Browse all help
Guides
Guides for each role
Running it day to day
When something goes wrong
How do I…?
Signing in and the app7
Doing jobs13
- The camera won't open
- How do I do a job and send it for check?
- What makes a good evidence photo?
- A job came back red. How do I fix it?
- It asks for location. What if I'm indoors?
- I have no jobs today. Is that right?
- How do I report a broken bin or a leak?
- It says some fields are still missing
- How do I see the jobs for one bin or machine?
- Why must I scan a sticker before the photo?
- The sticker won't scan or is damaged
- It says the item hasn't been linked yet
- It says Wrong sticker. What do I do?
Checking jobs and running the team10
- How do I add a one-off job?
- How do I check a job: pass it or send it back?
- How do I do a job myself?
- How do I mark a holiday so jobs are not counted as missed?
- A worker registered a new item. How do I approve it?
- How do I give a job to someone else?
- How do I move a job to another day?
- Where do I see what was missed yesterday?
- How do I send a job back so the worker understands?
- How is my team doing today?
Setting up and managing17
- How do I add a worker or supervisor?
- How do I approve today's jobs?
- We added a DG set or a borewell. How do I update our setup?
- How do I turn on a recommended rule?
- How do I prepare and record an annual return?
- How do I move from the free plan to the licensed plan?
- How do I give someone their sign-in code?
- How do I stick and link QR stickers?
- How do I make the monthly report?
- What does Path to green show?
- How do I replace a lost or damaged sticker?
- How do I get the report emailed every month?
- What is setup evidence and how do I finish it?
- How do I share documents with an inspector?
- Someone left. What do I do?
- How do I upload a licence and get renewal reminders?
- How do I check my waste vendor's licence?
Collection, intake and gate7
By type of organisation
- Municipality / Urban Local Body / Nagar Palika
- All 54 organisation guides
Municipal Corporation / ULB Office: setup and training guide
On this page
This page is the part of the onboarding kit that is specific to a Municipal Corporation / ULB Office. It lists what the app will set up for you, who in your team normally does each piece, and what you need to have ready. How to use the app is in the shared guides, which are the same for every organisation:
- Start here: what happens in your first 14 days
- How EarthReheal works: rules, jobs, evidence, approvals and reports in one page
- Role guides: Manager · Supervisor · Worker
The lists below come from the same rule set the app uses, so they match what you will see. What actually applies to your site depends on your answers during setup: a rule marked "depends on your site" is only switched on if you have, for example, a borewell or a kitchen.
1. At a glance
| What | How many (maximum) |
|---|---|
| Rules that apply to every Municipal Corporation | 6 |
| Rules that depend on what is on your site | 25 |
| Good-practice rules (recommended) | 1 |
| One-time setup items (photos, documents, certificates) | 51 |
| Recurring jobs (daily to yearly) | 72 |
| Things you log when they happen | 18 |
| Licence renewals tracked | 12 |
| Statutory filings | 8 |
Most sites end up with fewer than the maximum, because the setup questions switch off what does not apply.
2. Who you need on the app
Each row is a job in your organisation, not necessarily a separate person. In a small site one person often holds several rows: the manager is usually also the compliance officer. Every person signs in with their own account, so the record shows who did what.
| Role | App access | What they look after | Needed? | Items they own |
|---|---|---|---|---|
| Manager | Manager | Overall compliance accountability | Yes | 18 |
| Compliance officer | Manager | CPCB portals, SBM reporting, annual returns | Yes | 66 |
| Operations supervisor | Supervisor | Day-to-day ops, DG log, ODS service | Yes | 35 |
| Kitchen supervisor | Supervisor | Kitchen hygiene, food waste, used cooking oil and FSSAI records. | Only if your site needs it | 3 |
| Housekeeping / floor staff | Worker | Daily waste log, segregation, e-waste checks | Yes | 29 |
| Banquet / events coordinator | Supervisor | Conference hall / event SUP and noise compliance | Only if your site needs it | 1 |
| Sanitary inspector | Supervisor | Ward-level segregation enforcement, bye-law violations, BWG registration issuance | Yes | 3 |
| Intake operator | Worker | Weighs and records what comes in. | Only if your site needs it | 1 |
| Collection driver | Worker | Runs the collection route and stops. | Only if your site needs it | 1 |
| Gate operator | Worker | Logs vehicles and loads at the gate. | Only if your site needs it | 1 |
| Environment officer | Supervisor | Monitoring: water, air, leachate and similar readings. | Only if your site needs it | 3 |
App access decides what a person sees. Manager: the web portal and the phone app, with setup, approvals, reports and filings. Supervisor: the phone app, with their team's jobs and approvals. Worker: the phone app, with their own jobs only.
3. Before setup: have these ready
Questions the setup will ask about your site
Setup takes about 30 to 45 minutes if you have these answers to hand. "Not sure" is fine for anything you can find out later; you can change answers afterwards.
Numbers
- Fuel Storage Litres
- DG Count
- Plot area (sq m)
Yes or no
- Active renovation on site?
- Borewell on site?
- Canteen on site?
- Central HVAC on site?
- STP on site?
- Is Bwg?
- Uses more than 50 litres of frying oil a day (FSSAI UCO threshold)?
- Hands over e-waste to authorised recycler / take-back programme?
- Sells/routes dry recyclables to authorised vendor / recycler?
- Canteen/cafeteria run by an outsourced catering vendor (vs. run by the government office itself)?
- Rainwater harvesting on site?
- Corporate events on site?
- Vehicle depot on site?
- Operates Own Mrf?
- Operates Own Landfill?
- Employs 10 or more people (incl. contract/interns)?
- Uses septic tank / storage tank (no onsite STP)?
