Browse all help
Guides
Guides for each role
Running it day to day
When something goes wrong
How do I…?
Signing in and the app7
Doing jobs13
- The camera won't open
- How do I do a job and send it for check?
- What makes a good evidence photo?
- A job came back red. How do I fix it?
- It asks for location. What if I'm indoors?
- I have no jobs today. Is that right?
- How do I report a broken bin or a leak?
- It says some fields are still missing
- How do I see the jobs for one bin or machine?
- Why must I scan a sticker before the photo?
- The sticker won't scan or is damaged
- It says the item hasn't been linked yet
- It says Wrong sticker. What do I do?
Checking jobs and running the team10
- How do I add a one-off job?
- How do I check a job: pass it or send it back?
- How do I do a job myself?
- How do I mark a holiday so jobs are not counted as missed?
- A worker registered a new item. How do I approve it?
- How do I give a job to someone else?
- How do I move a job to another day?
- Where do I see what was missed yesterday?
- How do I send a job back so the worker understands?
- How is my team doing today?
Setting up and managing17
- How do I add a worker or supervisor?
- How do I approve today's jobs?
- We added a DG set or a borewell. How do I update our setup?
- How do I turn on a recommended rule?
- How do I prepare and record an annual return?
- How do I move from the free plan to the licensed plan?
- How do I give someone their sign-in code?
- How do I stick and link QR stickers?
- How do I make the monthly report?
- What does Path to green show?
- How do I replace a lost or damaged sticker?
- How do I get the report emailed every month?
- What is setup evidence and how do I finish it?
- How do I share documents with an inspector?
- Someone left. What do I do?
- How do I upload a licence and get renewal reminders?
- How do I check my waste vendor's licence?
Collection, intake and gate7
By type of organisation
- Construction Site / Real Estate Development
- All 54 organisation guides
Construction Site / Real Estate Development: setup and training guide
On this page
This page is the part of the onboarding kit that is specific to a Construction Site / Real Estate Development. It lists what the app will set up for you, who in your team normally does each piece, and what you need to have ready. How to use the app is in the shared guides, which are the same for every organisation:
- Start here: what happens in your first 14 days
- How EarthReheal works: rules, jobs, evidence, approvals and reports in one page
- Role guides: Manager · Supervisor · Worker
The lists below come from the same rule set the app uses, so they match what you will see. What actually applies to your site depends on your answers during setup: a rule marked "depends on your site" is only switched on if you have, for example, a borewell or a kitchen.
1. At a glance
| What | How many (maximum) |
|---|---|
| Rules that apply to every Construction Site | 5 |
| Rules that depend on what is on your site | 12 |
| Good-practice rules (recommended) | 4 |
| One-time setup items (photos, documents, certificates) | 46 |
| Recurring jobs (daily to yearly) | 40 |
| Things you log when they happen | 12 |
| Licence renewals tracked | 10 |
| Statutory filings | 3 |
Most sites end up with fewer than the maximum, because the setup questions switch off what does not apply.
2. Who you need on the app
Each row is a job in your organisation, not necessarily a separate person. In a small site one person often holds several rows: the manager is usually also the compliance officer. Every person signs in with their own account, so the record shows who did what.
| Role | App access | What they look after | Needed? | Items they own |
|---|---|---|---|---|
| Manager | Manager | Site Manager / Project Manager | Yes | 9 |
| Compliance officer | Manager | Environment Officer for EIA sites | Yes | 53 |
| Operations supervisor | Supervisor | Site Engineer / HSE Officer | Yes | 31 |
| Housekeeping / floor staff | No staff login | Construction Labour / Housekeeping | Yes | 16 |
| Lab / technical staff | Worker | HWM storage / chemical waste handling | Only if your site needs it | 2 |
App access decides what a person sees. Manager: the web portal and the phone app, with setup, approvals, reports and filings. Supervisor: the phone app, with their team's jobs and approvals. Worker: the phone app, with their own jobs only.
