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Guides
Guides for each role
Running it day to day
When something goes wrong
How do I…?
Signing in and the app7
Doing jobs13
- The camera won't open
- How do I do a job and send it for check?
- What makes a good evidence photo?
- A job came back red. How do I fix it?
- It asks for location. What if I'm indoors?
- I have no jobs today. Is that right?
- How do I report a broken bin or a leak?
- It says some fields are still missing
- How do I see the jobs for one bin or machine?
- Why must I scan a sticker before the photo?
- The sticker won't scan or is damaged
- It says the item hasn't been linked yet
- It says Wrong sticker. What do I do?
Checking jobs and running the team10
- How do I add a one-off job?
- How do I check a job: pass it or send it back?
- How do I do a job myself?
- How do I mark a holiday so jobs are not counted as missed?
- A worker registered a new item. How do I approve it?
- How do I give a job to someone else?
- How do I move a job to another day?
- Where do I see what was missed yesterday?
- How do I send a job back so the worker understands?
- How is my team doing today?
Setting up and managing17
- How do I add a worker or supervisor?
- How do I approve today's jobs?
- We added a DG set or a borewell. How do I update our setup?
- How do I turn on a recommended rule?
- How do I prepare and record an annual return?
- How do I move from the free plan to the licensed plan?
- How do I give someone their sign-in code?
- How do I stick and link QR stickers?
- How do I make the monthly report?
- What does Path to green show?
- How do I replace a lost or damaged sticker?
- How do I get the report emailed every month?
- What is setup evidence and how do I finish it?
- How do I share documents with an inspector?
- Someone left. What do I do?
- How do I upload a licence and get renewal reminders?
- How do I check my waste vendor's licence?
Collection, intake and gate7
By type of organisation
- Landfill / Transfer Station
- All 54 organisation guides
Sanitary Landfill Facility: setup and training guide
On this page
This page is the part of the onboarding kit that is specific to a Sanitary Landfill Facility. It lists what the app will set up for you, who in your team normally does each piece, and what you need to have ready. How to use the app is in the shared guides, which are the same for every organisation:
- Start here: what happens in your first 14 days
- How EarthReheal works: rules, jobs, evidence, approvals and reports in one page
- Role guides: Manager · Supervisor · Worker
The lists below come from the same rule set the app uses, so they match what you will see. What actually applies to your site depends on your answers during setup: a rule marked "depends on your site" is only switched on if you have, for example, a borewell or a kitchen.
1. At a glance
| What | How many (maximum) |
|---|---|
| Rules that apply to every Sanitary Landfill Facility | 4 |
| Rules that depend on what is on your site | 12 |
| Good-practice rules (recommended) | 7 |
| One-time setup items (photos, documents, certificates) | 33 |
| Recurring jobs (daily to yearly) | 45 |
| Things you log when they happen | 11 |
| Licence renewals tracked | 10 |
| Statutory filings | 3 |
Most sites end up with fewer than the maximum, because the setup questions switch off what does not apply.
2. Who you need on the app
Each row is a job in your organisation, not necessarily a separate person. In a small site one person often holds several rows: the manager is usually also the compliance officer. Every person signs in with their own account, so the record shows who did what.
| Role | App access | What they look after | Needed? | Items they own |
|---|---|---|---|---|
| Manager | Manager | Runs the account: setup, team, approvals, reports and filings. | Yes | 16 |
| NGT / legal compliance officer | Manager | Tracks tribunal orders and action-taken reports. | Only if your site needs it | 2 |
| Compliance officer | Manager | Owns licences, renewals, documents and statutory filings. | Yes | 48 |
| Environment officer | Supervisor | Monitoring: water, air, leachate and similar readings. | Yes | 9 |
| Gate operator | Worker | Logs vehicles and loads at the gate. | Yes | 1 |
| Hazardous / special-care waste custodian | Supervisor | Storage, labelling and manifests for hazardous waste. | Only if your site needs it | 1 |
| Housekeeping / floor staff | Worker | Does the daily rounds, bins, weighing and logs on the phone. | Yes | 9 |
| Operations supervisor | Supervisor | Site operations coordination, segregation/dispatch spot checks | Yes | 16 |
App access decides what a person sees. Manager: the web portal and the phone app, with setup, approvals, reports and filings. Supervisor: the phone app, with their team's jobs and approvals. Worker: the phone app, with their own jobs only.