- Requires Shops and Establishments registration under state labour law?
- Holds an SPCB consent (Water / Air Act) or hazardous-waste authorisation?
- Runs its own waste processing plant (compost, biomethanation, RDF, waste-to-energy)?
- Has a legacy dumpsite within its limits?
- Holds an Environmental Clearance (EIA 2006)?
- State law requires rainwater harvesting here (derived from state and plot area; not asked)?
Other details
- No-STP wastewater scenario
Documents and licences to gather
Collect what you already have as PDFs or clear phone photos. Anything you do not have yet stays on your list as a gap; it does not block setup.
| Document | Needed |
|---|---|
| ☐ CPCB BWG registration | If SWM Rules 2026 applies |
| ☐ Electrical and electronic equipment (EEE) asset register | Always |
| ☐ IT asset disposal policy and vendor empanelment document | Always |
| ☐ CPCB-registered e-waste recycler authorization copy | Always |
| ☐ Battery asset register (UPS/inverter/solar systems) | Always |
| ☐ FSSAI license | If FSSAI Act 2006 (canteen) applies |
| ☐ CGWA NOC or exemption certificate | If CGWA Groundwater Rules applies |
| ☐ Rainwater harvesting system installation certificate (each rainwater pit) | If CGWA Groundwater Rules / Rainwater harvesting applies |
| ☐ HVAC refrigerant inventory register | If ODS Rules 2000 applies |
| ☐ R-22 phase-out plan document | If ODS Rules 2000 applies |
| ☐ STP Consent to Operate from SPCB (each STP) | If Water Act 1974 / STP applies |
| ☐ PESO petroleum storage license | If Petroleum Act + PESO applies |
| ☐ C&D Waste Management Plan | If C&D Waste Management Rules 2025 applies |
| ☐ ULB approval/intimation for large C&D projects | If C&D Waste Management Rules 2025 applies |
| ☐ CPCB-authorized battery recycler authorization copy | Always |
| ☐ DG exhaust stack height compliance certificate (each DG set) | If Air Act 1981 applies |
| ☐ SPCB Consent to Operate for DG (state-conditional) | If Air Act 1981 applies |
| ☐ HVAC technician training/certification copy | If ODS Rules 2000 applies |
| ☐ Fire Safety NOC from State Fire Service | Always |
| ☐ SPCB authorisation for each processing / disposal facility (Form I → Form II) | If Own MRF Operation / ULB processing plant authorisation applies |
| ☐ ULB/local-body authorization as terminal disposal site | If Own Landfill Operation applies |
| ☐ CPCB portal registration as sanitary landfill | If Own Landfill Operation applies |
| ☐ Site closure and post-closure care plan (≥15 years) | If Own Landfill Operation applies |
| ☐ Registered waste picker list / ID cards | If Own MRF Operation applies |
| ☐ SPCB Consent to Operate (combined Air+Water landfill CTO) | If Landfill Gas Collection applies |
| ☐ Leachate ETP SPCB CTO (each ETP) | If Leachate Treatment Plant applies |
| ☐ Groundwater monitoring well installation certificate | If Groundwater Monitoring applies |
| ☐ Shops & Establishments Act registration | If Shops & Establishments Registration applies |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | If POSH Internal Complaints Committee applies |
| ☐ SPCB HWM authorization | If Hazardous Waste (HWM Rules 2016) applies |
| ☐ Map and assess legacy dumpsites (due 31 October 2026) | If Legacy dumpsites applies |
| ☐ EIA Environment Clearance conditions document | If Environmental Clearance (EIA) applies |
| ☐ Pest-control operator's licence (Insecticides Rules 1971) | If FSSAI Act 2006 (canteen) applies |
4. Setup evidence: your first-weeks checklist
Setup evidence is the one-time proof of what is on your site: a photo of each bin, the STP nameplate, a copy of each licence. After setup each item appears as a job under Setup Evidence. Photo items for equipment start with a scan of that item's QR sticker, so stick the stickers on first (see Setup evidence and QR stickers).
