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Guides
Guides for each role
Running it day to day
When something goes wrong
How do I…?
Signing in and the app7
Doing jobs13
- The camera won't open
- How do I do a job and send it for check?
- What makes a good evidence photo?
- A job came back red. How do I fix it?
- It asks for location. What if I'm indoors?
- I have no jobs today. Is that right?
- How do I report a broken bin or a leak?
- It says some fields are still missing
- How do I see the jobs for one bin or machine?
- Why must I scan a sticker before the photo?
- The sticker won't scan or is damaged
- It says the item hasn't been linked yet
- It says Wrong sticker. What do I do?
Checking jobs and running the team10
- How do I add a one-off job?
- How do I check a job: pass it or send it back?
- How do I do a job myself?
- How do I mark a holiday so jobs are not counted as missed?
- A worker registered a new item. How do I approve it?
- How do I give a job to someone else?
- How do I move a job to another day?
- Where do I see what was missed yesterday?
- How do I send a job back so the worker understands?
- How is my team doing today?
Setting up and managing17
- How do I add a worker or supervisor?
- How do I approve today's jobs?
- We added a DG set or a borewell. How do I update our setup?
- How do I turn on a recommended rule?
- How do I prepare and record an annual return?
- How do I move from the free plan to the licensed plan?
- How do I give someone their sign-in code?
- How do I stick and link QR stickers?
- How do I make the monthly report?
- What does Path to green show?
- How do I replace a lost or damaged sticker?
- How do I get the report emailed every month?
- What is setup evidence and how do I finish it?
- How do I share documents with an inspector?
- Someone left. What do I do?
- How do I upload a licence and get renewal reminders?
- How do I check my waste vendor's licence?
Collection, intake and gate7
By type of organisation
- Hospital / Clinic / Healthcare Facility
- All 54 organisation guides
Hospital / Healthcare Facility: setup and training guide
On this page
This page is the part of the onboarding kit that is specific to a Hospital / Healthcare Facility. It lists what the app will set up for you, who in your team normally does each piece, and what you need to have ready. How to use the app is in the shared guides, which are the same for every organisation:
- Start here: what happens in your first 14 days
- How EarthReheal works: rules, jobs, evidence, approvals and reports in one page
- Role guides: Manager · Supervisor · Worker
The lists below come from the same rule set the app uses, so they match what you will see. What actually applies to your site depends on your answers during setup: a rule marked "depends on your site" is only switched on if you have, for example, a borewell or a kitchen.
1. At a glance
| What | How many (maximum) |
|---|---|
| Rules that apply to every Hospital | 9 |
| Rules that depend on what is on your site | 21 |
| Good-practice rules (recommended) | 8 |
| One-time setup items (photos, documents, certificates) | 84 |
| Recurring jobs (daily to yearly) | 92 |
| Things you log when they happen | 34 |
| Licence renewals tracked | 25 |
| Statutory filings | 7 |
Most sites end up with fewer than the maximum, because the setup questions switch off what does not apply.
2. Who you need on the app
Each row is a job in your organisation, not necessarily a separate person. In a small site one person often holds several rows: the manager is usually also the compliance officer. Every person signs in with their own account, so the record shows who did what.
| Role | App access | What they look after | Needed? | Items they own |
|---|---|---|---|---|
| Manager | Manager | Runs the account: setup, team, approvals, reports and filings. | Yes | 46 |
| Medical director | Manager | Statutory responsible person for CPCB BMW Authorization: alert-only enforcement | Yes | – |
| Compliance officer | Manager | Owns licences, renewals, documents and statutory filings. | Only if your site needs it | 73 |
| Bio-medical waste coordinator | Supervisor | Bio-medical waste segregation, storage and handover. | Yes | 30 |
| Nurse / ward in-charge | Supervisor | Bio-medical waste at the point it is produced. | Yes | 2 |
| Pharmacy in-charge | Supervisor | Medicine stock, expired drugs and controlled substances. | Only if your site needs it | 3 |
| Lab / technical staff | Worker | Hands-on logs for the specialised equipment or waste on site. | Only if your site needs it | 8 |
| Housekeeping / floor staff | Worker | Does the daily rounds, bins, weighing and logs on the phone. | Yes | 34 |
| Operations supervisor | Supervisor | Ward operations coordination, hygiene/pest-control spot checks, dispatch oversight | Yes | 46 |
App access decides what a person sees. Manager: the web portal and the phone app, with setup, approvals, reports and filings. Supervisor: the phone app, with their team's jobs and approvals. Worker: the phone app, with their own jobs only.
3. Before setup: have these ready
Questions the setup will ask about your site
Setup takes about 30 to 45 minutes if you have these answers to hand. "Not sure" is fine for anything you can find out later; you can change answers afterwards.
Numbers
- Diesel fuel storage capacity (litres)
- Number of lifts
- Number of escalators / moving walks
- Connected electrical load (kW)
- Age of the building (years)
- Contract workers engaged through contractors
- Plot area (sq m)
- Solar plant capacity (kW)
- LPG stored on site (kg, all cylinders together)
- Number of employees / workers on site
Yes or no
- Cea Applies In State?
- Borewell on site?
- Canteen on site?
- Critical care battery backup on site?
- NDPS dispensary on site?
- Pathology lab on site?
- Refrigerated storage on site?
- On site incinerator on site?
- Uses more than 50 litres of frying oil a day (FSSAI UCO threshold)?
- Hands over e-waste to authorised recycler / take-back programme?
- Sells/routes dry recyclables to authorised vendor / recycler?
- Active renovation on site?
- Operates in-house laundry/CSSD for patient linen?
- Canteen operated by an outsourced third-party vendor (vs. run in-house)?
- Patient linen laundry handled by an outsourced third-party vendor (vs. run in-house)?
- Rainwater harvesting on site?
- Employs 10 or more people (incl. contract/interns)?
- Radiology xray on site?
- Ultrasound machine on site?
- Uses septic tank / storage tank (no onsite STP)?
- Steam boiler on premises?
- Security guards supplied by an agency?
- Holds an Environmental Clearance (EIA 2006)?
- State law requires rainwater harvesting here (derived from state and plot area; not asked)?
- Rooftop / ground-mounted solar plant on site?
- EV charging points in the parking?
- Commercial piped natural gas (PNG) connection?
- Drinking water comes from a borewell or tanker (not only the municipal supply)?
- Cooling tower / central chiller plant on site?
