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Guides
Guides for each role
Running it day to day
When something goes wrong
How do I…?
Signing in and the app7
Doing jobs13
- The camera won't open
- How do I do a job and send it for check?
- What makes a good evidence photo?
- A job came back red. How do I fix it?
- It asks for location. What if I'm indoors?
- I have no jobs today. Is that right?
- How do I report a broken bin or a leak?
- It says some fields are still missing
- How do I see the jobs for one bin or machine?
- Why must I scan a sticker before the photo?
- The sticker won't scan or is damaged
- It says the item hasn't been linked yet
- It says Wrong sticker. What do I do?
Checking jobs and running the team10
- How do I add a one-off job?
- How do I check a job: pass it or send it back?
- How do I do a job myself?
- How do I mark a holiday so jobs are not counted as missed?
- A worker registered a new item. How do I approve it?
- How do I give a job to someone else?
- How do I move a job to another day?
- Where do I see what was missed yesterday?
- How do I send a job back so the worker understands?
- How is my team doing today?
Setting up and managing17
- How do I add a worker or supervisor?
- How do I approve today's jobs?
- We added a DG set or a borewell. How do I update our setup?
- How do I turn on a recommended rule?
- How do I prepare and record an annual return?
- How do I move from the free plan to the licensed plan?
- How do I give someone their sign-in code?
- How do I stick and link QR stickers?
- How do I make the monthly report?
- What does Path to green show?
- How do I replace a lost or damaged sticker?
- How do I get the report emailed every month?
- What is setup evidence and how do I finish it?
- How do I share documents with an inspector?
- Someone left. What do I do?
- How do I upload a licence and get renewal reminders?
- How do I check my waste vendor's licence?
Collection, intake and gate7
By type of organisation
- Diagnostic Lab / Clinical Collection Centre
- All 54 organisation guides
Diagnostic Lab / Clinical Collection Centre: setup and training guide
On this page
This page is the part of the onboarding kit that is specific to a Diagnostic Lab / Clinical Collection Centre. It lists what the app will set up for you, who in your team normally does each piece, and what you need to have ready. How to use the app is in the shared guides, which are the same for every organisation:
- Start here: what happens in your first 14 days
- How EarthReheal works: rules, jobs, evidence, approvals and reports in one page
- Role guides: Manager · Supervisor · Worker
The lists below come from the same rule set the app uses, so they match what you will see. What actually applies to your site depends on your answers during setup: a rule marked "depends on your site" is only switched on if you have, for example, a borewell or a kitchen.
1. At a glance
| What | How many (maximum) |
|---|---|
| Rules that apply to every Diagnostic Lab | 4 |
| Rules that depend on what is on your site | 12 |
| Good-practice rules (recommended) | 6 |
| One-time setup items (photos, documents, certificates) | 49 |
| Recurring jobs (daily to yearly) | 42 |
| Things you log when they happen | 14 |
| Licence renewals tracked | 14 |
| Statutory filings | 4 |
Most sites end up with fewer than the maximum, because the setup questions switch off what does not apply.
2. Who you need on the app
Each row is a job in your organisation, not necessarily a separate person. In a small site one person often holds several rows: the manager is usually also the compliance officer. Every person signs in with their own account, so the record shows who did what.
| Role | App access | What they look after | Needed? | Items they own |
|---|---|---|---|---|
| Manager | Manager | Lab Director/Owner | Yes | 5 |
| Bio-medical waste coordinator | Manager | Lab BMW/Biosafety Officer: mandatory | Yes | 8 |
| Lab / technical staff | Manager | Phlebotomist/Lab Tech | Yes | 3 |
| Housekeeping / floor staff | Worker | Housekeeping | Yes | 10 |
| Compliance officer | Manager | SPCB / regulatory liaison | Yes | 61 |
| Operations supervisor | Supervisor | Floor / phlebotomy supervisor | Yes | 35 |
| Nurse / ward in-charge | Supervisor | Sample collection / nursing lead | Yes | 1 |
App access decides what a person sees. Manager: the web portal and the phone app, with setup, approvals, reports and filings. Supervisor: the phone app, with their team's jobs and approvals. Worker: the phone app, with their own jobs only.