3. Before setup: have these ready
Questions the setup will ask about your site
Setup takes about 30 to 45 minutes if you have these answers to hand. "Not sure" is fine for anything you can find out later; you can change answers afterwards.
Numbers
- Connected electrical load (kW)
- Contract workers engaged through contractors
- Plot area (sq m)
- Solar plant capacity (kW)
- Number of employees / workers on site
Yes or no
- Active NGT order on site?
- Bmw deep burial permission on site?
- Has hazardous waste Cell?
- Employs 20+ workers with power (40+ without), contract workers included — a factory under the OSH Code, 2020?
- Sells/routes dry recyclables to authorised vendor / recycler?
- Borewell / groundwater extraction on premises?
- UPS/inverter batteries on premises?
- Electrical/electronic equipment on premises?
- Active renovation on site?
- Rainwater harvesting on site?
- Employs 10 or more people (incl. contract/interns)?
- Security guards supplied by an agency?
- Holds an Environmental Clearance (EIA 2006)?
- State law requires rainwater harvesting here (derived from state and plot area; not asked)?
- Rooftop / ground-mounted solar plant on site?
Documents and licences to gather
Collect what you already have as PDFs or clear phone photos. Anything you do not have yet stays on your list as a gap; it does not block setup.
| Document | Needed |
|---|---|
| ☐ ULB/local-body authorization as terminal disposal site | Always |
| ☐ CPCB portal registration as sanitary landfill | Always |
| ☐ Site closure and post-closure care plan (≥15 years) | Always |
| ☐ SPCB Consent to Operate (combined Air+Water landfill CTO) | Always |
| ☐ Leachate ETP SPCB CTO (each ETP) | Always |
| ☐ Groundwater monitoring well installation certificate | Always |
| ☐ SPCB authorization / specific permission for BMW deep burial | If BMW Deep Burial applies |
| ☐ BMW deep-burial pit/cell design certificate and periodic inspection | If BMW Deep Burial applies |
| ☐ NGT order register (all orders/OAs against this site) | If NGT Site-Specific Orders applies |
| ☐ Confined space entry protocol and training certificate | If OSH Code 2020 (replaced the Factories Act 1948) applies |
| ☐ SPCB HWM authorization | If HWM Rules 2016 — HWM disposal cell applies |
| ☐ Factory license from State Labour Dept | If OSH Code 2020 (replaced the Factories Act 1948) applies |
| ☐ Fire NOC / local fire clearance | Always |
| ☐ CGWA NOC or exemption certificate | If Groundwater Extraction (CGWA) applies |
| ☐ C&D Waste Management Plan | If Construction & Demolition (C&D) Waste applies |
| ☐ ULB approval/intimation for large C&D projects | If Construction & Demolition (C&D) Waste applies |
| ☐ Shops & Establishments Act registration | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | If POSH Internal Complaints Committee applies |
| ☐ Electrical installation inspection / self-certification | Always |
| ☐ Electrical Safety Officer appointment | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Always |
| ☐ Weighing instrument verification (Legal Metrology) | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Always |
| ☐ Security agency licence (PSARA) | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Always |
| ☐ Personal data breach response plan | Always |
| ☐ EIA Environment Clearance conditions document | If Environmental Clearance (EIA) applies |
| ☐ Electrical Inspector approval of the rooftop solar plant | Always |
| ☐ Self-certification of the rooftop solar plant | Always |
| ☐ Net-metering / grid connection agreement with the discom | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Always |
4. Setup evidence: your first-weeks checklist
Setup evidence is the one-time proof of what is on your site: a photo of each bin, the STP nameplate, a copy of each licence. After setup each item appears as a job under Setup Evidence. Photo items for equipment start with a scan of that item's QR sticker, so stick the stickers on first (see Setup evidence and QR stickers).