Other details
- Compliance Complexity
- No-STP wastewater scenario
Documents and licences to gather
Collect what you already have as PDFs or clear phone photos. Anything you do not have yet stays on your list as a gap; it does not block setup.
| Document | Needed |
|---|---|
| ☐ BMW SPCB/PCC authorization certificate | Always |
| ☐ CBWTF written contract + SPCB authorization copy | Always |
| ☐ BMW Coordinator appointment letter + training certificate | Always |
| ☐ Mercury thermometer/sphygmomanometer phase-out plan | Always |
| ☐ Dental amalgam separator installation certificate | Always |
| ☐ CPCB-authorized mercury recycler authorization copy | Always |
| ☐ On-site BMW incinerator SPCB CTO | Always |
| ☐ ETP/STP SPCB Consent to Operate (each ETP) | Always |
| ☐ Clinical Establishment Authority registration cert | If Clinical Establishment Registration applies |
| ☐ Waste management plan (submission to state authority) | If Clinical Establishment Registration applies |
| ☐ Fire Safety NOC | Always |
| ☐ PESO/District/Fire approval for oxygen/LPG/pressure vessel storage | Always |
| ☐ CPCB BWG portal registration | Always |
| ☐ EBWGR certificates (dry, sanitary and special-care waste; wet waste if not processed on site) | Always |
| ☐ Electrical and electronic equipment (EEE) asset register | Always |
| ☐ CPCB-registered e-waste recycler authorization copy | Always |
| ☐ DG exhaust stack height compliance certificate (each DG set) | Always |
| ☐ CGWA NOC or exemption certificate | If CGWA Groundwater Rules applies |
| ☐ Rainwater harvesting system installation certificate (each rainwater pit) | If CGWA Groundwater Rules / Rainwater harvesting applies |
| ☐ Battery asset register (UPS/inverter/solar systems) | If Battery Waste Management Rules 2022 applies |
| ☐ CPCB-authorized battery recycler authorization copy | If Battery Waste Management Rules 2022 applies |
| ☐ HVAC refrigerant inventory register | If ODS Rules 2000 applies |
| ☐ HVAC technician training/certification copy | If ODS Rules 2000 applies |
| ☐ R-22 phase-out plan document | If ODS Rules 2000 applies |
| ☐ FSSAI food business license (Registration/State/Central) | If FSSAI Act 2006 (canteen) applies |
| ☐ SPCB HWM authorization | Always |
| ☐ SPCB Consent to Operate for DG (state-conditional) | Always |
| ☐ Compliant carry-bag procurement record | Always |
| ☐ PESO petroleum storage license | If PETROLEUM PESO applies |
| ☐ C&D Waste Management Plan | If C&D Waste Management Rules 2025 applies |
| ☐ ULB approval/intimation for large C&D projects | If C&D Waste Management Rules 2025 applies |
| ☐ Laboratory chemical inventory register | If Lab Chemical Storage & Disposal applies |
| ☐ NDPS/State Drug Controller authorization for controlled substance dispensing | If Narcotic & Psychotropic Drug Controls applies |
| ☐ NDPS record retention compliance (2-year retention policy) | If Narcotic & Psychotropic Drug Controls applies |
| ☐ Shops & Establishments Act registration | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | If POSH Internal Complaints Committee applies |
| ☐ AERB Licence for Operation (e-LORA) + Radiation Safety Officer designation | If AERB X-ray License applies |
| ☐ PC&PNDT Act registration certificate for ultrasound / prenatal diagnostic equipment | If PNDT Registration applies |
| ☐ STP Consent to Operate from SPCB (each STP) | Always |
| ☐ Lift licence / registration (each lift) | If Lifts & escalators applies |
| ☐ Lift maintenance contract (AMC) | If Lifts & escalators applies |
| ☐ Lift third-party insurance | If Lifts & escalators applies |
| ☐ Electrical installation inspection / self-certification | Always |
| ☐ Electrical Safety Officer appointment | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Always |
| ☐ Boiler registration and certificate to use | If Steam boilers applies |
| ☐ Municipal trade / health trade licence | Always |
| ☐ Occupancy / completion certificate | Always |
| ☐ Structural stability certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Always |
| ☐ Security agency licence (PSARA) | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Always |
| ☐ Personal data breach response plan | Always |
| ☐ EIA Environment Clearance conditions document | If Environmental Clearance (EIA) applies |
| ☐ Electrical Inspector approval of the rooftop solar plant | Always |
| ☐ Self-certification of the rooftop solar plant | Always |
| ☐ Net-metering / grid connection agreement with the discom | Always |
| ☐ EVSE electrical commissioning certificate (BIS/CEA/DISCOM) | If EV Charging Safety applies |
| ☐ PESO storage licence for the LPG cylinder bank (above 100 kg) | Always |
| ☐ Piped natural gas (PNG) installation third-party safety certificate | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Always |
| ☐ Pest-control operator's licence (Insecticides Rules 1971) | If FSSAI Act 2006 (canteen) applies |
4. Setup evidence: your first-weeks checklist
Setup evidence is the one-time proof of what is on your site: a photo of each bin, the STP nameplate, a copy of each licence. After setup each item appears as a job under Setup Evidence. Photo items for equipment start with a scan of that item's QR sticker, so stick the stickers on first (see Setup evidence and QR stickers).
Compliance officer
| Item | Evidence | Needed |
|---|---|---|
| ☐ BMW SPCB/PCC authorization certificate | Certificate | Always |
| ☐ Mercury thermometer/sphygmomanometer phase-out plan | Document | Always |
| ☐ On-site BMW incinerator SPCB CTO | Certificate | Always |
| ☐ ETP/STP SPCB Consent to Operate (each ETP) | Certificate | Always |
| ☐ Clinical Establishment Authority registration cert | Certificate | If Clinical Establishment Registration applies |
| ☐ Waste management plan (submission to state authority) | Document | If Clinical Establishment Registration applies |
| ☐ Fire Safety NOC | Certificate | Always |
| ☐ PESO/District/Fire approval for oxygen/LPG/pressure vessel storage | Certificate | Always |
| ☐ CPCB BWG portal registration | Certificate | Always |
| ☐ EBWGR certificates (dry, sanitary and special-care waste; wet waste if not processed on site) | Certificate | Always |
| ☐ CPCB-registered e-waste recycler authorization copy | Certificate | Always |
| ☐ DG exhaust stack height compliance certificate (each DG set) | Document | Always |
| ☐ CGWA NOC or exemption certificate | Certificate | If CGWA Groundwater Rules applies |
| ☐ CPCB-authorized battery recycler authorization copy | Certificate | If Battery Waste Management Rules 2022 applies |