3. Before setup: have these ready
Questions the setup will ask about your site
Setup takes about 30 to 45 minutes if you have these answers to hand. "Not sure" is fine for anything you can find out later; you can change answers afterwards.
Numbers
- Built-up area of the project (sq m)
- Diesel/fuel storage capacity on site
- Connected electrical load (kW)
- Contract workers engaged through contractors
- Diesel generator count on site
- Plot area (sq m)
- Solar plant capacity (kW)
- Number of employees / workers on site
- Total built-up area of the project (sq.m.)
- Solid waste from the labour camp, canteen and site office, excluding C&D debris (kg/day)
Yes or no
- Demolition eee on site?
- Dewatering on site?
- Labour camp or bwg on site?
- Ups on site on site?
- Uses Scheduled Chemicals?
- Has borewell / groundwater extraction on site?
- Constructing a high-rise building (requires a Provisional Fire NOC before/during construction)?
- Rainwater harvesting on site?
- Has on-site STP (labour camp sewage treatment)?
- Employs 10 or more people (incl. contract/interns)?
- Uses septic tank / storage tank (no onsite STP)?
- Security guards supplied by an agency?
- Holds an SPCB consent (Water / Air Act) or hazardous-waste authorisation?
- State law requires rainwater harvesting here (derived from state and plot area; not asked)?
- Rooftop / ground-mounted solar plant on site?
Other details
- No-STP wastewater scenario
Documents and licences to gather
Collect what you already have as PDFs or clear phone photos. Anything you do not have yet stays on your list as a gap; it does not block setup.
| Document | Needed |
|---|---|
| ☐ SPCB authorization for asbestos-containing material removal | Always |
| ☐ EIA Environment Clearance conditions document | If Environmental Clearance (EIA) applies |
| ☐ C&D Waste Management Plan | Always |
| ☐ ULB approval/intimation for large C&D projects | Always |
| ☐ Factory license from State Labour Dept | If BOCW Worker Registration & Welfare Cess applies |
| ☐ SPCB HWM Authorization (Form 1) | If HWM Rules 2016 applies |
| ☐ Provisional Fire NOC for construction phase (pre-construction firefighting-scheme approval) | If Fire Safety (NOC & Systems) applies |
| ☐ PESO petroleum storage license | If Diesel Storage Licence (PESO) applies |
| ☐ STP Consent to Operate from SPCB (each STP) | If Sewage Treatment Plant (STP) Consent applies |
| ☐ CGWA NOC or exemption certificate | If CGWA / Water Act applies |
| ☐ Rainwater harvesting system installation certificate (each rainwater pit) | If CGWA / Water Act / Rainwater harvesting applies |
| ☐ DG exhaust stack height compliance certificate (each DG set) | Always |
| ☐ CPCB BWG registration | Always |
| ☐ SPCB Consent to Operate (CTO) for diesel generator (DG) | Always |
| ☐ BOCW Act establishment registration (10+ workers, within 60 days of commencement) | If BOCW Worker Registration & Welfare Cess applies |
| ☐ Shops & Establishments Act registration | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | If POSH Internal Complaints Committee applies |
| ☐ Electrical installation inspection / self-certification | Always |
| ☐ Electrical Safety Officer appointment | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Always |
| ☐ Security agency licence (PSARA) | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Always |
| ☐ Personal data breach response plan | Always |
| ☐ Electrical Inspector approval of the rooftop solar plant | Always |
| ☐ Self-certification of the rooftop solar plant | Always |
| ☐ Net-metering / grid connection agreement with the discom | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Always |
| ☐ Workers' canteen (100 or more workers, including contract labour) | Always |
| ☐ EBWGR certificates (dry, sanitary and special-care waste; wet waste if not processed on site) | Always |
4. Setup evidence: your first-weeks checklist
Setup evidence is the one-time proof of what is on your site: a photo of each bin, the STP nameplate, a copy of each licence. After setup each item appears as a job under Setup Evidence. Photo items for equipment start with a scan of that item's QR sticker, so stick the stickers on first (see Setup evidence and QR stickers).