Compliance officer
| Item | Evidence | Needed |
|---|---|---|
| ☐ ULB/local-body authorization as terminal disposal site | Certificate | Always |
| ☐ CPCB portal registration as sanitary landfill | Certificate | Always |
| ☐ Site closure and post-closure care plan (≥15 years) | Document | Always |
| ☐ SPCB Consent to Operate (combined Air+Water landfill CTO) | Certificate | Always |
| ☐ Leachate ETP SPCB CTO (each ETP) | Certificate | Always |
| ☐ Groundwater monitoring well installation certificate | Certificate | Always |
| ☐ SPCB authorization / specific permission for BMW deep burial | Certificate | If BMW Deep Burial applies |
| ☐ BMW deep-burial pit/cell design certificate and periodic inspection | Document | If BMW Deep Burial applies |
| ☐ NGT order register (all orders/OAs against this site) | Document | If NGT Site-Specific Orders applies |
| ☐ Confined space entry protocol and training certificate | Document | If OSH Code 2020 (replaced the Factories Act 1948) applies |
| ☐ SPCB HWM authorization | Certificate | If HWM Rules 2016 — HWM disposal cell applies |
| ☐ Factory license from State Labour Dept | Certificate | If OSH Code 2020 (replaced the Factories Act 1948) applies |
| ☐ Fire NOC / local fire clearance | Certificate | Always |
| ☐ CGWA NOC or exemption certificate | Certificate | If Groundwater Extraction (CGWA) applies |
| ☐ ULB approval/intimation for large C&D projects | Document | If Construction & Demolition (C&D) Waste applies |
| ☐ Shops & Establishments Act registration | Certificate | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | Document | If POSH Internal Complaints Committee applies |
| ☐ EIA Environment Clearance conditions document | Document | If Environmental Clearance (EIA) applies |
| ☐ Electrical Inspector approval of the rooftop solar plant | Document | Always |
| ☐ Self-certification of the rooftop solar plant | Document | Always |
| ☐ Net-metering / grid connection agreement with the discom | Document | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Document | Always |
Manager
| Item | Evidence | Needed |
|---|---|---|
| ☐ C&D Waste Management Plan | Document | If Construction & Demolition (C&D) Waste applies |
| ☐ Electrical installation inspection / self-certification | Certificate | Always |
| ☐ Electrical Safety Officer appointment | Document | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Document | Always |
| ☐ Weighing instrument verification (Legal Metrology) | Certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Certificate | Always |
| ☐ Security agency licence (PSARA) | Certificate | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Document | Always |
| ☐ Named contact for personal-data grievances | Declaration | Always |
| ☐ Personal data breach response plan | Document | Always |
Environment officer
| Item | Evidence | Needed |
|---|---|---|
| ☐ Electrical danger notices and shock-treatment chart | Photo | Always |
5. Your recurring jobs
These are created automatically once setup is done and come back on their own schedule. Each shows on the phone of the person it is assigned to. The "Usually done by" column is the default; the manager can reassign any job (see Manager guide).
Every day
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Daily waste intake log (weight, source, material type) | Gate operator | Readings | Always |
| Daily operations log (daily cover, compaction, windblown control) | Housekeeping / floor staff | Readings | Always |
| Daily leachate collection operations log | Environment officer | Readings | Always |
| Daily C&D waste volume log by category | Housekeeping / floor staff | Readings | If Construction & Demolition (C&D) Waste applies |
| Daily borewell pump run log (each borewell) | Housekeeping / floor staff | Readings | If Groundwater Extraction (CGWA) applies |
Every week
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Weekly dry recyclable sale / handover to authorized buyer | Compliance officer | Readings | If Dry Recyclable Sale to Authorized Buyer applies |
| Hotspot / battery-fire-watch check (combustible bales + electrical panels) | Operations supervisor | Checklist | Always |
| On-site C&D waste segregation zone photo (4-category) | Housekeeping / floor staff | Photo | If Construction & Demolition (C&D) Waste applies |
| No unauthorized C&D dumping declaration | Operations supervisor | Declaration | If Construction & Demolition (C&D) Waste applies |
| Weekly groundwater abstraction log (per borewell) (each borewell) | Housekeeping / floor staff | Readings | If Groundwater Extraction (CGWA) applies |
Every month
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Monthly perimeter fencing and gate access check | Compliance officer | Photo | Always |
| Monthly LFG concentration monitoring (methane, H₂S, VOCs) | Environment officer | Readings | Always |
| Monthly odor complaint log and response | Housekeeping / floor staff | Document | Always |
| Monthly leachate ETP performance log (each ETP) | Housekeeping / floor staff | Readings | Always |
| Monthly treated leachate effluent quality test | Operations supervisor | Document | Always |
| Monthly surface runoff and drainage check | Compliance officer | Photo | Always |
| Monthly worker facilities inspection (drinking water, sanitation, lighting, shelter) | Compliance officer | Photo | If OSH Code 2020 (replaced the Factories Act 1948) applies |