Compliance officer
| Item | Evidence | Needed |
|---|---|---|
| ☐ SBM / Swachh Bharat display board at building entry (ODF+, waste segregation messaging) | Photo | Always |
| ☐ Open Defecation Free (ODF+) compliance declaration | Declaration | Always |
| ☐ CPCB BWG registration | Certificate | If SWM Rules 2026 applies |
| ☐ IT asset disposal policy and vendor empanelment document | Document | Always |
| ☐ CPCB-registered e-waste recycler authorization copy | Certificate | Always |
| ☐ FSSAI license | Certificate | If FSSAI Act 2006 (canteen) applies |
| ☐ CGWA NOC or exemption certificate | Certificate | If CGWA Groundwater Rules applies |
| ☐ R-22 phase-out plan document | Document | If ODS Rules 2000 applies |
| ☐ STP Consent to Operate from SPCB (each STP) | Certificate | If Water Act 1974 / STP applies |
| ☐ PESO petroleum storage license | Certificate | If Petroleum Act + PESO applies |
| ☐ ULB approval/intimation for large C&D projects | Document | If C&D Waste Management Rules 2025 applies |
| ☐ CPCB-authorized battery recycler authorization copy | Certificate | Always |
| ☐ DG exhaust stack height compliance certificate (each DG set) | Document | If Air Act 1981 applies |
| ☐ SPCB Consent to Operate for DG (state-conditional) | Certificate | If Air Act 1981 applies |
| ☐ Fire Safety NOC from State Fire Service | Certificate | Always |
| ☐ SPCB authorisation for each processing / disposal facility (Form I → Form II) | Certificate | If Own MRF Operation / ULB processing plant authorisation applies |
| ☐ ULB/local-body authorization as terminal disposal site | Certificate | If Own Landfill Operation applies |
| ☐ CPCB portal registration as sanitary landfill | Certificate | If Own Landfill Operation applies |
| ☐ Site closure and post-closure care plan (≥15 years) | Document | If Own Landfill Operation applies |
| ☐ Registered waste picker list / ID cards | Document | If Own MRF Operation applies |
| ☐ SPCB Consent to Operate (combined Air+Water landfill CTO) | Certificate | If Landfill Gas Collection applies |
| ☐ Leachate ETP SPCB CTO (each ETP) | Certificate | If Leachate Treatment Plant applies |
| ☐ Groundwater monitoring well installation certificate | Certificate | If Groundwater Monitoring applies |
| ☐ Shops & Establishments Act registration | Certificate | If Shops & Establishments Registration applies |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | Document | If POSH Internal Complaints Committee applies |
| ☐ SPCB HWM authorization | Certificate | If Hazardous Waste (HWM Rules 2016) applies |
| ☐ Map and assess legacy dumpsites (due 31 October 2026) | Document | If Legacy dumpsites applies |
| ☐ EIA Environment Clearance conditions document | Document | If Environmental Clearance (EIA) applies |
| ☐ Pest-control operator's licence (Insecticides Rules 1971) | Certificate | If FSSAI Act 2006 (canteen) applies |
Manager
| Item | Evidence | Needed |
|---|---|---|
| ☐ Bin overview photo (position, label & lid) — per bin (each bin) | Photo | If SWM Rules 2026 applies |
| ☐ Electrical and electronic equipment (EEE) asset register | Document | Always |
| ☐ Battery asset register (UPS/inverter/solar systems) | Document | Always |
| ☐ DG acoustic enclosure installation photo (each DG set) | Photo | Always |
| ☐ Rainwater harvesting system installation certificate (each rainwater pit) | Document | If CGWA Groundwater Rules / Rainwater harvesting applies |
| ☐ HVAC refrigerant inventory register | Document | If ODS Rules 2000 applies |
| ☐ C&D Waste Management Plan | Document | If C&D Waste Management Rules 2025 applies |
| ☐ HVAC technician training/certification copy | Document | If ODS Rules 2000 applies |
| ☐ Secondary containment (bunding) photo | Photo | If Petroleum Act + PESO applies |
| ☐ Multilingual segregation signage photo | Photo | If SWM Rules 2026 applies |
| ☐ STP full installation overview (each STP) | Photo | If Water Act 1974 / STP applies |
| ☐ Consent-to-Operate document displayed near STP (each STP) | Photo | If Water Act 1974 / STP applies |
| ☐ Composting unit full overview (each compost unit) | Photo | If SWM Rules 2026 applies |
| ☐ Diesel generator (DG) set — full installation overview (each DG set) | Photo | If Air Act 1981 applies |
Operations supervisor
| Item | Evidence | Needed |
|---|---|---|
| ☐ Four-stream segregation signage and bin infrastructure photo | Photo | If SWM Rules 2026 applies |
| ☐ STP capacity nameplate or equipment label (each STP) | Photo | If Water Act 1974 / STP applies |
| ☐ STP inlet connection from building drainage (each STP) | Photo | If Water Act 1974 / STP applies |
| ☐ STP outlet pipe destination connection (each STP) | Photo | If Water Act 1974 / STP applies |
| ☐ STP sludge disposal / drying area (each STP) | Photo | If Water Act 1974 / STP applies |
| ☐ Composting unit capacity label (each compost unit) | Photo | If SWM Rules 2026 applies |
| ☐ Compost output storage area (each compost unit) | Photo | If SWM Rules 2026 applies |
| ☐ Diesel generator (DG) capacity nameplate (each DG set) | Photo | If Air Act 1981 applies |
5. Your recurring jobs
These are created automatically once setup is done and come back on their own schedule. Each shows on the phone of the person it is assigned to. The "Usually done by" column is the default; the manager can reassign any job (see Manager guide).