3. Before setup: have these ready
Questions the setup will ask about your site
Setup takes about 30 to 45 minutes if you have these answers to hand. "Not sure" is fine for anything you can find out later; you can change answers afterwards.
Numbers
- Number of lifts
- Number of escalators / moving walks
- Connected electrical load (kW)
- Age of the building (years)
- Contract workers engaged through contractors
- Solar plant capacity (kW)
- Number of employees / workers on site
Yes or no
- Lab eee on site?
- Mercury devices on site?
- Ups on site?
- Xray or histopathology on site?
- Is Bwg Campus?
- Clinical Establishments (Registration and Regulation) Act, 2010 applies in this state (some states use their own separate Act instead)?
- On-site ETP for treating lab effluent?
- Active renovation on site?
- Employs 10 or more people (incl. contract/interns)?
- Uses septic tank / storage tank (no onsite STP)?
- Security guards supplied by an agency?
- Holds an SPCB consent (Water / Air Act) or hazardous-waste authorisation?
- Diagnostic X-ray / imaging equipment on site (AERB licence)?
- Rooftop / ground-mounted solar plant on site?
Other details
- No-STP wastewater scenario
Documents and licences to gather
Collect what you already have as PDFs or clear phone photos. Anything you do not have yet stays on your list as a gap; it does not block setup.
| Document | Needed |
|---|---|
| ☐ CBWTF membership contract + operator SPCB authorization | Always |
| ☐ SPCB HWM Authorization (Form 1) | If HWM Rules 2016 (X-ray/histopathology) applies |
| ☐ CPCB BWG registration | Always |
| ☐ BMW SPCB/PCC authorization certificate | Always |
| ☐ Mercury thermometer/sphygmomanometer phase-out plan | If Minamata Convention / Mercury Phase-Out applies |
| ☐ CPCB-authorized mercury recycler authorization copy | If Minamata Convention / Mercury Phase-Out applies |
| ☐ Clinical Establishment Authority registration cert | If Clinical Establishment Registration applies |
| ☐ Waste management plan (submission to state authority) | If Clinical Establishment Registration applies |
| ☐ ETP/STP SPCB Consent to Operate (each ETP) | If Water Act 1974 / ETP applies |
| ☐ Laboratory chemical inventory register | Always |
| ☐ C&D Waste Management Plan | If Construction & Demolition (C&D) Waste applies |
| ☐ ULB approval/intimation for large C&D projects | If Construction & Demolition (C&D) Waste applies |
| ☐ Shops & Establishments Act registration | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | If POSH Internal Complaints Committee applies |
| ☐ AERB Licence for Operation (e-LORA) + Radiation Safety Officer designation | If AERB X-ray License applies |
| ☐ EBWGR certificates (dry, sanitary and special-care waste; wet waste if not processed on site) | Always |
| ☐ Lift licence / registration (each lift) | If Lifts & escalators applies |
| ☐ Lift maintenance contract (AMC) | If Lifts & escalators applies |
| ☐ Lift third-party insurance | If Lifts & escalators applies |
| ☐ Electrical installation inspection / self-certification | Always |
| ☐ Electrical Safety Officer appointment | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Always |
| ☐ Municipal trade / health trade licence | Always |
| ☐ Occupancy / completion certificate | Always |
| ☐ Structural stability certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Always |
| ☐ Security agency licence (PSARA) | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Always |
| ☐ Personal data breach response plan | Always |
| ☐ Electrical Inspector approval of the rooftop solar plant | Always |
| ☐ Self-certification of the rooftop solar plant | Always |
| ☐ Net-metering / grid connection agreement with the discom | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Always |
4. Setup evidence: your first-weeks checklist
Setup evidence is the one-time proof of what is on your site: a photo of each bin, the STP nameplate, a copy of each licence. After setup each item appears as a job under Setup Evidence. Photo items for equipment start with a scan of that item's QR sticker, so stick the stickers on first (see Setup evidence and QR stickers).