| ☐ R-22 phase-out plan document | Document | If ODS Rules 2000 applies |
| ☐ FSSAI food business license (Registration/State/Central) | Certificate | If FSSAI Act 2006 (canteen) applies |
| ☐ SPCB HWM authorization | Certificate | Always |
| ☐ SPCB Consent to Operate for DG (state-conditional) | Certificate | Always |
| ☐ PESO petroleum storage license | Certificate | If PETROLEUM PESO applies |
| ☐ ULB approval/intimation for large C&D projects | Document | If C&D Waste Management Rules 2025 applies |
| ☐ Shops & Establishments Act registration | Certificate | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | Document | If POSH Internal Complaints Committee applies |
| ☐ AERB Licence for Operation (e-LORA) + Radiation Safety Officer designation | Certificate | If AERB X-ray License applies |
| ☐ PC&PNDT Act registration certificate for ultrasound / prenatal diagnostic equipment | Certificate | If PNDT Registration applies |
| ☐ STP Consent to Operate from SPCB (each STP) | Certificate | Always |
| ☐ EIA Environment Clearance conditions document | Document | If Environmental Clearance (EIA) applies |
| ☐ Electrical Inspector approval of the rooftop solar plant | Document | Always |
| ☐ Self-certification of the rooftop solar plant | Document | Always |
| ☐ Net-metering / grid connection agreement with the discom | Document | Always |
| ☐ EVSE electrical commissioning certificate (BIS/CEA/DISCOM) | Certificate | If EV Charging Safety applies |
| ☐ PESO storage licence for the LPG cylinder bank (above 100 kg) | Certificate | Always |
| ☐ Piped natural gas (PNG) installation third-party safety certificate | Certificate | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Document | Always |
| ☐ Pest-control operator's licence (Insecticides Rules 1971) | Certificate | If FSSAI Act 2006 (canteen) applies |
Housekeeping / floor staff
| Item | Evidence | Needed |
|---|---|---|
| ☐ BMW color-coded bin setup photo (each ward) | Photo | Always |
| ☐ Mercury spill response kit availability photo | Photo | Always |
Bio-medical waste coordinator
| Item | Evidence | Needed |
|---|---|---|
| ☐ CBWTF written contract + SPCB authorization copy | Document | Always |
| ☐ BMW Coordinator appointment letter + training certificate | Document | Always |
| ☐ Dedicated BMW storage area photo (labeled, refrigerated if required) | Photo | Always |
| ☐ Dental amalgam separator installation certificate | Certificate | Always |
| ☐ CPCB-authorized mercury recycler authorization copy | Certificate | Always |
| ☐ NDPS/State Drug Controller authorization for controlled substance dispensing | Certificate | If Narcotic & Psychotropic Drug Controls applies |
| ☐ NDPS record retention compliance (2-year retention policy) | Document | If Narcotic & Psychotropic Drug Controls applies |
| ☐ Electrical danger notices and shock-treatment chart | Photo | Always |
Manager
| Item | Evidence | Needed |
|---|---|---|
| ☐ Bin overview photo (position, label & lid) — per bin (each bin) | Photo | Always |
| ☐ Multilingual segregation signage photo | Photo | Always |
| ☐ Electrical and electronic equipment (EEE) asset register | Document | Always |
| ☐ DG acoustic enclosure installation photo (each DG set) | Photo | Always |
| ☐ Rainwater harvesting system installation certificate (each rainwater pit) | Document | If CGWA Groundwater Rules / Rainwater harvesting applies |
| ☐ Battery asset register (UPS/inverter/solar systems) | Document | If Battery Waste Management Rules 2022 applies |
| ☐ HVAC refrigerant inventory register | Document | If ODS Rules 2000 applies |
| ☐ HVAC technician training/certification copy | Document | If ODS Rules 2000 applies |
| ☐ Compliant carry-bag procurement record | Document | Always |
| ☐ Secondary containment (bunding) photo | Photo | If PETROLEUM PESO applies |
| ☐ C&D Waste Management Plan | Document | If C&D Waste Management Rules 2025 applies |
| ☐ Composting unit full overview (each compost unit) | Photo | Always |
| ☐ Diesel generator (DG) set — full installation overview (each DG set) | Photo | Always |
| ☐ STP full installation overview (each STP) | Photo | Always |
| ☐ Consent-to-Operate document displayed near STP (each STP) | Photo | Always |
| ☐ Lift / escalator nameplate photo (each lift) | Photo | If Lifts & escalators applies |
| ☐ Lift licence / registration (each lift) | Certificate | If Lifts & escalators applies |
| ☐ Lift maintenance contract (AMC) | Certificate | If Lifts & escalators applies |
| ☐ Lift third-party insurance | Certificate | If Lifts & escalators applies |
| ☐ Electrical installation inspection / self-certification | Certificate | Always |
| ☐ Electrical Safety Officer appointment | Document | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Document | Always |
| ☐ Boiler registration and certificate to use | Certificate | If Steam boilers applies |
| ☐ Municipal trade / health trade licence | Certificate | Always |
| ☐ Occupancy / completion certificate | Certificate | Always |
| ☐ Structural stability certificate | Certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Certificate | Always |
| ☐ Security agency licence (PSARA) | Certificate | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Document | Always |
| ☐ Named contact for personal-data grievances | Declaration | Always |
| ☐ Personal data breach response plan | Document | Always |
Lab / technical staff
| Item | Evidence | Needed |
|---|---|---|
| ☐ Laboratory chemical inventory register | Document | If Lab Chemical Storage & Disposal applies |
Operations supervisor
| Item | Evidence | Needed |
|---|---|---|
| ☐ Four-stream segregation signage and bin infrastructure photo | Photo | Always |
| ☐ Composting unit capacity label (each compost unit) | Photo | Always |
| ☐ Compost output storage area (each compost unit) | Photo | Always |
| ☐ Diesel generator (DG) capacity nameplate (each DG set) | Photo | Always |
| ☐ STP capacity nameplate or equipment label (each STP) | Photo | Always |
| ☐ STP inlet connection from building drainage (each STP) | Photo | Always |
| ☐ STP outlet pipe destination connection (each STP) | Photo | Always |
| ☐ STP sludge disposal / drying area (each STP) | Photo | Always |
5. Your recurring jobs
These are created automatically once setup is done and come back on their own schedule. Each shows on the phone of the person it is assigned to. The "Usually done by" column is the default; the manager can reassign any job (see Manager guide).