Every day
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Daily waste weighment log | Housekeeping / floor staff | Readings | If SWM Rules 2026 applies |
| Food and garden waste composting / processing log | Housekeeping / floor staff | Readings | If SWM Rules 2026 applies |
| Daily C&D waste volume log by category | Housekeeping / floor staff | Readings | If C&D Waste Management Rules 2025 applies |
| Daily borewell pump run log (each borewell) | Housekeeping / floor staff | Readings | If CGWA Groundwater Rules applies |
| Daily waste intake log (weight, source, type) | Gate operator | Readings | If Own MRF Operation applies |
| Daily material recovery log (recovered by type) | Intake operator | Readings | If Own MRF Operation applies |
| Daily operations log (daily cover, compaction, windblown control) | Housekeeping / floor staff | Readings | If Own Landfill Operation applies |
| Daily leachate collection operations log | Environment officer | Readings | If Own Landfill Operation / Leachate Treatment Plant applies |
| Daily garden/leaf waste composting or disposal log | Housekeeping / floor staff | Readings | If SWM Rules 2026 applies |
Every week
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| On-site C&D waste segregation zone photo (4-category) | Housekeeping / floor staff | Photo | If C&D Waste Management Rules 2025 applies |
| No unauthorized C&D dumping declaration | Operations supervisor | Declaration | If C&D Waste Management Rules 2025 applies |
| Weekly dry recyclable sale / handover to authorized buyer | Compliance officer | Readings | If Dry Recyclable Sale to Authorized Buyer applies |
| Weekly groundwater abstraction log (per borewell) (each borewell) | Housekeeping / floor staff | Readings | If CGWA Groundwater Rules applies |
| Weekly ward-level source-segregation enforcement/spot-check log | Sanitary inspector | Checklist | Always |
Every month
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Monthly no-open-burning declaration | Operations supervisor | Declaration | Always |
| Dry waste dispatch to authorized recycler | Housekeeping / floor staff | Document | If SWM Rules 2026 applies |
| Monthly check — no e-waste in general waste bins | Housekeeping / floor staff | Checklist | Always |
| Monthly single-use plastic ban audit | Operations supervisor | Checklist | Always |
| Dry plastic waste to authorized recycler | Operations supervisor | Document | Always |
| Monthly Schedule 4 hygiene inspection | Kitchen supervisor | Checklist | If FSSAI Act 2006 (canteen) applies |
| Pest control treatment record | Kitchen supervisor | Document | If FSSAI Act 2006 (canteen) applies |
| UCO handover to FSSAI-registered aggregator | Housekeeping / floor staff | Document | If FSSAI Act 2006 (canteen) / UCO (Used Cooking Oil) Handover to Authorised RUCO Aggregator applies |
| Monthly groundwater level monitoring (each borewell) | Housekeeping / floor staff | Readings | If CGWA Groundwater Rules / Groundwater Monitoring applies |
| Monthly STP performance log (each STP) | Housekeeping / floor staff | Readings | If Water Act 1974 / STP applies |
| Monthly STP effluent quality test (each STP) | Operations supervisor | Document | If Water Act 1974 / STP applies |
| Treated effluent reuse log (gardening/flushing) (each STP) | Housekeeping / floor staff | Readings | If Water Act 1974 / STP applies |
| Monthly check — no batteries in general waste | Housekeeping / floor staff | Checklist | Always |
| No effluent to groundwater declaration | Operations supervisor | Declaration | If CGWA Groundwater Rules / Water Act 1974 / STP applies |
| STP sludge disposal log (each STP) | Housekeeping / floor staff | Document | If Water Act 1974 / STP applies |
| Fire system maintenance (extinguishers, hydrants, sprinklers) | Operations supervisor | Document | Always |
| Sanitary waste stream handover log (SWM 2026) | Housekeeping / floor staff | Document | If SWM Rules 2026 applies |
| Special-care waste stream handover log (SWM 2026) | Housekeeping / floor staff | Document | If SWM Rules 2026 applies |
| Monthly rainwater harvesting structure maintenance log (each rainwater pit) | Operations supervisor | Document | If CGWA Groundwater Rules / Rainwater harvesting applies |
| Monthly register of Bulk Waste Generators registered/monitored citywide | Compliance officer | Readings | Always |
| Monthly collection vehicle maintenance/roadworthiness log | Housekeeping / floor staff | Checklist | If Collection Fleet Compliance applies |
| Monthly collection fleet fuel consumption log | Housekeeping / floor staff | Readings | If Collection Fleet Compliance applies |
| Monthly vehicle depot/yard housekeeping check | Housekeeping / floor staff | Photo | If Collection Fleet Compliance applies |
| Monthly fleet segregation and GPS tracking compliance check | Operations supervisor | Checklist | If Collection Fleet Compliance applies |
| Monthly perimeter fencing and gate access check | Compliance officer | Photo | If Own Landfill Operation applies |
| Monthly LFG concentration monitoring (methane, H₂S, VOCs) | Environment officer | Readings | If Landfill Gas Collection / Own Landfill Operation applies |
| Monthly odor complaint log and response | Housekeeping / floor staff | Document | If Landfill Gas Collection / Own Landfill Operation applies |
| Monthly surface runoff and drainage check | Compliance officer | Photo | If Own Landfill Operation / Leachate Treatment Plant applies |
| Monthly leachate ETP performance log (each ETP) | Housekeeping / floor staff | Readings | If Leachate Treatment Plant applies |
| Monthly treated leachate effluent quality test (each ETP) | Operations supervisor | Document | If Leachate Treatment Plant applies |
| Septic tank / cesspool desludging log (each septic tank) | Housekeeping / floor staff | Document | If Water Act 1974 / STP applies |
| Used engine oil handover to a registered collection agent / recycler | Operations supervisor | Readings | If Hazardous Waste (HWM Rules 2016) applies |
Every quarter
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Quarterly fire escape signage and emergency lighting check | Operations supervisor | Photo | Always |
| Fire drill and staff evacuation training record | Operations supervisor | Document | Always |
| Periodic e-waste handover log to authorised recycler | Housekeeping / floor staff | Document | If Periodic E-Waste Handover Log to Authorised Recycler applies |
| MRF quarterly portal report (received, sorted, channelized, rejects) | Compliance officer | Document | If Own MRF Operation applies |
| Quarterly operation report to District Magistrate and CPCB portal | Compliance officer | Document | If Own Landfill Operation applies |
| Quarterly groundwater monitoring report submission to SPCB/ULB | Environment officer | Document | If Groundwater Monitoring applies |