Bio-medical waste coordinator
| Item | Evidence | Needed |
|---|---|---|
| ☐ CBWTF membership contract + operator SPCB authorization | Document | Always |
| ☐ CPCB-authorized mercury recycler authorization copy | Certificate | If Minamata Convention / Mercury Phase-Out applies |
Compliance officer
| Item | Evidence | Needed |
|---|---|---|
| ☐ SPCB HWM Authorization (Form 1) | Certificate | If HWM Rules 2016 (X-ray/histopathology) applies |
| ☐ CPCB BWG registration | Certificate | Always |
| ☐ BMW SPCB/PCC authorization certificate | Certificate | Always |
| ☐ Mercury thermometer/sphygmomanometer phase-out plan | Document | If Minamata Convention / Mercury Phase-Out applies |
| ☐ Clinical Establishment Authority registration cert | Certificate | If Clinical Establishment Registration applies |
| ☐ Waste management plan (submission to state authority) | Document | If Clinical Establishment Registration applies |
| ☐ ETP/STP SPCB Consent to Operate (each ETP) | Certificate | If Water Act 1974 / ETP applies |
| ☐ Laboratory chemical inventory register | Document | Always |
| ☐ ULB approval/intimation for large C&D projects | Document | If Construction & Demolition (C&D) Waste applies |
| ☐ Shops & Establishments Act registration | Certificate | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | Document | If POSH Internal Complaints Committee applies |
| ☐ AERB Licence for Operation (e-LORA) + Radiation Safety Officer designation | Certificate | If AERB X-ray License applies |
| ☐ EBWGR certificates (dry, sanitary and special-care waste; wet waste if not processed on site) | Certificate | Always |
| ☐ Lift / escalator nameplate photo (each lift) | Photo | If Lifts & escalators applies |
| ☐ Lift licence / registration (each lift) | Certificate | If Lifts & escalators applies |
| ☐ Lift maintenance contract (AMC) | Certificate | If Lifts & escalators applies |
| ☐ Lift third-party insurance | Certificate | If Lifts & escalators applies |
| ☐ Electrical installation inspection / self-certification | Certificate | Always |
| ☐ Electrical Safety Officer appointment | Document | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Document | Always |
| ☐ Municipal trade / health trade licence | Certificate | Always |
| ☐ Occupancy / completion certificate | Certificate | Always |
| ☐ Structural stability certificate | Certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Certificate | Always |
| ☐ Security agency licence (PSARA) | Certificate | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Document | Always |
| ☐ Named contact for personal-data grievances | Declaration | Always |
| ☐ Personal data breach response plan | Document | Always |
| ☐ Electrical Inspector approval of the rooftop solar plant | Document | Always |
| ☐ Self-certification of the rooftop solar plant | Document | Always |
| ☐ Net-metering / grid connection agreement with the discom | Document | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Document | Always |
Manager
| Item | Evidence | Needed |
|---|---|---|
| ☐ Bin overview photo (position, label & lid) — per bin (each bin) | Photo | Always |
| ☐ C&D Waste Management Plan | Document | If Construction & Demolition (C&D) Waste applies |
| ☐ Composting unit full overview (each compost unit) | Photo | Always |
| ☐ STP full installation overview (each STP) | Photo | If Water Act 1974 / ETP applies |
| ☐ Consent-to-Operate document displayed near STP (each STP) | Photo | If Water Act 1974 / ETP applies |
Housekeeping / floor staff
| Item | Evidence | Needed |
|---|---|---|
| ☐ BMW color-coded bin setup photo (each ward) | Photo | Always |
| ☐ Mercury spill response kit availability photo | Photo | If Minamata Convention / Mercury Phase-Out applies |
Operations supervisor
| Item | Evidence | Needed |
|---|---|---|
| ☐ Four-stream segregation signage and bin infrastructure photo | Photo | Always |
| ☐ Composting unit capacity label (each compost unit) | Photo | Always |
| ☐ Compost output storage area (each compost unit) | Photo | Always |
| ☐ STP capacity nameplate or equipment label (each STP) | Photo | If Water Act 1974 / ETP applies |
| ☐ STP inlet connection from building drainage (each STP) | Photo | If Water Act 1974 / ETP applies |
| ☐ STP outlet pipe destination connection (each STP) | Photo | If Water Act 1974 / ETP applies |
| ☐ STP sludge disposal / drying area (each STP) | Photo | If Water Act 1974 / ETP applies |
| ☐ Electrical danger notices and shock-treatment chart | Photo | Always |
5. Your recurring jobs
These are created automatically once setup is done and come back on their own schedule. Each shows on the phone of the person it is assigned to. The "Usually done by" column is the default; the manager can reassign any job (see Manager guide).
