Browse all help
Guides
Guides for each role
Running it day to day
When something goes wrong
How do I…?
Signing in and the app7
Doing jobs13
- The camera won't open
- How do I do a job and send it for check?
- What makes a good evidence photo?
- A job came back red. How do I fix it?
- It asks for location. What if I'm indoors?
- I have no jobs today. Is that right?
- How do I report a broken bin or a leak?
- It says some fields are still missing
- How do I see the jobs for one bin or machine?
- Why must I scan a sticker before the photo?
- The sticker won't scan or is damaged
- It says the item hasn't been linked yet
- It says Wrong sticker. What do I do?
Checking jobs and running the team10
- How do I add a one-off job?
- How do I check a job: pass it or send it back?
- How do I do a job myself?
- How do I mark a holiday so jobs are not counted as missed?
- A worker registered a new item. How do I approve it?
- How do I give a job to someone else?
- How do I move a job to another day?
- Where do I see what was missed yesterday?
- How do I send a job back so the worker understands?
- How is my team doing today?
Setting up and managing17
- How do I add a worker or supervisor?
- How do I approve today's jobs?
- We added a DG set or a borewell. How do I update our setup?
- How do I turn on a recommended rule?
- How do I prepare and record an annual return?
- How do I move from the free plan to the licensed plan?
- How do I give someone their sign-in code?
- How do I stick and link QR stickers?
- How do I make the monthly report?
- What does Path to green show?
- How do I replace a lost or damaged sticker?
- How do I get the report emailed every month?
- What is setup evidence and how do I finish it?
- How do I share documents with an inspector?
- Someone left. What do I do?
- How do I upload a licence and get renewal reminders?
- How do I check my waste vendor's licence?
Collection, intake and gate7
By type of organisation
- Material Recovery Centre (MRC/MRF)
- All 54 organisation guides
Material Recovery Centre (MRC/MRF): setup and training guide
On this page
This page is the part of the onboarding kit that is specific to a Material Recovery Centre (MRC/MRF). It lists what the app will set up for you, who in your team normally does each piece, and what you need to have ready. How to use the app is in the shared guides, which are the same for every organisation:
- Start here: what happens in your first 14 days
- How EarthReheal works: rules, jobs, evidence, approvals and reports in one page
- Role guides: Manager · Supervisor · Worker
The lists below come from the same rule set the app uses, so they match what you will see. What actually applies to your site depends on your answers during setup: a rule marked "depends on your site" is only switched on if you have, for example, a borewell or a kitchen.
1. At a glance
| What | How many (maximum) |
|---|---|
| Rules that apply to every Material Recovery Centre | 1 |
| Rules that depend on what is on your site | 17 |
| Good-practice rules (recommended) | 9 |
| One-time setup items (photos, documents, certificates) | 54 |
| Recurring jobs (daily to yearly) | 60 |
| Things you log when they happen | 13 |
| Licence renewals tracked | 18 |
| Statutory filings | 4 |
Most sites end up with fewer than the maximum, because the setup questions switch off what does not apply.
2. Who you need on the app
Each row is a job in your organisation, not necessarily a separate person. In a small site one person often holds several rows: the manager is usually also the compliance officer. Every person signs in with their own account, so the record shows who did what.
| Role | App access | What they look after | Needed? | Items they own |
|---|---|---|---|---|
| Manager | Manager | Overall facility accountability, CTO alerts, annual returns | Yes | 54 |
| Compliance officer | Manager | CTO renewal, HWM authorization, CPCB portals | Yes | 41 |
| Hazardous / special-care waste custodian | Supervisor | Storage, labelling and manifests for hazardous waste. | Only if your site needs it | 2 |
| Intake operator | Worker | Waste intake log, material recovery log, stream-specific intake logs | Yes | 6 |
| Sorting floor worker | Worker | Sorting, PPE checks, daily tasks | Yes | 6 |
| Collection driver | Worker | Collection route execution | Yes | 6 |
| Registered waste pickers | No staff login | Community partners; they use the picker app, not a staff login. | Yes | – |
| Housekeeping / floor staff | Worker | Executes field-level waste collection and segregation tasks | Yes | 14 |
| Gate operator | Worker | Manages inbound waste manifest and vehicle verification at gate | Yes | 1 |
| Operations supervisor | Supervisor | Oversees day-to-day operational compliance tasks | Yes | 19 |
App access decides what a person sees. Manager: the web portal and the phone app, with setup, approvals, reports and filings. Supervisor: the phone app, with their team's jobs and approvals. Worker: the phone app, with their own jobs only.
3. Before setup: have these ready
Questions the setup will ask about your site
Setup takes about 30 to 45 minutes if you have these answers to hand. "Not sure" is fine for anything you can find out later; you can change answers afterwards.