| Monthly PPE provision and distribution check | Compliance officer | Photo | If OSH Code 2020 (replaced the Factories Act 1948) applies |
| Monthly machine guarding and LOTO check | Compliance officer | Checklist | If OSH Code 2020 (replaced the Factories Act 1948) applies |
| Bale-stack and combustible-storage fire safety check | Operations supervisor | Photo | Always |
| Fire extinguisher / hydrant maintenance and inspection | Operations supervisor | Document | Always |
| Monthly no-open-burning declaration | Operations supervisor | Declaration | Always |
| Monthly rainwater harvesting structure maintenance log (each rainwater pit) | Operations supervisor | Document | If Groundwater Extraction (CGWA) / Rainwater harvesting applies |
| Monthly NGT site-specific condition checklist | Compliance officer | Checklist | If NGT Site-Specific Orders applies |
| Monthly photo evidence of NGT plastic/waste restrictions | Operations supervisor | Photo | If NGT Site-Specific Orders applies |
| Monthly first-aid box check | Environment officer | Checklist | Always |
Every quarter
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Quarterly operation report to District Magistrate and CPCB portal | Compliance officer | Document | Always |
| Quarterly groundwater monitoring from wells (heavy metals, pH, TDS, chloride, BOD, coliform) (each borewell) | Housekeeping / floor staff | Document | Always |
| Quarterly groundwater monitoring report submission to SPCB/ULB | Environment officer | Document | Always |
| NGT compliance status report (per order, per directed schedule) | NGT / legal compliance officer | Document | If NGT Site-Specific Orders applies |
Every six months
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Emergency evacuation drill | Operations supervisor | Document | Always |
| 6-monthly certified fire system inspection (IS 2190) | Compliance officer | Document | Always |
| Pre- and post-monsoon groundwater quality test | Operations supervisor | Document | Always |
| 6-monthly EC compliance report (if EC granted) | Compliance officer | Document | If Environmental Clearance (EIA) applies |
Every year
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Annual liner integrity inspection | Operations supervisor | Document | Always |
| Annual SPCB / environmental auditor audit support | Compliance officer | Document | Always |
| Annual ambient air quality monitoring (H₂S, PM, methane at nearest receptor) | Operations supervisor | Document | Always |
| Annual DG stack emission test (if DG on-site) (each DG set) | Operations supervisor | Document | Always |
| Annual worker health checkup (hazardous stream workers) | Compliance officer | Document | If OSH Code 2020 (replaced the Factories Act 1948) applies |
| Annual fire system service / hydro-test (IS 2190) | Compliance officer | Document | Always |
| POSH annual report to District Officer | Compliance officer | Document | If POSH Internal Complaints Committee applies |
| Annual earth resistance test | Environment officer | Document | Always |
| Electrical Safety Officer annual inspection and test report | Environment officer | Document | Always |
| Annual review and erasure of personal data no longer needed | Environment officer | Checklist | Always |
| Annual crèche facility review | Compliance officer | Checklist | Always |
6. Things you log when they happen
These have no fixed date. Log them in the app on the day they happen, so the record is made at the time and not rebuilt later.
| What | When | Usually logged by | Needed |
|---|---|---|---|
| Groundwater contamination response (SPCB notification + remediation plan) | Each time it happens | Compliance officer | Always |
| NGT-directed action completion evidence (bioremediation, capping, etc.) | Each time it happens | NGT / legal compliance officer | If NGT Site-Specific Orders applies |
| Accident / injury log entry | Each time it happens | Housekeeping / floor staff | If OSH Code 2020 (replaced the Factories Act 1948) applies |
| HWM Form 10 manifest reception and verification (WH as recipient) | Each time it happens | Hazardous / special-care waste custodian | If HWM Rules 2016 — HWM disposal cell applies |
| Spent battery handover receipt / take-back confirmation | Each time it happens | Operations supervisor | If Battery Waste Management applies |
| E-waste handover receipt from registered producer/refurbisher/recycler | Each time it happens | Operations supervisor | If E-Waste Management applies |
| C&D waste dispatch to authorized processor receipt | Each time it happens | Operations supervisor | If Construction & Demolition (C&D) Waste applies |
| Deep burial event register (per burial event) | Each time it happens | Compliance officer | If BMW Deep Burial applies |
| Electrical accident intimation | Each time it happens | Environment officer | Always |
| Personal data breach intimation | Each time it happens | Manager | Always |
| End-of-life solar panels handed only to a registered recycler or the producer | Each time it happens | Compliance officer | If E-Waste Management applies |
7. Licence renewals
Enter the expiry date of each licence when you upload it. The app then creates the renewal job ahead of the expiry, so nobody has to remember the date.