Every day
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Daily waste log by stream (weigh on collection days) | Housekeeping / floor staff | Readings | Always |
| BMW daily generation log by enabled category | Nurse / ward in-charge | Readings | Always |
| BMW 48-hour on-site storage compliance check | Bio-medical waste coordinator | Checklist | Always |
| Liquid BMW / lab waste disinfection log | Lab / technical staff | Readings | If Water Act 1974 / ETP applies |
| Daily C&D waste volume log by category | Housekeeping / floor staff | Readings | If Construction & Demolition (C&D) Waste applies |
Every week
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| On-site C&D waste segregation zone photo (4-category) | Housekeeping / floor staff | Photo | If Construction & Demolition (C&D) Waste applies |
| No unauthorized C&D dumping declaration | Operations supervisor | Declaration | If Construction & Demolition (C&D) Waste applies |
Every month
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Monthly PPE audit for phlebotomy/lab staff | Bio-medical waste coordinator | Photo | Always |
| BMW color-coded bin segregation photo check | Bio-medical waste coordinator | Photo | Always |
| Monthly HWM segregation and storage check | Lab / technical staff | Photo | If HWM Rules 2016 (X-ray/histopathology) applies |
| Monthly single-use plastic ban audit | Operations supervisor | Checklist | Always |
| Plastic waste dispatch to CPCB-authorized recycler | Operations supervisor | Document | Always |
| Monthly no-open-burning declaration | Operations supervisor | Declaration | Always |
| Monthly ETP performance log (each ETP) | Housekeeping / floor staff | Readings | If Water Act 1974 / ETP applies |
| Monthly ETP effluent quality test (each STP) | Operations supervisor | Document | If Water Act 1974 / ETP applies |
| ETP sludge disposal log/receipt (each ETP) | Operations supervisor | Document | If Water Act 1974 / ETP applies |
| No effluent to groundwater declaration | Operations supervisor | Declaration | If Water Act 1974 / ETP applies |
| Monthly lab chemical storage safety check | Operations supervisor | Checklist | Always |
| Sanitary waste stream handover log (SWM 2026) | Housekeeping / floor staff | Document | Always |
| Special-care waste stream handover log (SWM 2026) | Housekeeping / floor staff | Document | Always |
| Monthly no-mercury-to-drain declaration | Bio-medical waste coordinator | Declaration | If Minamata Convention / Mercury Phase-Out applies |
| Septic tank / cesspool desludging log (each septic tank) | Housekeeping / floor staff | Document | If Sewage Treatment Plant (STP) Consent applies |
| Monthly lift maintenance visit (each lift) | Operations supervisor | Checklist | If Lifts & escalators applies |
| Monthly first-aid box check | Operations supervisor | Checklist | Always |
Every quarter
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Lab waste minimization SOP check | Compliance officer | Checklist | Always |
| Quarterly lift test by a registered person (each lift) | Operations supervisor | Document | If Lifts & escalators applies |
| Lift rescue device, alarm and intercom check (each lift) | Operations supervisor | Checklist | If Lifts & escalators applies |
Every six months
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| BMW segregation and handling staff training | Bio-medical waste coordinator | Document | Always |
| Six-monthly lift test by an authorised person (each lift) | Operations supervisor | Document | If Lifts & escalators applies |
| Lift rescue mock drill | Operations supervisor | Document | If Lifts & escalators applies |
Every year