Every day
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| BMW daily generation log by enabled category | Nurse / ward in-charge | Readings | Always |
| BMW 48-hour on-site storage compliance check | Bio-medical waste coordinator | Checklist | Always |
| Liquid BMW / lab waste disinfection log | Lab / technical staff | Readings | Always |
| NDPS controlled substance register daily entry | Pharmacy in-charge | Readings | If Narcotic & Psychotropic Drug Controls applies |
| Incinerator daily chamber temperature log | Housekeeping / floor staff | Readings | Always |
| Medical gas pipeline / oxygen manifold daily safety check | Housekeeping / floor staff | Checklist | Always |
| Daily organic waste processing log (Option A) | Housekeeping / floor staff | Readings | Always |
| Cold chain temperature log | Housekeeping / floor staff | Readings | If FSSAI Act 2006 (canteen) applies |
| Daily waste log by stream (weigh on collection days) | Housekeeping / floor staff | Readings | Always |
| Daily C&D waste volume log by category | Housekeeping / floor staff | Readings | If C&D Waste Management Rules 2025 applies |
| Daily borewell pump run log (each borewell) | Housekeeping / floor staff | Readings | If CGWA Groundwater Rules applies |
| BMW ward bag collection round (per ward, colour-coded count + photo) (each ward) | Housekeeping / floor staff | Readings | Always |
| BMW central storage room daily check (stock by colour, temperature) | Housekeeping / floor staff | Photo | Always |
| Daily garden/leaf waste composting or disposal log | Housekeeping / floor staff | Readings | Always |
Every week
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Weekly segregation spot check (each floor) | Operations supervisor | Photo | Always |
| Weekly dry recyclable sale / handover to authorized buyer | Compliance officer | Readings | If Dry Recyclable Sale to Authorized Buyer applies |
| On-site C&D waste segregation zone photo (4-category) | Housekeeping / floor staff | Photo | If C&D Waste Management Rules 2025 applies |
| No unauthorized C&D dumping declaration | Operations supervisor | Declaration | If C&D Waste Management Rules 2025 applies |
| Weekly groundwater abstraction log (per borewell) (each borewell) | Housekeeping / floor staff | Readings | If CGWA Groundwater Rules applies |
Every month
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Monthly BMW never in general waste check | Bio-medical waste coordinator | Checklist | Always |
| Spent lab acid/alkali neutralization and disposal log | Operations supervisor | Document | Always |
| Monthly no-mercury-to-drain declaration | Bio-medical waste coordinator | Declaration | Always |
| Monthly ETP performance log (each ETP) | Housekeeping / floor staff | Readings | Always |
| Monthly ETP effluent quality test (each STP) | Operations supervisor | Document | Always |
| ETP sludge disposal log/receipt (each ETP) | Operations supervisor | Document | Always |
| Dialysis unit brine/waste log | Housekeeping / floor staff | Readings | Always |
| Fire system maintenance | Operations supervisor | Document | Always |
| Monthly no-open-burning declaration | Operations supervisor | Declaration | Always |
| Monthly check — no e-waste in general waste bins | Housekeeping / floor staff | Checklist | Always |
| No effluent to groundwater declaration | Operations supervisor | Declaration | Always |
| Monthly groundwater level monitoring (each borewell) | Housekeeping / floor staff | Readings | If CGWA Groundwater Rules applies |
| Monthly check — no batteries in general waste | Housekeeping / floor staff | Checklist | If Battery Waste Management Rules 2022 applies |
| FSSAI Schedule 4 monthly hygiene inspection | Operations supervisor | Checklist | If FSSAI Act 2006 (canteen) applies |
| Professional pest control treatment record | Operations supervisor | Document | If FSSAI Act 2006 (canteen) applies |
| UCO handover to FSSAI-registered UCO aggregator | Housekeeping / floor staff | Document | If FSSAI Act 2006 (canteen) / UCO (Used Cooking Oil) Handover to Authorised RUCO Aggregator applies |
| HWM storage inspection (≤90 days, no mixing) | Lab / technical staff | Photo | Always |
| Kitchen grease trap monthly cleaning (each grease trap) | Operations supervisor | Document | If FSSAI Act 2006 (canteen) applies |
| STP sludge disposal log | Housekeeping / floor staff | Document | Always |
| Monthly single-use plastic ban audit | Operations supervisor | Checklist | Always |
| Plastic waste segregation log (dry stream + MLP tracking) | Housekeeping / floor staff | Readings | Always |
| Plastic waste dispatch to CPCB-authorized recycler | Operations supervisor | Document | Always |
| Monthly lab chemical storage safety check | Lab / technical staff | Checklist | If Lab Chemical Storage & Disposal applies |
| Sanitary waste stream handover log (SWM 2026) | Housekeeping / floor staff | Document | Always |
| Special-care waste stream handover log (SWM 2026) | Housekeeping / floor staff | Document | Always |
| Monthly rainwater harvesting structure maintenance log (each rainwater pit) | Operations supervisor | Document | If CGWA Groundwater Rules / Rainwater harvesting applies |
| PNDT Form F declaration log (per-procedure declarations, tracked monthly) | Compliance officer | Document | If PNDT Registration applies |
| BMW manifest (Form-2) monthly submission evidence | Bio-medical waste coordinator | Document | Always |
| Septic tank / cesspool desludging log (each septic tank) | Housekeeping / floor staff | Document | Always |
| Monthly lift maintenance visit (each lift) | Bio-medical waste coordinator | Checklist | If Lifts & escalators applies |
| Monthly first-aid box check | Bio-medical waste coordinator | Checklist | Always |
| Used engine oil handover to a registered collection agent / recycler | Operations supervisor | Readings | Always |
| Cooling tower blowdown water quality and disposal log | Operations supervisor | Document | Always |
Every quarter
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Quarterly fire escape readiness check (hospital-specific: non-ambulatory evacuation) | Operations supervisor | Photo | Always |
| Fire drill and staff evacuation training | Operations supervisor | Document | Always |
| Periodic e-waste handover log to authorised recycler | Housekeeping / floor staff | Document | If Periodic E-Waste Handover Log to Authorised Recycler applies |
| Lab waste minimization SOP check | Lab / technical staff | Checklist | If Lab Chemical Storage & Disposal applies |
| Personnel TLD (thermoluminescent dosimeter) badge monitoring report | Compliance officer | Document | If AERB X-ray License applies |
| Quarterly lift test by a registered person (each lift) | Bio-medical waste coordinator | Document | If Lifts & escalators applies |
| Lift rescue device, alarm and intercom check (each lift) | Bio-medical waste coordinator | Checklist | If Lifts & escalators applies |
| Quarterly EV charging bay electrical safety inspection | Operations supervisor | Checklist | If EV Charging Safety applies |
| Quarterly LPG/CNG gas installation safety check | Operations supervisor | Document | Always |
Every six months
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| BMW segregation and handling staff training | Bio-medical waste coordinator | Document | Always |
| 6-monthly certified fire system inspection (IS 2190) | Compliance officer | Document | Always |
| Six-monthly lift test by an authorised person (each lift) | Bio-medical waste coordinator | Document | If Lifts & escalators applies |
| Lift rescue mock drill | Bio-medical waste coordinator | Document | If Lifts & escalators applies |