| Renewal | Owner | Needed |
|---|---|---|
| SPCB CTO renewal task | Compliance officer | Always |
| HWM authorisation renewal task | Compliance officer | If HWM Rules 2016 — HWM disposal cell applies |
| ETP CTO renewal task | Compliance officer | Always |
| CGWA NOC renewal task | Compliance officer | If Groundwater Extraction (CGWA) applies |
| Fire NOC renewal task | Compliance officer | Always |
| Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates) | Compliance officer | Always |
| Electrical installation inspection / self-certification — renewal | Manager | Always |
| Weighing instrument verification (Legal Metrology) — renewal | Manager | Always |
| Contractor labour licences (50 or more contract workers) — renewal | Manager | Always |
| Security agency licence (PSARA) — renewal | Manager | Always |
8. Your filing calendar
Filings are statutory returns you submit to a regulator. The app reminds the owner ahead of each due date and collects the figures from the jobs your team has done through the year, so the return is built from real records.
| Filing | Due | Where | Rule | Needed |
|---|---|---|---|---|
| SWM Annual Return (quantum deposited) | 30 June every year | – | Sanitary Landfill Standards | Always |
| HWM Form 4 Annual Return (if HWM cell) | 30 June every year | – | HWM Rules 2016 — HWM disposal cell | If the rule applies |
| Environmental Statement (Form V) | 30 September every year | State SPCB portal | Environmental Statement (Form V) | Always |
9. The rules behind all this
Applies to every site of this type
| Rule | What it asks of you |
|---|---|
| Sanitary Landfill Standards | This landfill must meet Schedule I siting criteria (minimum distances from rivers, ponds, habitation, airports), non-permeable base/wall lining, and maintain post-closure care/monitoring for at least 15 years after closure. |
| Landfill Gas Collection | This landfill must install a gas collection system and either utilize captured landfill gas for power/thermal generation or flare it, with flow-metering for accurate monitoring — a Consent to Operate covers the facility's air-emission aspects including flare-stack emissions. |
| Leachate Treatment Plant | This landfill needs a Consent to Establish/Operate for its leachate treatment plant, meeting CPCB effluent discharge standards (BOD, TSS, COD, Fecal Coliform limits) — Red-category facilities above threshold additionally need Continuous Online Effluent Monitoring (OCEMS). |
| Groundwater Monitoring | This facility's landfill groundwater wells and quality tests follow the landfill rules. Separately, if it draws groundwater under a CGWA NOC, a piezometer with DWLR and telemetry is mandatory outside notified industrial areas above 100 m3/day (hard-rock aquifer) or 500 m3/day (alluvial aquifer), and every NOC holder tests groundwater quality once a year at a NABL-accredited lab and reports it on the CGWA portal. |
Depends on what is on your site
| Rule | What it asks of you |
|---|---|
| HWM Rules 2016 — HWM disposal cell | |
| BMW Deep Burial | If this facility has SPCB/PCC-approved permission for deep burial of bio-medical waste (only allowed in rural/remote areas lacking CBWTF access), it must follow the prescribed pit specifications (~2m deep, lime-covered, secured against animal access) and maintain a burial-pit register. |
| NGT Site-Specific Orders | If the National Green Tribunal has issued a site-specific order or direction for this facility (compensation, remediation, stop-work, clearance cancellation), those obligations must be tracked and complied with — there is no fixed universal checklist, since requirements come from whatever the specific order says. |
| OSH Code 2020 (replaced the Factories Act 1948) | |
| Dry Recyclable Sale to Authorized Buyer | |
| Groundwater Extraction (CGWA) | If groundwater is drawn from a borewell/tube well, CGWA requires monthly groundwater-level monitoring reported through their portal. |