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Annual mercury-containing device inventory | Compliance officer | Document | If Minamata Convention / Mercury Phase-Out applies |
| Annual waste generation report to State Health Authority | Compliance officer | Document | If Clinical Establishment Registration applies |
| POSH annual report to District Officer | Compliance officer | Document | If POSH Internal Complaints Committee applies |
| AERB-authorized X-ray equipment QA test (minimum once every 2 years) | Compliance officer | Document | If AERB X-ray License applies |
| 2-year STP installation plan / approval (no on-site STP) | Compliance officer | Document | If Sewage Treatment Plant (STP) Consent applies |
| Annual lift safety certificate / inspection report | Operations supervisor | Document | If Lifts & escalators applies |
| Annual earth resistance test | Operations supervisor | Document | Always |
| Electrical Safety Officer annual inspection and test report | Operations supervisor | Document | Always |
| Annual review and erasure of personal data no longer needed | Operations supervisor | Checklist | Always |
| Hepatitis B and tetanus immunisation of staff handling bio-medical waste | Operations supervisor | Checklist | Always |
| Health check-up of staff handling bio-medical waste | Operations supervisor | Document | Always |
| Annual crèche facility review | Compliance officer | Checklist | Always |
6. Things you log when they happen
These have no fixed date. Log them in the app on the day they happen, so the record is made at the time and not rebuilt later.
| What | When | Usually logged by | Needed |
|---|---|---|---|
| CBWTF barcode-scan / handover record per collection visit | Each time it happens | Bio-medical waste coordinator | Always |
| Lab autoclave cycle log (microbiology pre-disposal sterilization) | Each time it happens | Housekeeping / floor staff | Always |
| HWM Form 10 dispatch manifest | Each time it happens | Lab / technical staff | If HWM Rules 2016 (X-ray/histopathology) applies |
| E-waste handover receipt from registered producer/refurbisher/recycler | Each time it happens | Operations supervisor | If E-Waste Rules 2022 (minor) applies |
| Spent battery handover receipt / take-back confirmation | Each time it happens | Operations supervisor | If Battery Waste Rules 2022 (minor) applies |
| Hazardous lab chemical waste disposal to licensed hauler | Each time it happens | Compliance officer | Always |
| C&D waste dispatch to authorized processor receipt | Each time it happens | Operations supervisor | If Construction & Demolition (C&D) Waste applies |
| Faecal sludge transport manifest / FSTP receipt (each septic tank) | Each time it happens | Operations supervisor | If Sewage Treatment Plant (STP) Consent applies |
| Lift accident report to the inspector | Each time it happens | Operations supervisor | If Lifts & escalators applies |
| Electrical accident intimation | Each time it happens | Operations supervisor | Always |
| Workplace accident / dangerous occurrence notice | Each time it happens | Operations supervisor | Always |
| Personal data breach intimation | Each time it happens | Compliance officer | Always |
| Bio-medical waste accident report (Form I) | Each time it happens | Compliance officer | Always |
| End-of-life solar panels handed only to a registered recycler or the producer | Each time it happens | Compliance officer | If E-Waste Rules 2022 (minor) applies |
7. Licence renewals
Enter the expiry date of each licence when you upload it. The app then creates the renewal job ahead of the expiry, so nobody has to remember the date.