| 6-monthly EC compliance report (if EC granted) | Compliance officer | Document | If Environmental Clearance (EIA) applies |
| Half-yearly drinking water quality test (IS 10500) | Operations supervisor | Document | Always |
Every year
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Annual mercury-containing device inventory | Compliance officer | Document | Always |
| Annual incinerator stack emission test | Compliance officer | Document | Always |
| Annual waste generation report to State Health Authority | Compliance officer | Document | If Clinical Establishment Registration applies |
| Annual DG stack emission test (SPM/SO₂/NOₓ) (each DG set) | Operations supervisor | Document | Always |
| Annual noise level test at property boundary | Operations supervisor | Document | Always |
| Annual pre-monsoon groundwater quality test (each borewell) | Operations supervisor | Document | If CGWA Groundwater Rules applies |
| Food handling staff annual medical fitness certificates | Manager | Document | If FSSAI Act 2006 (canteen) applies |
| Green/recycled-content procurement record | Manager | Declaration | Always |
| Annual HSD tank integrity inspection | Manager | Document | If PETROLEUM PESO applies |
| Fuel storage area fire safety check | Operations supervisor | Checklist | If PETROLEUM PESO applies |
| Outsourced caterer / food vendor FSSAI licence audit | Compliance officer | Document | If FSSAI Act 2006 (canteen) applies |
| Annual audit that the outsourced laundry vendor holds valid authorisation | Compliance officer | Document | If Healthcare Linen Handling applies |
| Annual fire system service / hydro-test (IS 2190) | Compliance officer | Document | Always |
| Annual refrigerant top-up review and leak audit | Compliance officer | Document | If ODS Rules 2000 applies |
| POSH annual report to District Officer | Compliance officer | Document | If POSH Internal Complaints Committee applies |
| AERB-authorized X-ray equipment QA test (minimum once every 2 years) | Compliance officer | Document | If AERB X-ray License applies |
| 2-year STP installation plan / approval (no on-site STP) | Compliance officer | Document | Always |
| Annual lift safety certificate / inspection report | Bio-medical waste coordinator | Document | If Lifts & escalators applies |
| Annual earth resistance test | Bio-medical waste coordinator | Document | Always |
| Electrical Safety Officer annual inspection and test report | Bio-medical waste coordinator | Document | Always |
| Annual review and erasure of personal data no longer needed | Bio-medical waste coordinator | Checklist | Always |
| Hepatitis B and tetanus immunisation of staff handling bio-medical waste | Operations supervisor | Checklist | Always |
| Health check-up of staff handling bio-medical waste | Operations supervisor | Document | Always |
| Annual boiler stack emission test | Operations supervisor | Document | If Steam boilers applies |
| Annual crèche facility review | Compliance officer | Checklist | Always |
6. Things you log when they happen
These have no fixed date. Log them in the app on the day they happen, so the record is made at the time and not rebuilt later.
| What | When | Usually logged by | Needed |
|---|---|---|---|
| CBWTF collection receipt (quantity per category) | Each time it happens | Operations supervisor | Always |
| BMW bag barcode scan at generation and dispatch | Each time it happens | Operations supervisor | Always |
| Deep burial cell use log (only if CBWTF > 5 km) | Each time it happens | Housekeeping / floor staff | Always |
| Amalgam separator sludge disposal to mercury recycler | Each time it happens | Bio-medical waste coordinator | Always |
| Extracted teeth with amalgam fillings — mercury recycler receipt | Each time it happens | Bio-medical waste coordinator | Always |
| Expired/recalled non-cytotoxic medicine disposal log | Each time it happens | Pharmacy in-charge | If Narcotic & Psychotropic Drug Controls applies |
| NDPS witnessed destruction (Narcotics Inspector) | Each time it happens | Pharmacy in-charge | If Narcotic & Psychotropic Drug Controls applies |
| Medical equipment decontamination before e-waste handover | Each time it happens | Housekeeping / floor staff | Always |
| E-waste handover receipt from registered producer/refurbisher/recycler | Each time it happens | Operations supervisor | Always |
| Certificate of destruction / processing certificate (where provided) | Each time it happens | Operations supervisor | Always |
| BS-VI ULSD fuel purchase invoice | Each time it happens | Housekeeping / floor staff | Always |
| DG run log entry (per operation) (each DG set) | Each time it happens | Housekeeping / floor staff | Always |
| Spent battery handover receipt / take-back confirmation | Each time it happens | Operations supervisor | If Battery Waste Management Rules 2022 applies |
| EPR take-back confirmation from vendor at battery replacement | Each time it happens | Operations supervisor | If Battery Waste Management Rules 2022 applies |
| HVAC service log entry (per service event) | Each time it happens | Housekeeping / floor staff | If ODS Rules 2000 applies |
| Refrigerant recovery certificate at decommissioning | Each time it happens | Manager | If ODS Rules 2000 applies |
| HWM Form 10 dispatch manifest (per hazardous dispatch) | Each time it happens | Lab / technical staff | Always |
| Adhoc e-waste handover to authorised recycler (single event) | Each time it happens | Housekeeping / floor staff | If Periodic E-Waste Handover Log to Authorised Recycler applies |
| Common area event PA/loudspeaker compliance declaration | Each time it happens | Operations supervisor | Always |
| ULB vehicle handover receipt | Each time it happens | Housekeeping / floor staff | Always |
| C&D waste dispatch to authorized processor receipt | Each time it happens | Operations supervisor | If C&D Waste Management Rules 2025 applies |
| Hospital/clinical linen wash log (per batch: temp, disinfection, infection-control SOP compliance) | Each time it happens | Nurse / ward in-charge | If Healthcare Linen Handling applies |
| Hazardous lab chemical waste disposal to licensed hauler | Each time it happens | Lab / technical staff | If Lab Chemical Storage & Disposal applies |
| CBWTF pickup / disposal trip evidence (vehicle photo + manifest + weight) | Each time it happens | Bio-medical waste coordinator | Always |
| Sharps container exchange / destroyer log (sealed container photo + weight) | Each time it happens | Housekeeping / floor staff | Always |
| Autoclave cycle log (temperature, pressure, duration, result) | Each time it happens | Lab / technical staff | Always |
| Faecal sludge transport manifest / FSTP receipt (each septic tank) | Each time it happens | Operations supervisor | Always |
| Lift accident report to the inspector | Each time it happens | Bio-medical waste coordinator | If Lifts & escalators applies |
| Electrical accident intimation | Each time it happens | Bio-medical waste coordinator | Always |
| Boiler accident report | Each time it happens | Bio-medical waste coordinator | If Steam boilers applies |
| Workplace accident / dangerous occurrence notice | Each time it happens | Bio-medical waste coordinator | Always |
| Personal data breach intimation | Each time it happens | Manager | Always |
| Bio-medical waste accident report (Form I) | Each time it happens | Compliance officer | Always |
| End-of-life solar panels handed only to a registered recycler or the producer | Each time it happens | Compliance officer | Always |
7. Licence renewals
Enter the expiry date of each licence when you upload it. The app then creates the renewal job ahead of the expiry, so nobody has to remember the date.