| Battery Waste Management | UPS/inverter batteries and other battery waste must be segregated and handed to an authorised collector, not thrown out with general waste. |
| E-Waste Management | E-waste (UPS batteries, old electronics, lighting) must go only to a registered recycler — no separate CPCB registration is needed as a bulk consumer. |
| Construction & Demolition (C&D) Waste | Any renovation or demolition work must segregate C&D waste per the local authority's plan; projects over 20,000 sq.m also need EPR portal registration. |
| POSH Internal Complaints Committee | Any workplace with 10 or more employees must proactively constitute an Internal Complaints Committee, including an external member, at every branch or office location — waiting until a complaint arises is itself a violation. |
| Environmental Clearance (EIA) | Projects near sensitive ecosystems or within 10km of a protected area need prior Environmental Clearance before construction begins. |
| Rainwater harvesting | Where the state binds existing buildings, a missing or non-working structure is a standing violation and can raise the water bill; elsewhere it is the approval-time condition most often left unmaintained. |
Recommended good practice
| Rule | What it asks of you |
|---|---|
| Fire Safety / Facility Safety | |
| Shops & Establishments Registration | Nearly every commercial or institutional premises operating in India needs Shops & Establishments registration from the state labour department or municipal corporation — this is separate from any sector-specific licence and applies regardless of business type. |
| Electrical safety | Every premises has an electrical installation that needs a current inspection or self-certification. Most fires in buildings start electrically, and a lapsed inspection is the first thing an insurer or investigator asks for. |
| Weights & measures | Any quantity you charge or pay for by weight — including waste weighed at a weighbridge — is only as good as a stamped, in-date instrument. |
| Site labour duties | These are the labour duties that show up on site — a stocked first-aid box, an accident notice, and proof that the agencies supplying your housekeeping and security staff are licensed. Wages, provident fund and ESI stay with payroll. |
| Personal data protection | Resident, visitor, guest, patient, student and staff records — and CCTV — are personal data. The core duties start on 13 May 2027; these tasks get the notice, breach plan and grievance contact in place before then. |
| Environmental Statement (Form V) | If your premises runs under an SPCB consent to operate (for an STP, ETP, DG set or boiler) or a hazardous-waste authorisation, you owe the Board a yearly environmental statement — water and raw-material use, pollutants discharged, hazardous and solid waste generated, and measures taken. It is easy to miss because no renewal prompts it. |
This guide explains how the app helps you keep records. It is not legal advice; your regulator's notification is the final word.
10. Job sheets for each person
Print the section for each person and hand it over with their login. It lists only the jobs that are usually theirs; their role guide explains how to do any job in the app.
Manager
Every year
- Environmental Statement (Form V) to the SPCB (30 September)
Each time it happens
- Personal data breach intimation
Before the licence expires
- Electrical installation inspection / self-certification — renewal
- Weighing instrument verification (Legal Metrology) — renewal
- Contractor labour licences (50 or more contract workers) — renewal
- Security agency licence (PSARA) — renewal
How to do these in the app: Manager guide.
NGT / legal compliance officer (Manager access)
Every quarter
- NGT compliance status report (per order, per directed schedule) (only if NGT Site-Specific Orders applies)
Each time it happens
- NGT-directed action completion evidence (bioremediation, capping, etc.) (only if NGT Site-Specific Orders applies)
How to do these in the app: Manager guide.