Numbers
- Number of DG sets on site
- Diesel/fuel storage capacity on site
- Number of lifts
- Number of escalators / moving walks
- Connected electrical load (kW)
- Age of the building (years)
- Contract workers engaged through contractors
- Plot area (sq m)
- Solar plant capacity (kW)
- Number of employees / workers on site
Yes or no
- Accepts Elt Tyres?
- Handles hazardous waste Special Care?
- Shredder or DG on site?
- Has a shredder / baler on site?
- Washing operations on site?
- Is Battery Collection Point?
- Is Ewaste Collection Point?
- Is Pwm Recycler Authorized?
- Employs 20+ workers with power (40+ without), contract workers included — a factory under the OSH Code, 2020?
- Is Approved Organic Processor?
- Sells/routes dry recyclables to authorised vendor / recycler?
- Borewell / groundwater extraction on premises?
- Active renovation on site?
- Rainwater harvesting on site?
- Employs 10 or more people (incl. contract/interns)?
- Uses septic tank / storage tank (no onsite STP)?
- Security guards supplied by an agency?
- Holds an Environmental Clearance (EIA 2006)?
- State law requires rainwater harvesting here (derived from state and plot area; not asked)?
- Rooftop / ground-mounted solar plant on site?
Other details
- No-STP wastewater scenario
Documents and licences to gather
Collect what you already have as PDFs or clear phone photos. Anything you do not have yet stays on your list as a gap; it does not block setup.
| Document | Needed |
|---|---|
| ☐ ULB authorization / concession certificate | Always |
| ☐ SPCB processing authorization (Form I route) | Always |
| ☐ Registered waste picker list / ID cards | Always |
| ☐ SPCB authorisation as an organic waste processor (SWM Rules 2026, Rule 7(f)) | Always |
| ☐ SPCB Consent to Establish | Always |
| ☐ SPCB Consent to Operate | Always |
| ☐ SPCB HWM Authorization (Form 1) | If HWM Rules 2016 — SPCB CTE + CTO applies |
| ☐ E-waste collection point agreement / registration | If E-Waste Collection Point applies |
| ☐ Battery EPR collection point registration/agreement | If Battery Collection Point applies |
| ☐ CPCB PWP/recycler registration on EPR portal | If Authorized Plastic Recycler applies |
| ☐ Factory license from State Labour Dept | If Factory licence (OSH Code) applies |
| ☐ Waste tyre collection/recycling authorization / registered-channel agreement | If Waste Tyre EPR applies |
| ☐ Fire NOC / local fire clearance | Always |
| ☐ STP Consent to Operate from SPCB (each STP) | If Water Act 1974 (process wastewater) applies |
| ☐ PESO petroleum storage license | If Diesel Storage Licence (PESO) applies |
| ☐ CGWA NOC or exemption certificate | If Groundwater Extraction (CGWA) applies |
| ☐ C&D Waste Management Plan | If Construction & Demolition (C&D) Waste applies |
| ☐ ULB approval/intimation for large C&D projects | If Construction & Demolition (C&D) Waste applies |
| ☐ Rainwater harvesting system installation certificate (each rainwater pit) | If Groundwater Extraction (CGWA) / Rainwater harvesting applies |
| ☐ SPCB Consent to Operate (CTO) for diesel generator (DG) | If Air Act 1981 applies |
| ☐ Shops & Establishments Act registration | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | If POSH Internal Complaints Committee applies |
| ☐ Lift licence / registration (each lift) | If Lifts & escalators applies |
| ☐ Lift maintenance contract (AMC) | If Lifts & escalators applies |
| ☐ Lift third-party insurance | If Lifts & escalators applies |
| ☐ Electrical installation inspection / self-certification | Always |
| ☐ Electrical Safety Officer appointment | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Always |
| ☐ Municipal trade / health trade licence | Always |
| ☐ Weighing instrument verification (Legal Metrology) | Always |
| ☐ Occupancy / completion certificate | Always |
| ☐ Structural stability certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Always |
| ☐ Security agency licence (PSARA) | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Always |
| ☐ Personal data breach response plan | Always |
| ☐ EIA Environment Clearance conditions document | If Environmental Clearance (EIA) applies |
| ☐ Electrical Inspector approval of the rooftop solar plant | Always |
| ☐ Self-certification of the rooftop solar plant | Always |
| ☐ Net-metering / grid connection agreement with the discom | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Always |
4. Setup evidence: your first-weeks checklist
Setup evidence is the one-time proof of what is on your site: a photo of each bin, the STP nameplate, a copy of each licence. After setup each item appears as a job under Setup Evidence. Photo items for equipment start with a scan of that item's QR sticker, so stick the stickers on first (see Setup evidence and QR stickers).