| Renewal | Owner | Needed |
|---|---|---|
| HWM authorisation renewal task | Compliance officer | If HWM Rules 2016 (X-ray/histopathology) applies |
| BMW authorisation renewal task | Compliance officer | Always |
| ETP CTO renewal task | Compliance officer | If Water Act 1974 / ETP applies |
| Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates) | Compliance officer | Always |
| AERB Licence for Operation renewal task | Compliance officer | If AERB X-ray License applies |
| Clinical Establishment registration renewal task (permanent registration, 5-year validity) | Compliance officer | If Clinical Establishment Registration applies |
| Lift licence / registration — renewal | Compliance officer | If Lifts & escalators applies |
| Lift maintenance contract (AMC) — renewal | Compliance officer | If Lifts & escalators applies |
| Lift third-party insurance — renewal | Compliance officer | If Lifts & escalators applies |
| Electrical installation inspection / self-certification — renewal | Compliance officer | Always |
| Municipal trade / health trade licence — renewal | Compliance officer | Always |
| Structural stability certificate — renewal | Compliance officer | Always |
| Contractor labour licences (50 or more contract workers) — renewal | Compliance officer | Always |
| Security agency licence (PSARA) — renewal | Compliance officer | Always |
8. Your filing calendar
Filings are statutory returns you submit to a regulator. The app reminds the owner ahead of each due date and collects the figures from the jobs your team has done through the year, so the return is built from real records.
| Filing | Due | Where | Rule | Needed |
|---|---|---|---|---|
| BMW ANNUAL RETURN | 30 June every year | – | BMW Rules 2016 | Always |
| HWM ANNUAL RETURN | 30 June every year | – | HWM Rules 2016 (X-ray/histopathology) | If the rule applies |
| SWM Annual Return | 30 June every year | – | SWM Rules 2026 (large campus only) | Always |
| Environmental Statement (Form V) | 30 September every year | State SPCB portal | Environmental Statement (Form V) | If the rule applies |
9. The rules behind all this
Applies to every site of this type
| Rule | What it asks of you |
|---|---|
| BMW Rules 2016 | |
| Plastic Waste Management Rules, 2016 (as amended) | |
| SWM Rules 2026 (large campus only) | |
| Lab Chemical Storage & Disposal | Hazardous chemicals used in an in-house lab (reagents, fixatives, stains, solvents) need segregated, labelled storage, and expired stock must go to a licensed hazardous-waste handler, not general disposal. |
Depends on what is on your site
| Rule | What it asks of you |
|---|---|
| HWM Rules 2016 (X-ray/histopathology) | |
| Minamata Convention / Mercury Phase-Out | |
| E-Waste Rules 2022 (minor) | |
| Battery Waste Rules 2022 (minor) | |
| Clinical Establishment Registration | Every clinical establishment must be registered with the applicable state or central registering authority before operating — which specific law applies depends on the state it is located in. |
| Water Act 1974 / ETP | |
| Construction & Demolition (C&D) Waste | Any renovation or demolition work must segregate C&D waste per the local authority's plan; projects over 20,000 sq.m also need EPR portal registration. |
| POSH Internal Complaints Committee | Any workplace with 10 or more employees must proactively constitute an Internal Complaints Committee, including an external member, at every branch or office location — waiting until a complaint arises is itself a violation. |
| AERB X-ray License | Any facility operating diagnostic X-ray equipment needs an AERB Licence for Operation via the e-LORA system, a designated Radiation Safety Officer, and periodic equipment QA testing by an AERB-authorized agency — operating without this licence is a statutory violation, not just a best practice. |
| Sewage Treatment Plant (STP) Consent | Operating an on-site STP needs SPCB Consent to Operate plus monthly performance and sludge-disposal logs. |