Compliance officer (Manager access)
Every week
- Weekly dry recyclable sale / handover to authorized buyer (only if Dry Recyclable Sale to Authorized Buyer applies)
Every month
- Monthly perimeter fencing and gate access check
- Monthly surface runoff and drainage check
- Monthly worker facilities inspection (drinking water, sanitation, lighting, shelter) (only if OSH Code 2020 (replaced the Factories Act 1948) applies)
- Monthly PPE provision and distribution check (only if OSH Code 2020 (replaced the Factories Act 1948) applies)
- Monthly machine guarding and LOTO check (only if OSH Code 2020 (replaced the Factories Act 1948) applies)
- Monthly NGT site-specific condition checklist (only if NGT Site-Specific Orders applies)
Every quarter
- Quarterly operation report to District Magistrate and CPCB portal
Every six months
- 6-monthly certified fire system inspection (IS 2190)
- 6-monthly EC compliance report (if EC granted) (only if Environmental Clearance (EIA) applies)
Every year
- SWM Annual Return (quantum deposited)
- Annual SPCB / environmental auditor audit support
- Annual worker health checkup (hazardous stream workers) (only if OSH Code 2020 (replaced the Factories Act 1948) applies)
- HWM Form 4 Annual Return (June 30) (only if HWM Rules 2016 — HWM disposal cell applies)
- Annual fire system service / hydro-test (IS 2190)
- POSH annual report to District Officer (only if POSH Internal Complaints Committee applies)
- Annual crèche facility review
Each time it happens
- Groundwater contamination response (SPCB notification + remediation plan)
- Deep burial event register (per burial event) (only if BMW Deep Burial applies)
- End-of-life solar panels handed only to a registered recycler or the producer (only if E-Waste Management applies)
Before the licence expires
- HWM authorisation renewal task (only if HWM Rules 2016 — HWM disposal cell applies)
- CGWA NOC renewal task (only if Groundwater Extraction (CGWA) applies)
- Fire NOC renewal task
- Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates)
Before the licence expires
- SPCB CTO renewal task
- ETP CTO renewal task (each ETP)
How to do these in the app: Manager guide.
Environment officer (Supervisor access)
Every day
- Daily leachate collection operations log
Every month
- Monthly LFG concentration monitoring (methane, H₂S, VOCs)
- Monthly first-aid box check
Every quarter
- Quarterly groundwater monitoring report submission to SPCB/ULB
Every year
- Annual earth resistance test
- Electrical Safety Officer annual inspection and test report
- Annual review and erasure of personal data no longer needed
Each time it happens
- Electrical accident intimation
How to do these in the app: Supervisor guide.
Gate operator (Worker access)
Every day
- Daily waste intake log (weight, source, material type)
How to do these in the app: Worker guide.
Hazardous / special-care waste custodian (Supervisor access)
Each time it happens
- HWM Form 10 manifest reception and verification (WH as recipient) (only if HWM Rules 2016 — HWM disposal cell applies)
How to do these in the app: Supervisor guide.
Housekeeping / floor staff (Worker access)
Every day
- Daily operations log (daily cover, compaction, windblown control)
- Daily C&D waste volume log by category (only if Construction & Demolition (C&D) Waste applies)
- Daily borewell pump run log (each borewell) (only if Groundwater Extraction (CGWA) applies)
Every week
- On-site C&D waste segregation zone photo (4-category) (only if Construction & Demolition (C&D) Waste applies)
- Weekly groundwater abstraction log (per borewell) (each borewell) (only if Groundwater Extraction (CGWA) applies)
Every month
- Monthly odor complaint log and response
- Monthly leachate ETP performance log (each ETP)
Every quarter
- Quarterly groundwater monitoring from wells (heavy metals, pH, TDS, chloride, BOD, coliform) (each borewell)
Each time it happens
- Accident / injury log entry (only if OSH Code 2020 (replaced the Factories Act 1948) applies)
How to do these in the app: Worker guide.
Operations supervisor (Supervisor access)
Every week
- Hotspot / battery-fire-watch check (combustible bales + electrical panels)
- No unauthorized C&D dumping declaration (only if Construction & Demolition (C&D) Waste applies)
Every month
- Monthly treated leachate effluent quality test
- Bale-stack and combustible-storage fire safety check
- Fire extinguisher / hydrant maintenance and inspection
- Monthly no-open-burning declaration
- Monthly rainwater harvesting structure maintenance log (each rainwater pit) (only if Groundwater Extraction (CGWA) / Rainwater harvesting applies)
- Monthly photo evidence of NGT plastic/waste restrictions (only if NGT Site-Specific Orders applies)
Every six months
- Emergency evacuation drill
- Pre- and post-monsoon groundwater quality test
Every year
- Annual liner integrity inspection
- Annual ambient air quality monitoring (H₂S, PM, methane at nearest receptor)
- Annual DG stack emission test (if DG on-site) (each DG set)
Each time it happens
- Spent battery handover receipt / take-back confirmation (only if Battery Waste Management applies)
- E-waste handover receipt from registered producer/refurbisher/recycler (only if E-Waste Management applies)
- C&D waste dispatch to authorized processor receipt (only if Construction & Demolition (C&D) Waste applies)
How to do these in the app: Supervisor guide.