Compliance officer
| Item | Evidence | Needed |
|---|---|---|
| ☐ ULB authorization / concession certificate | Certificate | Always |
| ☐ SPCB processing authorization (Form I route) | Certificate | Always |
| ☐ Registered waste picker list / ID cards | Document | Always |
| ☐ SPCB authorisation as an organic waste processor (SWM Rules 2026, Rule 7(f)) | Certificate | Always |
| ☐ SPCB Consent to Establish | Certificate | Always |
| ☐ SPCB Consent to Operate | Certificate | Always |
| ☐ SPCB HWM Authorization (Form 1) | Certificate | If HWM Rules 2016 — SPCB CTE + CTO applies |
| ☐ E-waste awareness display at MRC entry | Photo | If E-Waste Collection Point applies |
| ☐ CPCB PWP/recycler registration on EPR portal | Certificate | If Authorized Plastic Recycler applies |
| ☐ Factory license from State Labour Dept | Certificate | If Factory licence (OSH Code) applies |
| ☐ Waste tyre collection/recycling authorization / registered-channel agreement | Document | If Waste Tyre EPR applies |
| ☐ Fire NOC / local fire clearance | Certificate | Always |
| ☐ STP Consent to Operate from SPCB (each STP) | Certificate | If Water Act 1974 (process wastewater) applies |
| ☐ PESO petroleum storage license | Certificate | If Diesel Storage Licence (PESO) applies |
| ☐ CGWA NOC or exemption certificate | Certificate | If Groundwater Extraction (CGWA) applies |
| ☐ ULB approval/intimation for large C&D projects | Document | If Construction & Demolition (C&D) Waste applies |
| ☐ SPCB Consent to Operate (CTO) for diesel generator (DG) | Certificate | If Air Act 1981 applies |
| ☐ Shops & Establishments Act registration | Certificate | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | Document | If POSH Internal Complaints Committee applies |
Housekeeping / floor staff
| Item | Evidence | Needed |
|---|---|---|
| ☐ E-waste collection point agreement / registration | Document | If E-Waste Collection Point applies |
| ☐ Battery EPR collection point registration/agreement | Document | If Battery Collection Point applies |
Manager
| Item | Evidence | Needed |
|---|---|---|
| ☐ Secondary containment (bunding) photo | Photo | If Diesel Storage Licence (PESO) applies |
| ☐ C&D Waste Management Plan | Document | If Construction & Demolition (C&D) Waste applies |
| ☐ Rainwater harvesting system installation certificate (each rainwater pit) | Document | If Groundwater Extraction (CGWA) / Rainwater harvesting applies |
| ☐ STP full installation overview (each STP) | Photo | If Water Act 1974 (process wastewater) applies |
| ☐ Consent-to-Operate document displayed near STP (each STP) | Photo | If Water Act 1974 (process wastewater) applies |
| ☐ Diesel generator (DG) set — full installation overview (each DG set) | Photo | If Air Act 1981 applies |
| ☐ Lift / escalator nameplate photo (each lift) | Photo | If Lifts & escalators applies |
| ☐ Lift licence / registration (each lift) | Certificate | If Lifts & escalators applies |
| ☐ Lift maintenance contract (AMC) | Certificate | If Lifts & escalators applies |
| ☐ Lift third-party insurance | Certificate | If Lifts & escalators applies |
| ☐ Electrical installation inspection / self-certification | Certificate | Always |
| ☐ Electrical danger notices and shock-treatment chart | Photo | Always |
| ☐ Electrical Safety Officer appointment | Document | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Document | Always |
| ☐ Municipal trade / health trade licence | Certificate | Always |
| ☐ Weighing instrument verification (Legal Metrology) | Certificate | Always |
| ☐ Occupancy / completion certificate | Certificate | Always |
| ☐ Structural stability certificate | Certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Certificate | Always |
| ☐ Security agency licence (PSARA) | Certificate | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Document | Always |
| ☐ Named contact for personal-data grievances | Declaration | Always |
| ☐ Personal data breach response plan | Document | Always |
| ☐ EIA Environment Clearance conditions document | Document | If Environmental Clearance (EIA) applies |
| ☐ Electrical Inspector approval of the rooftop solar plant | Document | Always |
| ☐ Self-certification of the rooftop solar plant | Document | Always |
| ☐ Net-metering / grid connection agreement with the discom | Document | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Document | Always |
Operations supervisor
| Item | Evidence | Needed |
|---|---|---|
| ☐ STP capacity nameplate or equipment label (each STP) | Photo | If Water Act 1974 (process wastewater) applies |
| ☐ STP inlet connection from building drainage (each STP) | Photo | If Water Act 1974 (process wastewater) applies |
| ☐ STP outlet pipe destination connection (each STP) | Photo | If Water Act 1974 (process wastewater) applies |
| ☐ STP sludge disposal / drying area (each STP) | Photo | If Water Act 1974 (process wastewater) applies |
| ☐ Diesel generator (DG) capacity nameplate (each DG set) | Photo | If Air Act 1981 applies |
5. Your recurring jobs
These are created automatically once setup is done and come back on their own schedule. Each shows on the phone of the person it is assigned to. The "Usually done by" column is the default; the manager can reassign any job (see Manager guide).