| Renewal | Owner | Needed |
|---|---|---|
| BMW authorisation renewal task | Compliance officer | Always |
| Incinerator CTO renewal task | Compliance officer | Always |
| ETP CTO renewal task | Compliance officer | Always |
| CGWA NOC renewal task | Compliance officer | If CGWA Groundwater Rules applies |
| FSSAI licence renewal task (pre-expiry) | Compliance officer | If FSSAI Act 2006 (canteen) applies |
| HWM authorisation renewal task | Compliance officer | Always |
| Fire NOC renewal task | Compliance officer | Always |
| SPCB DG set CTO renewal task | Compliance officer | Always |
| PESO licence renewal task | Compliance officer | If PETROLEUM PESO applies |
| Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates) | Compliance officer | Always |
| AERB Licence for Operation renewal task | Compliance officer | If AERB X-ray License applies |
| Clinical Establishment registration renewal task (permanent registration, 5-year validity) | Compliance officer | If Clinical Establishment Registration applies |
| STP Consent-to-Operate (CTO) renewal | Compliance officer | Always |
| Lift licence / registration — renewal | Manager | If Lifts & escalators applies |
| Lift maintenance contract (AMC) — renewal | Manager | If Lifts & escalators applies |
| Lift third-party insurance — renewal | Manager | If Lifts & escalators applies |
| Electrical installation inspection / self-certification — renewal | Manager | Always |
| Boiler registration and certificate to use — renewal | Manager | If Steam boilers applies |
| Municipal trade / health trade licence — renewal | Manager | Always |
| Structural stability certificate — renewal | Manager | Always |
| Contractor labour licences (50 or more contract workers) — renewal | Manager | Always |
| Security agency licence (PSARA) — renewal | Manager | Always |
| LPG approval renewal task | Compliance officer | Always |
| Piped natural gas (PNG) installation third-party safety certificate — renewal | Compliance officer | Always |
| Pest-control operator's licence (Insecticides Rules 1971) — renewal | Compliance officer | If FSSAI Act 2006 (canteen) applies |
8. Your filing calendar
Filings are statutory returns you submit to a regulator. The app reminds the owner ahead of each due date and collects the figures from the jobs your team has done through the year, so the return is built from real records.
| Filing | Due | Where | Rule | Needed |
|---|---|---|---|---|
| BMW Form IV Annual Return | 30 June every year | – | Bio-Medical Waste (BMW) | Always |
| SWM Annual Return | 30 June every year | – | SWM Rules 2026 | Always |
| HWM Form 4 Annual Return | 30 June every year | – | Hazardous Waste Management Rules 2016 | Always |
| CGWA Groundwater Abstraction & Compliance Data Submission | 10th of every month | CGWA Bhu-Neer portal (cgwa-bhuneer.mowr.gov.in) | CGWA Groundwater Rules | If the rule applies |
| DG Stack Emission Report Submission to SPCB | 30 June every year | State SPCB portal | Air Act 1981 (DG + Incinerator) | Always |
| FSSAI Annual Fee + FSCR Filing | 31 March every year | FoSCoS | FSSAI Act 2006 (canteen) | If the rule applies |
| Environmental Statement (Form V) | 30 September every year | State SPCB portal | Environmental Statement (Form V) | Always |
9. The rules behind all this
Applies to every site of this type
| Rule | What it asks of you |
|---|---|
| Bio-Medical Waste (BMW) | Any sharps, blood-soiled material, or other biomedical waste generated on-site must be colour-coded per Schedule I, handed over to an authorized Common Bio-Medical Waste Treatment Facility (CBWTF), and tracked with SPCB authorization. |
| SWM Rules 2026 | |
| Hazardous Waste Management Rules 2016 | |
| Mercury Phase-Out | If this facility uses mercury-containing equipment (thermometers, manometers, dental amalgam), it needs a phase-out plan, spill-kit readiness, and authorized-recycler handover for mercury waste — tracked separately from routine hazardous-waste disposal. |
| E-Waste Management Rules 2022 | |
| Air Act 1981 (DG + Incinerator) | |
| Effluent Treatment Plant (ETP) | If this facility operates its own Effluent Treatment Plant for lab or process wastewater, it needs SPCB Consent to Operate, regular effluent-quality testing, and proper sludge disposal — a separate obligation from any domestic-sewage STP on the same premises. |
| Noise Pollution Rules 2000 | |
| Plastic Waste Management Rules, 2016 (as amended) |
Depends on what is on your site
| Rule | What it asks of you |
|---|---|
| Narcotic & Psychotropic Drug Controls | Possessing, storing, or dispensing narcotic or psychotropic substances requires a State Drug Controller licence and a mandatory stock register — this is separate from general drug-sale licensing. |
| CGWA Groundwater Rules | |
| Battery Waste Management Rules 2022 | |
| ODS Rules 2000 | |
| FSSAI Act 2006 (canteen) | |
| Clinical Establishment Registration | Every clinical establishment must be registered with the applicable state or central registering authority before operating — which specific law applies depends on the state it is located in. |
| Dry Recyclable Sale to Authorized Buyer | |
| UCO (Used Cooking Oil) Handover to Authorised RUCO Aggregator | |
| Periodic E-Waste Handover Log to Authorised Recycler | |
| PETROLEUM PESO | |
| C&D Waste Management Rules 2025 | |
| Healthcare Linen Handling | If this hospital runs its own in-house laundry for patient linen, infected and non-infected linen need separate handling with documented wash logs; if laundry is outsourced instead, the hospital must verify the vendor holds valid authorisation for handling healthcare linen. Visibly soiled linen is biomedical waste either way, not regular laundry. |
| Lab Chemical Storage & Disposal | Hazardous chemicals used in an in-house lab (reagents, fixatives, stains, solvents) need segregated, labelled storage, and expired stock must go to a licensed hazardous-waste handler, not general disposal. |
| POSH Internal Complaints Committee | Any workplace with 10 or more employees must proactively constitute an Internal Complaints Committee, including an external member, at every branch or office location — waiting until a complaint arises is itself a violation. |
| AERB X-ray License | Any facility operating diagnostic X-ray equipment needs an AERB Licence for Operation via the e-LORA system, a designated Radiation Safety Officer, and periodic equipment QA testing by an AERB-authorized agency — operating without this licence is a statutory violation, not just a best practice. |
| PNDT Registration | Any facility with an ultrasound machine — not just dedicated radiology or obstetric centres — must register under the PC&PNDT Act and file Form F for every procedure; this is one of the most strictly enforced healthcare statutes in India given its link to sex-selection prevention. |
| Lifts & escalators | A lift runs on a licence and a maintenance contract that both expire. Where the state has a lift Act you get its statutory tests and filings; everywhere you get monthly maintenance, rescue-device checks and an accident log, because the owner answers for a defect that was known and not fixed. |
| Steam boilers | Steam boilers for laundry, kitchens or sterilisation are pressure vessels that must be inspected every year — an expired certificate means the boiler may not legally be fired. |
| Environmental Clearance (EIA) | Projects near sensitive ecosystems or within 10km of a protected area need prior Environmental Clearance before construction begins. |
| Rainwater harvesting | Where the state binds existing buildings, a missing or non-working structure is a standing violation and can raise the water bill; elsewhere it is the approval-time condition most often left unmaintained. |
| EV Charging Safety | Chargers in shared parking need a commissioning certificate and periodic electrical safety inspection, earthing checks and load management. |
Recommended good practice
| Rule | What it asks of you |
|---|---|
| Fire Safety / NBC / Medical Gas Safety | |
| Shops & Establishments Registration | Nearly every commercial or institutional premises operating in India needs Shops & Establishments registration from the state labour department or municipal corporation — this is separate from any sector-specific licence and applies regardless of business type. |
| Electrical safety | Every premises has an electrical installation that needs a current inspection or self-certification. Most fires in buildings start electrically, and a lapsed inspection is the first thing an insurer or investigator asks for. |
| Trade licence | Hotels, restaurants, hospitals, shops and most commercial premises need a trade licence from the local body, and it is often a prerequisite for other licences and utility connections. |
| Occupancy & structure | The occupancy certificate is the document other licences ask for; in Maharashtra and Gujarat an older building also needs a current structural stability certificate. |
| Site labour duties | These are the labour duties that show up on site — a stocked first-aid box, an accident notice, and proof that the agencies supplying your housekeeping and security staff are licensed. Wages, provident fund and ESI stay with payroll. |
| Personal data protection | Resident, visitor, guest, patient, student and staff records — and CCTV — are personal data. The core duties start on 13 May 2027; these tasks get the notice, breach plan and grievance contact in place before then. |
| Environmental Statement (Form V) | If your premises runs under an SPCB consent to operate (for an STP, ETP, DG set or boiler) or a hazardous-waste authorisation, you owe the Board a yearly environmental statement — water and raw-material use, pollutants discharged, hazardous and solid waste generated, and measures taken. It is easy to miss because no renewal prompts it. |
This guide explains how the app helps you keep records. It is not legal advice; your regulator's notification is the final word.
