste applies)
How to do these in the app: Worker guide.
Housekeeping / floor staff (Worker access)
Every day
- Daily borewell pump run log (each borewell) (only if Groundwater Extraction (CGWA) applies)
Every week
- Weekly groundwater abstraction log (per borewell) (each borewell) (only if Groundwater Extraction (CGWA) applies)
Every month
- Monthly ETP performance log (each ETP) (only if Water Act 1974 (process wastewater ETP) applies)
- Plastic waste processing / EPR certificate issuance log (only if Plastic Waste Management Rules, 2016 (as amended) applies)
- Monthly groundwater level monitoring (each borewell) (only if Groundwater Extraction (CGWA) applies)
- Septic tank / cesspool desludging log (each septic tank) (only if Sewage Treatment Plant (STP) Consent applies)
Each time it happens
- DG run log entry (per operation) (each DG set) (only if Air Act 1981 applies)
How to do these in the app: Worker guide.
Gate operator (Worker access)
Every day
- Daily waste intake log (only if Registered Waste Processor applies)
How to do these in the app: Worker guide.
Operations supervisor (Supervisor access)
Every week
- No unauthorized C&D dumping declaration (only if Construction & Demolition (C&D) Waste applies)
Every month
- Monthly fleet segregation and GPS tracking compliance check (only if Registered Waste Processor applies)
- Monthly no-open-burning declaration (only if Construction & Demolition (C&D) Waste / Registered Waste Processor applies)
- Monthly ETP effluent quality test (only if Water Act 1974 (process wastewater ETP) applies)
- No effluent to groundwater declaration (only if Water Act 1974 (process wastewater ETP) applies)
- ETP sludge disposal log/receipt (each ETP) (only if Water Act 1974 (process wastewater ETP) applies)
- Fire extinguisher / hydrant maintenance and inspection
- Monthly rainwater harvesting structure maintenance log (each rainwater pit) (only if Groundwater Extraction (CGWA) / Rainwater harvesting applies)
- Used engine oil handover to a registered collection agent / recycler (only if HWM Rules 2016 — SPCB Authorization applies)
Every six months
- Emergency evacuation drill
Every year
- Annual DG stack emission test (SPM/SO₂/NOₓ) (each DG set) (only if Air Act 1981 applies)
- Annual noise level test at property boundary (only if Noise Pollution Rules 2000 applies)
- Fuel storage area fire safety check (only if Diesel Storage Licence (PESO) applies)
Each time it happens
- HWM Form 10 manifest reception and verification (WH as recipient) (only if HWM Rules 2016 — SPCB Authorization applies)
- BMW collection receipt per HCF visit (with barcode where implemented) (only if CBWTF Authorization applies)
- Autoclave-treated waste dispatch to CPCB-authorized dry waste recycler (only if CBWTF Authorization applies)
- BMW 48-hour generation-to-treatment timing compliance (only if CBWTF Authorization applies)
- Faecal sludge transport manifest / FSTP receipt (each septic tank) (only if Sewage Treatment Plant (STP) Consent applies)
How to do these in the app: Supervisor guide.