Every day
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Daily waste intake log (weight, source, type) | Gate operator | Readings | Always |
| Daily material recovery log (recovered by type) | Intake operator | Readings | Always |
| E-waste intake log (weight, type, source) | Intake operator | Readings | If E-Waste Collection Point applies |
| Battery intake log (type, weight, source) | Intake operator | Readings | If Battery Collection Point applies |
| ELT intake log (count, weight, source) | Intake operator | Readings | If Waste Tyre EPR applies |
| Daily C&D waste volume log by category | Intake operator | Readings | If Construction & Demolition (C&D) Waste applies |
| Daily borewell pump run log (each borewell) | Housekeeping / floor staff | Readings | If Groundwater Extraction (CGWA) applies |
Every week
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Weekly bale/machinery area housekeeping check | Sorting floor worker | Photo | If Air Act 1981 applies |
| Hotspot / battery-fire-watch check (combustible bales + electrical panels) | Sorting floor worker | Checklist | Always |
| Weekly dry recyclable sale / handover to authorized buyer | Collection driver | Readings | If Dry Recyclable Sale to Authorized Buyer applies |
| On-site C&D waste segregation zone photo (4-category) | Housekeeping / floor staff | Photo | If Construction & Demolition (C&D) Waste applies |
| No unauthorized C&D dumping declaration | Operations supervisor | Declaration | If Construction & Demolition (C&D) Waste applies |
| Weekly groundwater abstraction log (per borewell) (each borewell) | Housekeeping / floor staff | Readings | If Groundwater Extraction (CGWA) applies |
Every month
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Monthly waste processing report to ULB | Compliance officer | Document | Always |
| Monthly no-open-burning declaration | Operations supervisor | Declaration | Always |
| Monthly HWM segregation and storage check | Hazardous / special-care waste custodian | Photo | If HWM Rules 2016 — SPCB CTE + CTO applies |
| Monthly e-waste collection report to CPCB | Housekeeping / floor staff | Document | If E-Waste Collection Point applies |
| Monthly no-dismantling inspection declaration | Compliance officer | Declaration | If E-Waste Collection Point applies |
| Li-ion battery fire-risk check (damaged batteries isolation) | Operations supervisor | Checklist | If Battery Collection Point applies |
| Monthly plastic intake log (kg by type) | Intake operator | Readings | If Authorized Plastic Recycler applies |
| Plastic waste processing / EPR certificate issuance log | Housekeeping / floor staff | Document | If Authorized Plastic Recycler applies |
| Monthly dust suppression system check (water spray / dry filter) | Sorting floor worker | Photo | If Air Act 1981 applies |
| Monthly operational schedule declaration (no nighttime shredding near residential) | Operations supervisor | Declaration | If Noise Pollution Rules 2000 applies |
| Monthly PPE provision and distribution check | Sorting floor worker | Photo | If Factory licence (OSH Code) applies |
| Monthly machine guarding and LOTO check | Sorting floor worker | Checklist | If Factory licence (OSH Code) applies |
| Bale-stack and combustible-storage fire safety check | Sorting floor worker | Photo | Always |
| Fire extinguisher / hydrant maintenance and inspection | Operations supervisor | Document | Always |
| Monthly STP performance log (each STP) | Housekeeping / floor staff | Readings | If Water Act 1974 (process wastewater) applies |
| Monthly STP effluent quality test (each STP) | Operations supervisor | Document | If Water Act 1974 (process wastewater) applies |
| Treated effluent reuse log (gardening/flushing) (each STP) | Housekeeping / floor staff | Readings | If Water Act 1974 (process wastewater) applies |
| STP sludge disposal log (each STP) | Housekeeping / floor staff | Document | If Water Act 1974 (process wastewater) applies |
| No effluent to groundwater declaration | Operations supervisor | Declaration | If Water Act 1974 (process wastewater) applies |
| Monthly groundwater level monitoring (each borewell) | Housekeeping / floor staff | Readings | If Groundwater Extraction (CGWA) applies |
| Monthly rainwater harvesting structure maintenance log (each rainwater pit) | Operations supervisor | Document | If Groundwater Extraction (CGWA) / Rainwater harvesting applies |
| Septic tank / cesspool desludging log (each septic tank) | Housekeeping / floor staff | Document | If Water Act 1974 (process wastewater) applies |
| Monthly lift maintenance visit (each lift) | Manager | Checklist | If Lifts & escalators applies |
| Monthly first-aid box check | Manager | Checklist | Always |
| Used engine oil handover to a registered collection agent / recycler | Operations supervisor | Readings | If HWM Rules 2016 — SPCB CTE + CTO applies |
Every quarter
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| MRF quarterly portal report (received, sorted, channelized, rejects) | Compliance officer | Document | Always |
| Quarterly statutory welfare facilities check (washing, first aid, rest room, canteen) | Compliance officer | Checklist | If Factory licence (OSH Code) applies |
| Quarterly lift test by a registered person (each lift) | Manager | Document | If Lifts & escalators applies |
| Lift rescue device, alarm and intercom check (each lift) | Manager | Checklist | If Lifts & escalators applies |
Every six months
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Emergency evacuation drill | Operations supervisor | Document | Always |