| Quarterly biomining progress upload | Compliance officer | Document | If Legacy dumpsites applies |
Every six months
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Half-yearly drinking water quality test (IS 10500) | Compliance officer | Document | If FSSAI Act 2006 (canteen) applies |
| 6-monthly certified fire system inspection (IS 2190) | Compliance officer | Document | Always |
| 6-monthly EC compliance report (if EC granted) | Compliance officer | Document | If Environmental Clearance (EIA) applies |
Every year
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Annual procurement audit: only plastic-compliant supplies purchased (bag thickness, no EPS/PS) | Operations supervisor | Document | Always |
| Annual check that government IT procurement follows GFR/NICSI e-waste channel requirement | Compliance officer | Document | Always |
| Annual DG stack emission test (SPM/SO₂/NOₓ) (each DG set) | Operations supervisor | Document | If Air Act 1981 / Landfill Gas Collection applies |
| Annual noise level test at property boundary | Operations supervisor | Document | Always |
| Kitchen staff annual health certificate | Manager | Document | If FSSAI Act 2006 (canteen) applies |
| Annual HSD tank integrity inspection | Manager | Document | If Petroleum Act + PESO applies |
| Annual pre-monsoon groundwater quality test (each borewell) | Operations supervisor | Document | If CGWA Groundwater Rules / Groundwater Monitoring applies |
| Fuel storage area fire safety check | Operations supervisor | Checklist | If Petroleum Act + PESO applies |
| Outsourced caterer / food vendor FSSAI licence audit | Compliance officer | Document | If FSSAI Act 2006 (canteen) applies |
| Annual liner integrity inspection | Operations supervisor | Document | If Own Landfill Operation applies |
| Annual SPCB / environmental auditor audit support | Compliance officer | Document | If Own Landfill Operation applies |
| Annual ambient air quality monitoring (H₂S, PM, methane at nearest receptor) | Operations supervisor | Document | If Landfill Gas Collection / Own Landfill Operation applies |
| Annual fire system service / hydro-test (IS 2190) | Compliance officer | Document | Always |
| Annual refrigerant top-up review and leak audit | Compliance officer | Document | If ODS Rules 2000 applies |
| POSH annual report to District Officer | Compliance officer | Document | If POSH Internal Complaints Committee applies |
| 2-year STP installation plan / approval (no on-site STP) | Compliance officer | Document | If Water Act 1974 / STP applies |
6. Things you log when they happen
These have no fixed date. Log them in the app on the day they happen, so the record is made at the time and not rebuilt later.
| What | When | Usually logged by | Needed |
|---|---|---|---|
| Data destruction certificate for retired IT assets | Each time it happens | Compliance officer | Always |
| E-waste handover receipt from registered producer/refurbisher/recycler | Each time it happens | Operations supervisor | Always |
| Certificate of destruction / processing certificate (where provided) | Each time it happens | Operations supervisor | Always |
| Spent battery handover receipt / take-back confirmation | Each time it happens | Operations supervisor | Always |
| EPR take-back confirmation from vendor at battery replacement | Each time it happens | Operations supervisor | Always |
| Per-event banquet SUP-free vendor check | Each time it happens | Banquet / events coordinator | Always |
| DG run log entry (per operation) (each DG set) | Each time it happens | Housekeeping / floor staff | If Air Act 1981 applies |
| HVAC service log entry (per service event) | Each time it happens | Housekeeping / floor staff | If ODS Rules 2000 applies |
| C&D waste dispatch to authorized processor receipt | Each time it happens | Operations supervisor | If C&D Waste Management Rules 2025 applies |
| BS-VI ULSD fuel purchase invoice | Each time it happens | Housekeeping / floor staff | If Air Act 1981 applies |
| Common area event PA/loudspeaker compliance declaration | Each time it happens | Operations supervisor | Always |
| Refrigerant recovery certificate at decommissioning | Each time it happens | Manager | If ODS Rules 2000 applies |
| Adhoc e-waste handover to authorised recycler (single event) | Each time it happens | Housekeeping / floor staff | If Periodic E-Waste Handover Log to Authorised Recycler applies |
| SWM bye-law violation / spot-fine notice log | Each time it happens | Sanitary inspector | Always |
| Bulk Waste Generator registration/authorization issuance log (as local authority) | Each time it happens | Sanitary inspector | Always |
| Reject/residue dispatch to authorized landfill or transfer station | Each time it happens | Collection driver | If Own MRF Operation applies |
| Groundwater contamination response (SPCB notification + remediation plan) | Each time it happens | Compliance officer | If Groundwater Monitoring applies |
| Faecal sludge transport manifest / FSTP receipt (each septic tank) | Each time it happens | Operations supervisor | If Water Act 1974 / STP applies |
7. Licence renewals
Enter the expiry date of each licence when you upload it. The app then creates the renewal job ahead of the expiry, so nobody has to remember the date.
| Renewal | Owner | Needed |
|---|---|---|
| STP CTO renewal task | Compliance officer | If Water Act 1974 / STP applies |
| FSSAI licence renewal task (pre-expiry) | Compliance officer | If FSSAI Act 2006 (canteen) applies |
| CGWA NOC renewal task | Compliance officer | If CGWA Groundwater Rules applies |
| SPCB DG set CTO renewal task | Compliance officer | If Air Act 1981 applies |
| Fire NOC renewal task | Compliance officer | Always |
| PESO licence renewal task | Compliance officer | If Petroleum Act + PESO applies |
| SPCB CTO renewal task | Compliance officer | If Landfill Gas Collection applies |
| ETP CTO renewal task | Compliance officer | If Leachate Treatment Plant applies |
| Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates) | Compliance officer | If Shops & Establishments Registration applies |
| HWM authorisation renewal task | Compliance officer | If Hazardous Waste (HWM Rules 2016) applies |
| SPCB processing authorisation — renewal (60 days before expiry) | Compliance officer | If ULB processing plant authorisation / Own MRF Operation applies |
| Pest-control operator's licence (Insecticides Rules 1971) — renewal | Compliance officer | If FSSAI Act 2006 (canteen) applies |
8. Your filing calendar
Filings are statutory returns you submit to a regulator. The app reminds the owner ahead of each due date and collects the figures from the jobs your team has done through the year, so the return is built from real records.