| Lifts & escalators | A lift runs on a licence and a maintenance contract that both expire. Where the state has a lift Act you get its statutory tests and filings; everywhere you get monthly maintenance, rescue-device checks and an accident log, because the owner answers for a defect that was known and not fixed. |
| Environmental Statement (Form V) | If your premises runs under an SPCB consent to operate (for an STP, ETP, DG set or boiler) or a hazardous-waste authorisation, you owe the Board a yearly environmental statement — water and raw-material use, pollutants discharged, hazardous and solid waste generated, and measures taken. It is easy to miss because no renewal prompts it. |
Recommended good practice
| Rule | What it asks of you |
|---|---|
| Shops & Establishments Registration | Nearly every commercial or institutional premises operating in India needs Shops & Establishments registration from the state labour department or municipal corporation — this is separate from any sector-specific licence and applies regardless of business type. |
| Electrical safety | Every premises has an electrical installation that needs a current inspection or self-certification. Most fires in buildings start electrically, and a lapsed inspection is the first thing an insurer or investigator asks for. |
| Trade licence | Hotels, restaurants, hospitals, shops and most commercial premises need a trade licence from the local body, and it is often a prerequisite for other licences and utility connections. |
| Occupancy & structure | The occupancy certificate is the document other licences ask for; in Maharashtra and Gujarat an older building also needs a current structural stability certificate. |
| Site labour duties | These are the labour duties that show up on site — a stocked first-aid box, an accident notice, and proof that the agencies supplying your housekeeping and security staff are licensed. Wages, provident fund and ESI stay with payroll. |
| Personal data protection | Resident, visitor, guest, patient, student and staff records — and CCTV — are personal data. The core duties start on 13 May 2027; these tasks get the notice, breach plan and grievance contact in place before then. |
This guide explains how the app helps you keep records. It is not legal advice; your regulator's notification is the final word.
10. Job sheets for each person
Print the section for each person and hand it over with their login. It lists only the jobs that are usually theirs; their role guide explains how to do any job in the app.
Bio-medical waste coordinator (Manager access)
Every day
- BMW 48-hour on-site storage compliance check
Every month
- Monthly PPE audit for phlebotomy/lab staff
- BMW color-coded bin segregation photo check
- Monthly no-mercury-to-drain declaration (only if Minamata Convention / Mercury Phase-Out applies)
Every six months
- BMW segregation and handling staff training
Each time it happens
- CBWTF barcode-scan / handover record per collection visit
How to do these in the app: Manager guide.
Lab / technical staff (Manager access)
Every day
- Liquid BMW / lab waste disinfection log (only if Water Act 1974 / ETP applies)
Every month
- Monthly HWM segregation and storage check (only if HWM Rules 2016 (X-ray/histopathology) applies)
Each time it happens
- HWM Form 10 dispatch manifest (only if HWM Rules 2016 (X-ray/histopathology) applies)
How to do these in the app: Manager guide.
Housekeeping / floor staff (Worker access)
Every day
- Daily waste log by stream (weigh on collection days)
- Daily C&D waste volume log by category (only if Construction & Demolition (C&D) Waste applies)
Every week
- On-site C&D waste segregation zone photo (4-category) (only if Construction & Demolition (C&D) Waste applies)
Every month
- Monthly ETP performance log (each ETP) (only if Water Act 1974 / ETP applies)
- Sanitary waste stream handover log (SWM 2026)
- Special-care waste stream handover log (SWM 2026)
- Septic tank / cesspool desludging log (each septic tank) (only if Sewage Treatment Plant (STP) Consent applies)
Each time it happens
- Lab autoclave cycle log (microbiology pre-disposal sterilization)
How to do these in the app: Worker guide.