| 6-monthly certified fire system inspection (IS 2190) | Compliance officer | Document | Always |
| Six-monthly lift test by an authorised person (each lift) | Manager | Document | If Lifts & escalators applies |
| Lift rescue mock drill | Manager | Document | If Lifts & escalators applies |
| 6-monthly EC compliance report (if EC granted) | Manager | Document | If Environmental Clearance (EIA) applies |
Every year
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Annual DG/shredder stack emission test (each DG set) | Operations supervisor | Document | If Air Act 1981 applies |
| Annual boundary noise level measurement | Operations supervisor | Document | If Noise Pollution Rules 2000 applies |
| Annual worker health checkup (hazardous stream workers) | Compliance officer | Document | If Factory licence (OSH Code) applies |
| Annual HSD tank integrity inspection | Manager | Document | If Diesel Storage Licence (PESO) applies |
| Fuel storage area fire safety check | Operations supervisor | Checklist | If Diesel Storage Licence (PESO) applies |
| Annual fire system service / hydro-test (IS 2190) | Compliance officer | Document | Always |
| POSH annual report to District Officer | Compliance officer | Document | If POSH Internal Complaints Committee applies |
| 2-year STP installation plan / approval (no on-site STP) | Compliance officer | Document | If Water Act 1974 (process wastewater) applies |
| Annual lift safety certificate / inspection report | Manager | Document | If Lifts & escalators applies |
| Annual earth resistance test | Manager | Document | Always |
| Electrical Safety Officer annual inspection and test report | Manager | Document | Always |
| Annual review and erasure of personal data no longer needed | Manager | Checklist | Always |
| Annual crèche facility review | Manager | Checklist | Always |
6. Things you log when they happen
These have no fixed date. Log them in the app on the day they happen, so the record is made at the time and not rebuilt later.
| What | When | Usually logged by | Needed |
|---|---|---|---|
| Reject/residue dispatch to authorized landfill or transfer station | Each time it happens | Collection driver | Always |
| Waste receipt & processing certificate to generator (per processing batch) | Each time it happens | Compliance officer | Always |
| HWM Form 10 dispatch manifest | Each time it happens | Hazardous / special-care waste custodian | If HWM Rules 2016 — SPCB CTE + CTO applies |
| E-waste handover receipt to registered recycler | Each time it happens | Collection driver | If E-Waste Collection Point applies |
| Battery handover receipt to registered recycler/channel | Each time it happens | Collection driver | If Battery Collection Point applies |
| DG run log (each DG set) | Each time it happens | Housekeeping / floor staff | If Air Act 1981 applies |
| Accident / injury log entry | Each time it happens | Housekeeping / floor staff | If Factory licence (OSH Code) applies |
| ELT dispatch receipt from authorized retreader/pyrolysis facility | Each time it happens | Collection driver | If Waste Tyre EPR applies |
| C&D waste dispatch to authorized processor receipt | Each time it happens | Collection driver | If Construction & Demolition (C&D) Waste applies |
| Faecal sludge transport manifest / FSTP receipt (each septic tank) | Each time it happens | Operations supervisor | If Water Act 1974 (process wastewater) applies |
| Lift accident report to the inspector | Each time it happens | Manager | If Lifts & escalators applies |
| Electrical accident intimation | Each time it happens | Manager | Always |
| Personal data breach intimation | Each time it happens | Manager | Always |
7. Licence renewals
Enter the expiry date of each licence when you upload it. The app then creates the renewal job ahead of the expiry, so nobody has to remember the date.
| Renewal | Owner | Needed |
|---|---|---|
| STP CTO renewal task | Compliance officer | If Water Act 1974 (process wastewater) applies |
| SPCB CTO renewal task | Compliance officer | Always |
| HWM authorisation renewal task | Compliance officer | If HWM Rules 2016 — SPCB CTE + CTO applies |
| Fire NOC renewal task | Compliance officer | Always |
| PESO licence renewal task | Compliance officer | If Diesel Storage Licence (PESO) applies |
| CGWA NOC renewal task | Compliance officer | If Groundwater Extraction (CGWA) applies |
| SPCB DG set CTO renewal task | Compliance officer | If Air Act 1981 applies |
| Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates) | Compliance officer | Always |
| Waste tyre EPR certificate/authorization renewal task (2-year validity) | Compliance officer | If Waste Tyre EPR applies |
| Lift licence / registration — renewal | Manager | If Lifts & escalators applies |
| Lift maintenance contract (AMC) — renewal | Manager | If Lifts & escalators applies |
| Lift third-party insurance — renewal | Manager | If Lifts & escalators applies |
| Electrical installation inspection / self-certification — renewal | Manager | Always |
| Municipal trade / health trade licence — renewal | Manager | Always |
| Weighing instrument verification (Legal Metrology) — renewal | Manager | Always |
| Structural stability certificate — renewal | Manager | Always |
| Contractor labour licences (50 or more contract workers) — renewal | Manager | Always |
| Security agency licence (PSARA) — renewal | Manager | Always |
8. Your filing calendar
Filings are statutory returns you submit to a regulator. The app reminds the owner ahead of each due date and collects the figures from the jobs your team has done through the year, so the return is built from real records.