| Filing | Due | Where | Rule | Needed |
|---|---|---|---|---|
| SWM Annual Return | 30 June every year | – | SWM Rules 2026 | If the rule applies |
| Swachh Survekshan Submission | 30 June every year | – | Swachh Bharat Mission (Garbage-Free City) | Always |
| CGWA Groundwater Abstraction & Compliance Data Submission | 10th of every month | CGWA Bhu-Neer portal (cgwa-bhuneer.mowr.gov.in) | CGWA Groundwater Rules | If the rule applies |
| DG Stack Emission Report Submission to SPCB | 30 June every year | State SPCB portal | Air Act 1981 | If the rule applies |
| FSSAI Annual Fee + FSCR Filing | 31 March every year | FoSCoS | FSSAI Act 2006 (canteen) | If the rule applies |
| Environmental Statement (Form V) | 30 September every year | State SPCB portal | Environmental Statement (Form V) | If the rule applies |
| HWM Form 4 Annual Return | 30 June every year | State SPCB portal | Hazardous Waste (HWM Rules 2016) | If the rule applies |
| ULB annual SWM report (Form IV) | 30 June every year | Centralised SWM portal (CPCB) | ULB Regulatory Duties | Always |
9. The rules behind all this
Applies to every site of this type
| Rule | What it asks of you |
|---|---|
| E-Waste Management Rules 2022 | |
| Battery Waste Management Rules 2022 | |
| Plastic Waste Management Rules, 2016 (as amended) | |
| Noise Pollution Rules 2000 | |
| Swachh Bharat Mission (Garbage-Free City) | As a government premises, this facility must display SBM compliance boards, file ODF (Open Defecation Free) declarations, and support Swachh Survekshan reporting — part of the Garbage-Free City star-rating protocol for source segregation and scientific waste processing. |
| ULB Regulatory Duties | As the local authority, this municipality must register/monitor Bulk Waste Generators in its jurisdiction, enforce source segregation ward-by-ward, and report Swachh Survekshan performance data — separate from its own office-building waste obligations. |
Depends on what is on your site
| Rule | What it asks of you |
|---|---|
| SWM Rules 2026 | |
| Air Act 1981 | |
| FSSAI Act 2006 (canteen) | |
| CGWA Groundwater Rules | |
| ODS Rules 2000 | |
| Water Act 1974 / STP | |
| Petroleum Act + PESO | |
| C&D Waste Management Rules 2025 | |
| Dry Recyclable Sale to Authorized Buyer | |
| UCO (Used Cooking Oil) Handover to Authorised RUCO Aggregator | |
| Periodic E-Waste Handover Log to Authorised Recycler | |
| Collection Fleet Compliance | This municipality's collection fleet must maintain segregated-stream integrity during transport (no re-mixing), track routes via GPS, and keep vehicles/depot in compliant condition. |
| Own MRF Operation | Where this municipality directly operates its own Material Recovery Facility, it carries the same SPCB authorization and daily intake/recovery logging obligations as a private MRF operator. |
| Own Landfill Operation | Where this municipality directly operates its own sanitary landfill, it carries the same siting, lining, LFG/leachate monitoring, and post-closure care obligations (minimum 15 years) as a private landfill operator. |
| Landfill Gas Collection | This landfill must install a gas collection system and either utilize captured landfill gas for power/thermal generation or flare it, with flow-metering for accurate monitoring — a Consent to Operate covers the facility's air-emission aspects including flare-stack emissions. |
| Leachate Treatment Plant | This landfill needs a Consent to Establish/Operate for its leachate treatment plant, meeting CPCB effluent discharge standards (BOD, TSS, COD, Fecal Coliform limits) — Red-category facilities above threshold additionally need Continuous Online Effluent Monitoring (OCEMS). |
| Groundwater Monitoring | This facility's landfill groundwater wells and quality tests follow the landfill rules. Separately, if it draws groundwater under a CGWA NOC, a piezometer with DWLR and telemetry is mandatory outside notified industrial areas above 100 m3/day (hard-rock aquifer) or 500 m3/day (alluvial aquifer), and every NOC holder tests groundwater quality once a year at a NABL-accredited lab and reports it on the CGWA portal. |
| Shops & Establishments Registration | Nearly every commercial or institutional premises operating in India needs Shops & Establishments registration from the state labour department or municipal corporation — this is separate from any sector-specific licence and applies regardless of business type. |
| POSH Internal Complaints Committee | Any workplace with 10 or more employees must proactively constitute an Internal Complaints Committee, including an external member, at every branch or office location — waiting until a complaint arises is itself a violation. |
| Environmental Statement (Form V) | If your premises runs under an SPCB consent to operate (for an STP, ETP, DG set or boiler) or a hazardous-waste authorisation, you owe the Board a yearly environmental statement — water and raw-material use, pollutants discharged, hazardous and solid waste generated, and measures taken. It is easy to miss because no renewal prompts it. |
| Hazardous Waste (HWM Rules 2016) | Hazardous waste generated on the premises (used lubricating oil from a DG set, spent solvents, lab or cleaning chemicals and their residues or empty containers) requires SPCB authorization, manifested handover to an authorized recycler/TSDF, and an annual return. |
| ULB processing plant authorisation | Every compost, biomethanation, RDF or waste-to-energy plant the ULB runs itself needs its own SPCB authorisation, renewed in step with the plant's consent. |
| Legacy dumpsites | Legacy dumpsites carry fixed portal deadlines: the mapping by 31 October 2026, then quarterly biomining progress until the site is cleared. |
| Environmental Clearance (EIA) | Projects near sensitive ecosystems or within 10km of a protected area need prior Environmental Clearance before construction begins. |
| Rainwater harvesting | Where the state binds existing buildings, a missing or non-working structure is a standing violation and can raise the water bill; elsewhere it is the approval-time condition most often left unmaintained. |
Recommended good practice
| Rule | What it asks of you |
|---|---|
| Fire Safety / NBC / State Fire NOC |
This guide explains how the app helps you keep records. It is not legal advice; your regulator's notification is the final word.