10. Job sheets for each person
Print the section for each person and hand it over with their login. It lists only the jobs that are usually theirs; their role guide explains how to do any job in the app.
Manager
Every year
- Food handling staff annual medical fitness certificates (only if FSSAI Act 2006 (canteen) applies)
- Green/recycled-content procurement record
- Annual HSD tank integrity inspection (only if PETROLEUM PESO applies)
- Environmental Statement (Form V) to the SPCB (30 September)
Each time it happens
- Refrigerant recovery certificate at decommissioning (only if ODS Rules 2000 applies)
- Personal data breach intimation
Before the licence expires
- Lift licence / registration — renewal (each lift) (only if Lifts & escalators applies)
- Lift maintenance contract (AMC) — renewal (only if Lifts & escalators applies)
- Lift third-party insurance — renewal (only if Lifts & escalators applies)
- Electrical installation inspection / self-certification — renewal
- Boiler registration and certificate to use — renewal (only if Steam boilers applies)
- Municipal trade / health trade licence — renewal
- Structural stability certificate — renewal
- Contractor labour licences (50 or more contract workers) — renewal
- Security agency licence (PSARA) — renewal
How to do these in the app: Manager guide.
Compliance officer (Manager access)
Every week
- Weekly dry recyclable sale / handover to authorized buyer (only if Dry Recyclable Sale to Authorized Buyer applies)
Every month
- CGWA abstraction and compliance data submission (only if CGWA Groundwater Rules applies)
- PNDT Form F declaration log (per-procedure declarations, tracked monthly) (only if PNDT Registration applies)
Every quarter
- Personnel TLD (thermoluminescent dosimeter) badge monitoring report (only if AERB X-ray License applies)
Every six months
- 6-monthly certified fire system inspection (IS 2190)
- 6-monthly EC compliance report (if EC granted) (only if Environmental Clearance (EIA) applies)
Every year
- BMW Annual Return Form IV (June 30)
- Annual mercury-containing device inventory
- Annual incinerator stack emission test
- Annual waste generation report to State Health Authority (only if Clinical Establishment Registration applies)
- Annual SWM return filing
- HWM Form 4 annual return (June 30)
- Stack emission test report submission to SPCB
- Outsourced caterer / food vendor FSSAI licence audit (only if FSSAI Act 2006 (canteen) applies)
- Annual audit that the outsourced laundry vendor holds valid authorisation (only if Healthcare Linen Handling applies)
- Annual fire system service / hydro-test (IS 2190)
- Annual refrigerant top-up review and leak audit (only if ODS Rules 2000 applies)
- POSH annual report to District Officer (only if POSH Internal Complaints Committee applies)
- AERB-authorized X-ray equipment QA test (minimum once every 2 years) (only if AERB X-ray License applies)
- 2-year STP installation plan / approval (no on-site STP)
- Annual crèche facility review
Each time it happens
- Bio-medical waste accident report (Form I)
- End-of-life solar panels handed only to a registered recycler or the producer
Before the licence expires
- BMW authorisation renewal task
- CGWA NOC renewal task (only if CGWA Groundwater Rules applies)
- FSSAI licence renewal task (pre-expiry) (only if FSSAI Act 2006 (canteen) applies)
- HWM authorisation renewal task
- Fire NOC renewal task
- PESO licence renewal task (only if PETROLEUM PESO applies)
- Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates)
- AERB Licence for Operation renewal task (only if AERB X-ray License applies)
- Clinical Establishment registration renewal task (permanent registration, 5-year validity) (only if Clinical Establishment Registration applies)
- LPG approval renewal task
- Piped natural gas (PNG) installation third-party safety certificate — renewal
- Pest-control operator's licence (Insecticides Rules 1971) — renewal (only if FSSAI Act 2006 (canteen) applies)
Before the licence expires
- Incinerator CTO renewal task
- ETP CTO renewal task (each ETP)
- SPCB DG set CTO renewal task
- STP Consent-to-Operate (CTO) renewal (each STP)
How to do these in the app: Manager guide.
Bio-medical waste coordinator (Supervisor access)
Every day
- BMW 48-hour on-site storage compliance check
Every month
- Monthly BMW never in general waste check
- Monthly no-mercury-to-drain declaration
- BMW manifest (Form-2) monthly submission evidence
- Monthly lift maintenance visit (each lift) (only if Lifts & escalators applies)
- Monthly first-aid box check
Every quarter
- Quarterly lift test by a registered person (each lift) (only if Lifts & escalators applies)
- Lift rescue device, alarm and intercom check (each lift) (only if Lifts & escalators applies)
Every six months
- BMW segregation and handling staff training
- Six-monthly lift test by an authorised person (each lift) (only if Lifts & escalators applies)
- Lift rescue mock drill (only if Lifts & escalators applies)
Every year
- Annual lift safety certificate / inspection report (only if Lifts & escalators applies)
- Annual earth resistance test
- Electrical Safety Officer annual inspection and test report
- Annual review and erasure of personal data no longer needed
Each time it happens
- Amalgam separator sludge disposal to mercury recycler
- Extracted teeth with amalgam fillings — mercury recycler receipt
- CBWTF pickup / disposal trip evidence (vehicle photo + manifest + weight)
- Lift accident report to the inspector (only if Lifts & escalators applies)
- Electrical accident intimation
- Boiler accident report (only if Steam boilers applies)
- Workplace accident / dangerous occurrence notice
How to do these in the app: Supervisor guide.