| Filing | Due | Where | Rule | Needed |
|---|---|---|---|---|
| SWM Annual Return (facility) | 30 June every year | – | Registered MRF | Always |
| HWM Form 4 Annual Return | 30 June every year | – | HWM Rules 2016 — SPCB CTE + CTO | If the rule applies |
| PWM Annual Return | 30 June every year | – | Authorized Plastic Recycler | If the rule applies |
| Environmental Statement (Form V) | 30 September every year | State SPCB portal | Environmental Statement (Form V) | Always |
9. The rules behind all this
Applies to every site of this type
| Rule | What it asks of you |
|---|---|
| Registered MRF | As a Material Recovery Facility, this centre must maintain SPCB authorization, minimum processing capacity, worker PPE/safety training, and processed-waste record-keeping per SWM Rules 2026 Schedule II standards. |
Depends on what is on your site
| Rule | What it asks of you |
|---|---|
| HWM Rules 2016 — SPCB CTE + CTO | |
| E-Waste Collection Point | As an e-waste collection point, this facility isn't itself required to register on the CPCB portal (only manufacturers/producers/refurbishers/dismantlers/recyclers need that), but must hand over collected e-waste only to a CPCB-registered recycler. |
| Battery Collection Point | As a battery waste collection point, this facility must store collected batteries segregated and hand them over only to a CPCB/SPCB-registered recycler or refurbisher — collection itself doesn't need separate CPCB registration, but the handover chain does. |
| Authorized Plastic Recycler | If this facility is registered as an authorized plastic waste processor/recycler, it must maintain CPCB EPR-portal registration and issue EPR certificates for the plastic waste it processes. |
| Air Act 1981 | |
| Noise Pollution Rules 2000 | |
| Factory licence (OSH Code) | If this facility employs 20 or more workers using power (or 40+ without power), it is a factory under the OSH Code 2020 (which replaced the Factories Act 1948 from 21 November 2025) and needs DISH registration, an annual factory licence, and welfare facilities (washing, first aid, rest room, canteen) for workers. |
| Water Act 1974 (process wastewater) | |
| Waste Tyre EPR | If this facility collects, stores, or processes waste tyres, it must register on the CPCB EPR Tyres portal and generate EPR certificates for processed tyre material (crumb rubber, reclaimed rubber, pyrolysis oil). |
| Dry Recyclable Sale to Authorized Buyer | |
| Diesel Storage Licence (PESO) | Storing more than 2,500L of diesel for DG backup requires a PESO storage licence and periodic tank safety certification. |
| Groundwater Extraction (CGWA) | If groundwater is drawn from a borewell/tube well, CGWA requires monthly groundwater-level monitoring reported through their portal. |
| Construction & Demolition (C&D) Waste | Any renovation or demolition work must segregate C&D waste per the local authority's plan; projects over 20,000 sq.m also need EPR portal registration. |
| POSH Internal Complaints Committee | Any workplace with 10 or more employees must proactively constitute an Internal Complaints Committee, including an external member, at every branch or office location — waiting until a complaint arises is itself a violation. |
| Lifts & escalators | A lift runs on a licence and a maintenance contract that both expire. Where the state has a lift Act you get its statutory tests and filings; everywhere you get monthly maintenance, rescue-device checks and an accident log, because the owner answers for a defect that was known and not fixed. |
| Environmental Clearance (EIA) | Projects near sensitive ecosystems or within 10km of a protected area need prior Environmental Clearance before construction begins. |
| Rainwater harvesting | Where the state binds existing buildings, a missing or non-working structure is a standing violation and can raise the water bill; elsewhere it is the approval-time condition most often left unmaintained. |
Recommended good practice
| Rule | What it asks of you |
|---|---|
| Fire Safety / Facility Safety | |
| Shops & Establishments Registration | Nearly every commercial or institutional premises operating in India needs Shops & Establishments registration from the state labour department or municipal corporation — this is separate from any sector-specific licence and applies regardless of business type. |
| Electrical safety | Every premises has an electrical installation that needs a current inspection or self-certification. Most fires in buildings start electrically, and a lapsed inspection is the first thing an insurer or investigator asks for. |
| Trade licence | Hotels, restaurants, hospitals, shops and most commercial premises need a trade licence from the local body, and it is often a prerequisite for other licences and utility connections. |
| Weights & measures | Any quantity you charge or pay for by weight — including waste weighed at a weighbridge — is only as good as a stamped, in-date instrument. |
| Occupancy & structure | The occupancy certificate is the document other licences ask for; in Maharashtra and Gujarat an older building also needs a current structural stability certificate. |
| Site labour duties | These are the labour duties that show up on site — a stocked first-aid box, an accident notice, and proof that the agencies supplying your housekeeping and security staff are licensed. Wages, provident fund and ESI stay with payroll. |
| Personal data protection | Resident, visitor, guest, patient, student and staff records — and CCTV — are personal data. The core duties start on 13 May 2027; these tasks get the notice, breach plan and grievance contact in place before then. |
| Environmental Statement (Form V) | If your premises runs under an SPCB consent to operate (for an STP, ETP, DG set or boiler) or a hazardous-waste authorisation, you owe the Board a yearly environmental statement — water and raw-material use, pollutants discharged, hazardous and solid waste generated, and measures taken. It is easy to miss because no renewal prompts it. |
This guide explains how the app helps you keep records. It is not legal advice; your regulator's notification is the final word.