10. Job sheets for each person
Print the section for each person and hand it over with their login. It lists only the jobs that are usually theirs; their role guide explains how to do any job in the app.
Manager
Every year
- Kitchen staff annual health certificate (only if FSSAI Act 2006 (canteen) applies)
- Annual HSD tank integrity inspection (only if Petroleum Act + PESO applies)
- Environmental Statement (Form V) to the SPCB (30 September) (only if Environmental Statement (Form V) applies)
Each time it happens
- Refrigerant recovery certificate at decommissioning (only if ODS Rules 2000 applies)
How to do these in the app: Manager guide.
Compliance officer (Manager access)
Every week
- Weekly dry recyclable sale / handover to authorized buyer (only if Dry Recyclable Sale to Authorized Buyer applies)
Every month
- CGWA abstraction and compliance data submission (only if CGWA Groundwater Rules applies)
- Monthly register of Bulk Waste Generators registered/monitored citywide
- Monthly perimeter fencing and gate access check (only if Own Landfill Operation applies)
- Monthly surface runoff and drainage check (only if Own Landfill Operation / Leachate Treatment Plant applies)
Every quarter
- MRF quarterly portal report (received, sorted, channelized, rejects) (only if Own MRF Operation applies)
- Quarterly operation report to District Magistrate and CPCB portal (only if Own Landfill Operation applies)
- Quarterly biomining progress upload (only if Legacy dumpsites applies)
Every six months
- Half-yearly drinking water quality test (IS 10500) (only if FSSAI Act 2006 (canteen) applies)
- 6-monthly certified fire system inspection (IS 2190)
- 6-monthly EC compliance report (if EC granted) (only if Environmental Clearance (EIA) applies)
Every year
- Annual check that government IT procurement follows GFR/NICSI e-waste channel requirement
- Annual Swachh Survekshan data submission
- SWM Annual Return (if BWG) (only if SWM Rules 2026 / Own MRF Operation applies)
- Stack emission test report submission to SPCB (only if Air Act 1981 applies)
- Outsourced caterer / food vendor FSSAI licence audit (only if FSSAI Act 2006 (canteen) applies)
- Annual SPCB / environmental auditor audit support (only if Own Landfill Operation applies)
- Annual fire system service / hydro-test (IS 2190)
- Annual refrigerant top-up review and leak audit (only if ODS Rules 2000 applies)
- POSH annual report to District Officer (only if POSH Internal Complaints Committee applies)
- 2-year STP installation plan / approval (no on-site STP) (only if Water Act 1974 / STP applies)
- HWM Form 4 annual return (June 30) (only if Hazardous Waste (HWM Rules 2016) applies)
- ULB annual SWM report (Form IV) by 30 June
Each time it happens
- Data destruction certificate for retired IT assets
- Groundwater contamination response (SPCB notification + remediation plan) (only if Groundwater Monitoring applies)
Before the licence expires
- FSSAI licence renewal task (pre-expiry) (only if FSSAI Act 2006 (canteen) applies)
- CGWA NOC renewal task (only if CGWA Groundwater Rules applies)
- Fire NOC renewal task
- PESO licence renewal task (only if Petroleum Act + PESO applies)
- Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates) (only if Shops & Establishments Registration applies)
- HWM authorisation renewal task (only if Hazardous Waste (HWM Rules 2016) applies)
- SPCB processing authorisation — renewal (60 days before expiry) (only if ULB processing plant authorisation / Own MRF Operation applies)
- Pest-control operator's licence (Insecticides Rules 1971) — renewal (only if FSSAI Act 2006 (canteen) applies)
Before the licence expires
- STP CTO renewal task (each STP) (only if Water Act 1974 / STP applies)
- SPCB DG set CTO renewal task (only if Air Act 1981 applies)
- SPCB CTO renewal task (only if Landfill Gas Collection applies)
- ETP CTO renewal task (each ETP) (only if Leachate Treatment Plant applies)
How to do these in the app: Manager guide.
Operations supervisor (Supervisor access)
Every week
- No unauthorized C&D dumping declaration (only if C&D Waste Management Rules 2025 applies)
Every month
- Monthly no-open-burning declaration
- Monthly single-use plastic ban audit
- Dry plastic waste to authorized recycler
- Monthly STP effluent quality test (each STP) (only if Water Act 1974 / STP applies)
- No effluent to groundwater declaration (only if CGWA Groundwater Rules / Water Act 1974 / STP applies)
- Fire system maintenance (extinguishers, hydrants, sprinklers)
- Monthly rainwater harvesting structure maintenance log (each rainwater pit) (only if CGWA Groundwater Rules / Rainwater harvesting applies)
- Monthly fleet segregation and GPS tracking compliance check (only if Collection Fleet Compliance applies)
- Monthly treated leachate effluent quality test (each ETP) (only if Leachate Treatment Plant applies)
- Used engine oil handover to a registered collection agent / recycler (only if Hazardous Waste (HWM Rules 2016) applies)
Every quarter
- Quarterly fire escape signage and emergency lighting check
- Fire drill and staff evacuation training record
Every year
- Annual procurement audit: only plastic-compliant supplies purchased (bag thickness, no EPS/PS)
- Annual DG stack emission test (SPM/SO₂/NOₓ) (each DG set) (only if Air Act 1981 / Landfill Gas Collection applies)
- Annual noise level test at property boundary
- Annual pre-monsoon groundwater quality test (each borewell) (only if CGWA Groundwater Rules / Groundwater Monitoring applies)
- Fuel storage area fire safety check (only if Petroleum Act + PESO applies)
- Annual liner integrity inspection (only if Own Landfill Operation applies)
- Annual ambient air quality monitoring (H₂S, PM, methane at nearest receptor) (only if Landfill Gas Collection / Own Landfill Operation applies)
Each time it happens
- E-waste handover receipt from registered producer/refurbisher/recycler
- Certificate of destruction / processing certificate (where provided)
- Spent battery handover receipt / take-back confirmation
- EPR take-back confirmation from vendor at battery replacement
- C&D waste dispatch to authorized processor receipt (only if C&D Waste Management Rules 2025 applies)
- Common area event PA/loudspeaker compliance declaration
- Faecal sludge transport manifest / FSTP receipt (each septic tank) (only if Water Act 1974 / STP applies)
How to do these in the app: Supervisor guide.