Compliance officer (Manager access)
Every quarter
- Lab waste minimization SOP check
Every year
- Annual SWM return filing
- BMW Annual Return Form IV (June 30)
- HWM Form 4 annual return (June 30) (only if HWM Rules 2016 (X-ray/histopathology) applies)
- Annual mercury-containing device inventory (only if Minamata Convention / Mercury Phase-Out applies)
- Annual waste generation report to State Health Authority (only if Clinical Establishment Registration applies)
- POSH annual report to District Officer (only if POSH Internal Complaints Committee applies)
- AERB-authorized X-ray equipment QA test (minimum once every 2 years) (only if AERB X-ray License applies)
- 2-year STP installation plan / approval (no on-site STP) (only if Sewage Treatment Plant (STP) Consent applies)
- Environmental Statement (Form V) to the SPCB (30 September) (only if Environmental Statement (Form V) applies)
- Annual crèche facility review
Each time it happens
- Hazardous lab chemical waste disposal to licensed hauler
- Personal data breach intimation
- Bio-medical waste accident report (Form I)
- End-of-life solar panels handed only to a registered recycler or the producer (only if E-Waste Rules 2022 (minor) applies)
Before the licence expires
- HWM authorisation renewal task (only if HWM Rules 2016 (X-ray/histopathology) applies)
- BMW authorisation renewal task
- Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates)
- AERB Licence for Operation renewal task (only if AERB X-ray License applies)
- Clinical Establishment registration renewal task (permanent registration, 5-year validity) (only if Clinical Establishment Registration applies)
- Lift licence / registration — renewal (each lift) (only if Lifts & escalators applies)
- Lift maintenance contract (AMC) — renewal (only if Lifts & escalators applies)
- Lift third-party insurance — renewal (only if Lifts & escalators applies)
- Electrical installation inspection / self-certification — renewal
- Municipal trade / health trade licence — renewal
- Structural stability certificate — renewal
- Contractor labour licences (50 or more contract workers) — renewal
- Security agency licence (PSARA) — renewal
Before the licence expires
- ETP CTO renewal task (each ETP) (only if Water Act 1974 / ETP applies)
How to do these in the app: Manager guide.
Operations supervisor (Supervisor access)
Every week
- No unauthorized C&D dumping declaration (only if Construction & Demolition (C&D) Waste applies)
Every month
- Monthly single-use plastic ban audit
- Plastic waste dispatch to CPCB-authorized recycler
- Monthly no-open-burning declaration
- Monthly ETP effluent quality test (each STP) (only if Water Act 1974 / ETP applies)
- ETP sludge disposal log/receipt (each ETP) (only if Water Act 1974 / ETP applies)
- No effluent to groundwater declaration (only if Water Act 1974 / ETP applies)
- Monthly lab chemical storage safety check
- Monthly lift maintenance visit (each lift) (only if Lifts & escalators applies)
- Monthly first-aid box check
Every quarter
- Quarterly lift test by a registered person (each lift) (only if Lifts & escalators applies)
- Lift rescue device, alarm and intercom check (each lift) (only if Lifts & escalators applies)
Every six months
- Six-monthly lift test by an authorised person (each lift) (only if Lifts & escalators applies)
- Lift rescue mock drill (only if Lifts & escalators applies)
Every year
- Annual lift safety certificate / inspection report (only if Lifts & escalators applies)
- Annual earth resistance test
- Electrical Safety Officer annual inspection and test report
- Annual review and erasure of personal data no longer needed
- Hepatitis B and tetanus immunisation of staff handling bio-medical waste
- Health check-up of staff handling bio-medical waste
Each time it happens
- E-waste handover receipt from registered producer/refurbisher/recycler (only if E-Waste Rules 2022 (minor) applies)
- Spent battery handover receipt / take-back confirmation (only if Battery Waste Rules 2022 (minor) applies)
- C&D waste dispatch to authorized processor receipt (only if Construction & Demolition (C&D) Waste applies)
- Faecal sludge transport manifest / FSTP receipt (each septic tank) (only if Sewage Treatment Plant (STP) Consent applies)
- Lift accident report to the inspector (only if Lifts & escalators applies)
- Electrical accident intimation
- Workplace accident / dangerous occurrence notice
How to do these in the app: Supervisor guide.
Nurse / ward in-charge (Supervisor access)
Every day
- BMW daily generation log by enabled category
How to do these in the app: Supervisor guide.