10. Job sheets for each person
Print the section for each person and hand it over with their login. It lists only the jobs that are usually theirs; their role guide explains how to do any job in the app.
Manager
Every month
- Monthly lift maintenance visit (each lift) (only if Lifts & escalators applies)
- Monthly first-aid box check
Every quarter
- Quarterly lift test by a registered person (each lift) (only if Lifts & escalators applies)
- Lift rescue device, alarm and intercom check (each lift) (only if Lifts & escalators applies)
Every six months
- Six-monthly lift test by an authorised person (each lift) (only if Lifts & escalators applies)
- Lift rescue mock drill (only if Lifts & escalators applies)
- 6-monthly EC compliance report (if EC granted) (only if Environmental Clearance (EIA) applies)
Every year
- Annual HSD tank integrity inspection (only if Diesel Storage Licence (PESO) applies)
- Annual lift safety certificate / inspection report (only if Lifts & escalators applies)
- Annual earth resistance test
- Electrical Safety Officer annual inspection and test report
- Annual review and erasure of personal data no longer needed
- Environmental Statement (Form V) to the SPCB (30 September)
- Annual crèche facility review
Each time it happens
- Lift accident report to the inspector (only if Lifts & escalators applies)
- Electrical accident intimation
- Personal data breach intimation
Before the licence expires
- Lift licence / registration — renewal (each lift) (only if Lifts & escalators applies)
- Lift maintenance contract (AMC) — renewal (only if Lifts & escalators applies)
- Lift third-party insurance — renewal (only if Lifts & escalators applies)
- Electrical installation inspection / self-certification — renewal
- Municipal trade / health trade licence — renewal
- Weighing instrument verification (Legal Metrology) — renewal
- Structural stability certificate — renewal
- Contractor labour licences (50 or more contract workers) — renewal
- Security agency licence (PSARA) — renewal
How to do these in the app: Manager guide.
Compliance officer (Manager access)
Every month
- Monthly waste processing report to ULB
- Monthly no-dismantling inspection declaration (only if E-Waste Collection Point applies)
Every quarter
- MRF quarterly portal report (received, sorted, channelized, rejects)
- Quarterly statutory welfare facilities check (washing, first aid, rest room, canteen) (only if Factory licence (OSH Code) applies)
Every six months
- 6-monthly certified fire system inspection (IS 2190)
Every year
- SWM Annual Return (facility-level, June 30)
- HWM Form 4 Annual Return (June 30) (only if HWM Rules 2016 — SPCB CTE + CTO applies)
- PWM annual return on CPCB EPR portal (only if Authorized Plastic Recycler applies)
- Annual worker health checkup (hazardous stream workers) (only if Factory licence (OSH Code) applies)
- Annual fire system service / hydro-test (IS 2190)
- POSH annual report to District Officer (only if POSH Internal Complaints Committee applies)
- 2-year STP installation plan / approval (no on-site STP) (only if Water Act 1974 (process wastewater) applies)
Each time it happens
- Waste receipt & processing certificate to generator (per processing batch)
Before the licence expires
- HWM authorisation renewal task (only if HWM Rules 2016 — SPCB CTE + CTO applies)
- Fire NOC renewal task
- PESO licence renewal task (only if Diesel Storage Licence (PESO) applies)
- CGWA NOC renewal task (only if Groundwater Extraction (CGWA) applies)
- Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates)
- Waste tyre EPR certificate/authorization renewal task (2-year validity) (only if Waste Tyre EPR applies)
Before the licence expires
- STP CTO renewal task (each STP) (only if Water Act 1974 (process wastewater) applies)
- SPCB CTO renewal task
- SPCB DG set CTO renewal task (only if Air Act 1981 applies)
How to do these in the app: Manager guide.