Kitchen supervisor (Supervisor access)
Every month
- Monthly Schedule 4 hygiene inspection (only if FSSAI Act 2006 (canteen) applies)
- Pest control treatment record (only if FSSAI Act 2006 (canteen) applies)
Every year
- FSSAI annual fee payment + Food Safety Compliance Report (FSCR) filing (only if FSSAI Act 2006 (canteen) applies)
How to do these in the app: Supervisor guide.
Housekeeping / floor staff (Worker access)
Every day
- Daily waste weighment log (only if SWM Rules 2026 applies)
- Food and garden waste composting / processing log (only if SWM Rules 2026 applies)
- Daily C&D waste volume log by category (only if C&D Waste Management Rules 2025 applies)
- Daily borewell pump run log (each borewell) (only if CGWA Groundwater Rules applies)
- Daily operations log (daily cover, compaction, windblown control) (only if Own Landfill Operation applies)
- Daily garden/leaf waste composting or disposal log (only if SWM Rules 2026 applies)
Every week
- On-site C&D waste segregation zone photo (4-category) (only if C&D Waste Management Rules 2025 applies)
- Weekly groundwater abstraction log (per borewell) (each borewell) (only if CGWA Groundwater Rules applies)
Every month
- Dry waste dispatch to authorized recycler (only if SWM Rules 2026 applies)
- Monthly check — no e-waste in general waste bins
- UCO handover to FSSAI-registered aggregator (only if FSSAI Act 2006 (canteen) / UCO (Used Cooking Oil) Handover to Authorised RUCO Aggregator applies)
- Monthly groundwater level monitoring (each borewell) (only if CGWA Groundwater Rules / Groundwater Monitoring applies)
- Monthly STP performance log (each STP) (only if Water Act 1974 / STP applies)
- Treated effluent reuse log (gardening/flushing) (each STP) (only if Water Act 1974 / STP applies)
- Monthly check — no batteries in general waste
- STP sludge disposal log (each STP) (only if Water Act 1974 / STP applies)
- Sanitary waste stream handover log (SWM 2026) (only if SWM Rules 2026 applies)
- Special-care waste stream handover log (SWM 2026) (only if SWM Rules 2026 applies)
- Monthly collection vehicle maintenance/roadworthiness log (only if Collection Fleet Compliance applies)
- Monthly collection fleet fuel consumption log (only if Collection Fleet Compliance applies)
- Monthly vehicle depot/yard housekeeping check (only if Collection Fleet Compliance applies)
- Monthly odor complaint log and response (only if Landfill Gas Collection / Own Landfill Operation applies)
- Monthly leachate ETP performance log (each ETP) (only if Leachate Treatment Plant applies)
- Septic tank / cesspool desludging log (each septic tank) (only if Water Act 1974 / STP applies)
Every quarter
- Periodic e-waste handover log to authorised recycler (only if Periodic E-Waste Handover Log to Authorised Recycler applies)
Each time it happens
- DG run log entry (per operation) (each DG set) (only if Air Act 1981 applies)
- HVAC service log entry (per service event) (only if ODS Rules 2000 applies)
- BS-VI ULSD fuel purchase invoice (only if Air Act 1981 applies)
- Adhoc e-waste handover to authorised recycler (single event) (only if Periodic E-Waste Handover Log to Authorised Recycler applies)
How to do these in the app: Worker guide.
Banquet / events coordinator (Supervisor access)
Each time it happens
- Per-event banquet SUP-free vendor check
How to do these in the app: Supervisor guide.
Sanitary inspector (Supervisor access)
Every week
- Weekly ward-level source-segregation enforcement/spot-check log
Each time it happens
- SWM bye-law violation / spot-fine notice log
- Bulk Waste Generator registration/authorization issuance log (as local authority)
How to do these in the app: Supervisor guide.
Intake operator (Worker access)
Every day
- Daily material recovery log (recovered by type) (only if Own MRF Operation applies)
How to do these in the app: Worker guide.
Collection driver (Worker access)
Each time it happens
- Reject/residue dispatch to authorized landfill or transfer station (only if Own MRF Operation applies)
How to do these in the app: Worker guide.
Gate operator (Worker access)
Every day
- Daily waste intake log (weight, source, type) (only if Own MRF Operation applies)
How to do these in the app: Worker guide.
Environment officer (Supervisor access)
Every day
- Daily leachate collection operations log (only if Own Landfill Operation / Leachate Treatment Plant applies)
Every month
- Monthly LFG concentration monitoring (methane, H₂S, VOCs) (only if Landfill Gas Collection / Own Landfill Operation applies)
Every quarter
- Quarterly groundwater monitoring report submission to SPCB/ULB (only if Groundwater Monitoring applies)
How to do these in the app: Supervisor guide.