Nurse / ward in-charge (Supervisor access)
Every day
- BMW daily generation log by enabled category
Each time it happens
- Hospital/clinical linen wash log (per batch: temp, disinfection, infection-control SOP compliance) (only if Healthcare Linen Handling applies)
How to do these in the app: Supervisor guide.
Pharmacy in-charge (Supervisor access)
Every day
- NDPS controlled substance register daily entry (only if Narcotic & Psychotropic Drug Controls applies)
Each time it happens
- Expired/recalled non-cytotoxic medicine disposal log (only if Narcotic & Psychotropic Drug Controls applies)
- NDPS witnessed destruction (Narcotics Inspector) (only if Narcotic & Psychotropic Drug Controls applies)
How to do these in the app: Supervisor guide.
Lab / technical staff (Worker access)
Every day
- Liquid BMW / lab waste disinfection log
Every month
- HWM storage inspection (≤90 days, no mixing)
- Monthly lab chemical storage safety check (only if Lab Chemical Storage & Disposal applies)
Every quarter
- Lab waste minimization SOP check (only if Lab Chemical Storage & Disposal applies)
Each time it happens
- HWM Form 10 dispatch manifest (per hazardous dispatch)
- Hazardous lab chemical waste disposal to licensed hauler (only if Lab Chemical Storage & Disposal applies)
- Autoclave cycle log (temperature, pressure, duration, result)
How to do these in the app: Worker guide.
Housekeeping / floor staff (Worker access)
Every day
- Incinerator daily chamber temperature log
- Medical gas pipeline / oxygen manifold daily safety check
- Daily organic waste processing log (Option A)
- Cold chain temperature log (only if FSSAI Act 2006 (canteen) applies)
- Daily waste log by stream (weigh on collection days)
- Daily C&D waste volume log by category (only if C&D Waste Management Rules 2025 applies)
- Daily borewell pump run log (each borewell) (only if CGWA Groundwater Rules applies)
- BMW ward bag collection round (per ward, colour-coded count + photo) (each ward)
- BMW central storage room daily check (stock by colour, temperature)
- Daily garden/leaf waste composting or disposal log
Every week
- On-site C&D waste segregation zone photo (4-category) (only if C&D Waste Management Rules 2025 applies)
- Weekly groundwater abstraction log (per borewell) (each borewell) (only if CGWA Groundwater Rules applies)
Every month
- Monthly ETP performance log (each ETP)
- Dialysis unit brine/waste log
- Monthly check — no e-waste in general waste bins
- Monthly groundwater level monitoring (each borewell) (only if CGWA Groundwater Rules applies)
- Monthly check — no batteries in general waste (only if Battery Waste Management Rules 2022 applies)
- UCO handover to FSSAI-registered UCO aggregator (only if FSSAI Act 2006 (canteen) / UCO (Used Cooking Oil) Handover to Authorised RUCO Aggregator applies)
- STP sludge disposal log
- Plastic waste segregation log (dry stream + MLP tracking)
- Sanitary waste stream handover log (SWM 2026)
- Special-care waste stream handover log (SWM 2026)
- Septic tank / cesspool desludging log (each septic tank)
Every quarter
- Periodic e-waste handover log to authorised recycler (only if Periodic E-Waste Handover Log to Authorised Recycler applies)
Each time it happens
- Deep burial cell use log (only if CBWTF > 5 km)
- Medical equipment decontamination before e-waste handover
- BS-VI ULSD fuel purchase invoice
- DG run log entry (per operation) (each DG set)
- HVAC service log entry (per service event) (only if ODS Rules 2000 applies)
- Adhoc e-waste handover to authorised recycler (single event) (only if Periodic E-Waste Handover Log to Authorised Recycler applies)
- ULB vehicle handover receipt
- Sharps container exchange / destroyer log (sealed container photo + weight)
How to do these in the app: Worker guide.
Operations supervisor (Supervisor access)
Every week
- Weekly segregation spot check (each floor)
- No unauthorized C&D dumping declaration (only if C&D Waste Management Rules 2025 applies)
Every month
- Spent lab acid/alkali neutralization and disposal log
- Monthly ETP effluent quality test (each STP)
- ETP sludge disposal log/receipt (each ETP)
- Fire system maintenance
- Monthly no-open-burning declaration
- No effluent to groundwater declaration
- FSSAI Schedule 4 monthly hygiene inspection (only if FSSAI Act 2006 (canteen) applies)
- Professional pest control treatment record (only if FSSAI Act 2006 (canteen) applies)
- Kitchen grease trap monthly cleaning (each grease trap) (only if FSSAI Act 2006 (canteen) applies)
- Monthly single-use plastic ban audit
- Plastic waste dispatch to CPCB-authorized recycler
- Monthly rainwater harvesting structure maintenance log (each rainwater pit) (only if CGWA Groundwater Rules / Rainwater harvesting applies)
- Used engine oil handover to a registered collection agent / recycler
- Cooling tower blowdown water quality and disposal log
Every quarter
- Quarterly fire escape readiness check (hospital-specific: non-ambulatory evacuation)
- Fire drill and staff evacuation training
- Quarterly EV charging bay electrical safety inspection (only if EV Charging Safety applies)
- Quarterly LPG/CNG gas installation safety check
Every six months
- Half-yearly drinking water quality test (IS 10500)
Every year
- Annual DG stack emission test (SPM/SO₂/NOₓ) (each DG set)
- Annual noise level test at property boundary
- Annual pre-monsoon groundwater quality test (each borewell) (only if CGWA Groundwater Rules applies)
- Fuel storage area fire safety check (only if PETROLEUM PESO applies)
- FSSAI annual fee payment + Food Safety Compliance Report (FSCR) filing (only if FSSAI Act 2006 (canteen) applies)
- Hepatitis B and tetanus immunisation of staff handling bio-medical waste
- Health check-up of staff handling bio-medical waste
- Annual boiler stack emission test (only if Steam boilers applies)
Each time it happens
- CBWTF collection receipt (quantity per category)
- BMW bag barcode scan at generation and dispatch
- E-waste handover receipt from registered producer/refurbisher/recycler
- Certificate of destruction / processing certificate (where provided)
- Spent battery handover receipt / take-back confirmation (only if Battery Waste Management Rules 2022 applies)
- EPR take-back confirmation from vendor at battery replacement (only if Battery Waste Management Rules 2022 applies)
- Common area event PA/loudspeaker compliance declaration
- C&D waste dispatch to authorized processor receipt (only if C&D Waste Management Rules 2025 applies)
- Faecal sludge transport manifest / FSTP receipt (each septic tank)
How to do these in the app: Supervisor guide.