Hazardous / special-care waste custodian (Supervisor access)
Every month
- Monthly HWM segregation and storage check (only if HWM Rules 2016 — SPCB CTE + CTO applies)
Each time it happens
- HWM Form 10 dispatch manifest (only if HWM Rules 2016 — SPCB CTE + CTO applies)
How to do these in the app: Supervisor guide.
Intake operator (Worker access)
Every day
- Daily material recovery log (recovered by type)
- E-waste intake log (weight, type, source) (only if E-Waste Collection Point applies)
- Battery intake log (type, weight, source) (only if Battery Collection Point applies)
- ELT intake log (count, weight, source) (only if Waste Tyre EPR applies)
- Daily C&D waste volume log by category (only if Construction & Demolition (C&D) Waste applies)
Every month
- Monthly plastic intake log (kg by type) (only if Authorized Plastic Recycler applies)
How to do these in the app: Worker guide.
Sorting floor worker (Worker access)
Every week
- Weekly bale/machinery area housekeeping check (only if Air Act 1981 applies)
- Hotspot / battery-fire-watch check (combustible bales + electrical panels)
Every month
- Monthly dust suppression system check (water spray / dry filter) (only if Air Act 1981 applies)
- Monthly PPE provision and distribution check (only if Factory licence (OSH Code) applies)
- Monthly machine guarding and LOTO check (only if Factory licence (OSH Code) applies)
- Bale-stack and combustible-storage fire safety check
How to do these in the app: Worker guide.
Collection driver (Worker access)
Every week
- Weekly dry recyclable sale / handover to authorized buyer (only if Dry Recyclable Sale to Authorized Buyer applies)
Each time it happens
- Reject/residue dispatch to authorized landfill or transfer station
- E-waste handover receipt to registered recycler (only if E-Waste Collection Point applies)
- Battery handover receipt to registered recycler/channel (only if Battery Collection Point applies)
- ELT dispatch receipt from authorized retreader/pyrolysis facility (only if Waste Tyre EPR applies)
- C&D waste dispatch to authorized processor receipt (only if Construction & Demolition (C&D) Waste applies)
How to do these in the app: Worker guide.
Housekeeping / floor staff (Worker access)
Every day
- Daily borewell pump run log (each borewell) (only if Groundwater Extraction (CGWA) applies)
Every week
- On-site C&D waste segregation zone photo (4-category) (only if Construction & Demolition (C&D) Waste applies)
- Weekly groundwater abstraction log (per borewell) (each borewell) (only if Groundwater Extraction (CGWA) applies)
Every month
- Monthly e-waste collection report to CPCB (only if E-Waste Collection Point applies)
- Plastic waste processing / EPR certificate issuance log (only if Authorized Plastic Recycler applies)
- Monthly STP performance log (each STP) (only if Water Act 1974 (process wastewater) applies)
- Treated effluent reuse log (gardening/flushing) (each STP) (only if Water Act 1974 (process wastewater) applies)
- STP sludge disposal log (each STP) (only if Water Act 1974 (process wastewater) applies)
- Monthly groundwater level monitoring (each borewell) (only if Groundwater Extraction (CGWA) applies)
- Septic tank / cesspool desludging log (each septic tank) (only if Water Act 1974 (process wastewater) applies)
Each time it happens
- DG run log (each DG set) (only if Air Act 1981 applies)
- Accident / injury log entry (only if Factory licence (OSH Code) applies)
How to do these in the app: Worker guide.
Gate operator (Worker access)
Every day
- Daily waste intake log (weight, source, type)
How to do these in the app: Worker guide.
Operations supervisor (Supervisor access)
Every week
- No unauthorized C&D dumping declaration (only if Construction & Demolition (C&D) Waste applies)
Every month
- Monthly no-open-burning declaration
- Li-ion battery fire-risk check (damaged batteries isolation) (only if Battery Collection Point applies)
- Monthly operational schedule declaration (no nighttime shredding near residential) (only if Noise Pollution Rules 2000 applies)
- Fire extinguisher / hydrant maintenance and inspection
- Monthly STP effluent quality test (each STP) (only if Water Act 1974 (process wastewater) applies)
- No effluent to groundwater declaration (only if Water Act 1974 (process wastewater) applies)
- Monthly rainwater harvesting structure maintenance log (each rainwater pit) (only if Groundwater Extraction (CGWA) / Rainwater harvesting applies)
- Used engine oil handover to a registered collection agent / recycler (only if HWM Rules 2016 — SPCB CTE + CTO applies)
Every six months
- Emergency evacuation drill
Every year
- Annual DG/shredder stack emission test (each DG set) (only if Air Act 1981 applies)
- Annual boundary noise level measurement (only if Noise Pollution Rules 2000 applies)
- Fuel storage area fire safety check (only if Diesel Storage Licence (PESO) applies)
Each time it happens
- Faecal sludge transport manifest / FSTP receipt (each septic tank) (only if Water Act 1974 (process wastewater) applies)
How to do these in the app: Supervisor guide.