Compliance officer
| Item | Evidence | Needed |
|---|---|---|
| ☐ SPCB authorization for asbestos-containing material removal | Certificate | Always |
| ☐ EIA Environment Clearance conditions document | Document | If Environmental Clearance (EIA) applies |
| ☐ ULB approval/intimation for large C&D projects | Document | Always |
| ☐ Factory license from State Labour Dept | Certificate | If BOCW Worker Registration & Welfare Cess applies |
| ☐ SPCB HWM Authorization (Form 1) | Certificate | If HWM Rules 2016 applies |
| ☐ Provisional Fire NOC for construction phase (pre-construction firefighting-scheme approval) | Certificate | If Fire Safety (NOC & Systems) applies |
| ☐ PESO petroleum storage license | Certificate | If Diesel Storage Licence (PESO) applies |
| ☐ STP Consent to Operate from SPCB (each STP) | Certificate | If Sewage Treatment Plant (STP) Consent applies |
| ☐ CGWA NOC or exemption certificate | Certificate | If CGWA / Water Act applies |
| ☐ DG exhaust stack height compliance certificate (each DG set) | Document | Always |
| ☐ CPCB BWG registration | Certificate | Always |
| ☐ SPCB Consent to Operate (CTO) for diesel generator (DG) | Certificate | Always |
| ☐ BOCW Act establishment registration (10+ workers, within 60 days of commencement) | Certificate | If BOCW Worker Registration & Welfare Cess applies |
| ☐ Shops & Establishments Act registration | Certificate | Always |
| ☐ POSH Internal Complaints Committee constitution (incl. external member) | Document | If POSH Internal Complaints Committee applies |
| ☐ Electrical installation inspection / self-certification | Certificate | Always |
| ☐ Electrical Safety Officer appointment | Document | Always |
| ☐ Fire-safe wiring and supply isolation certificate | Document | Always |
| ☐ Contractor labour licences (50 or more contract workers) | Certificate | Always |
| ☐ Security agency licence (PSARA) | Certificate | Always |
| ☐ Privacy notice for residents / visitors / customers / staff | Document | Always |
| ☐ Named contact for personal-data grievances | Declaration | Always |
| ☐ Personal data breach response plan | Document | Always |
| ☐ Electrical Inspector approval of the rooftop solar plant | Document | Always |
| ☐ Self-certification of the rooftop solar plant | Document | Always |
| ☐ Net-metering / grid connection agreement with the discom | Document | Always |
| ☐ Crèche facility for employees' children (50 or more employees) | Document | Always |
| ☐ Workers' canteen (100 or more workers, including contract labour) | Document | Always |
| ☐ EBWGR certificates (dry, sanitary and special-care waste; wet waste if not processed on site) | Certificate | Always |
Manager
| Item | Evidence | Needed |
|---|---|---|
| ☐ C&D Waste Management Plan | Document | Always |
| ☐ Bin overview photo (position, label & lid) — per bin (each bin) | Photo | Always |
| ☐ Secondary containment (bunding) photo | Photo | If Diesel Storage Licence (PESO) applies |
| ☐ Rainwater harvesting system installation certificate (each rainwater pit) | Document | If CGWA / Water Act / Rainwater harvesting applies |
| ☐ STP full installation overview (each STP) | Photo | If Sewage Treatment Plant (STP) Consent applies |
| ☐ Consent-to-Operate document displayed near STP (each STP) | Photo | If Sewage Treatment Plant (STP) Consent applies |
| ☐ Composting unit full overview (each compost unit) | Photo | Always |
| ☐ Diesel generator (DG) set — full installation overview (each DG set) | Photo | Always |
Operations supervisor
| Item | Evidence | Needed |
|---|---|---|
| ☐ Four-stream segregation signage and bin infrastructure photo | Photo | Always |
| ☐ STP capacity nameplate or equipment label (each STP) | Photo | If Sewage Treatment Plant (STP) Consent applies |
| ☐ STP inlet connection from building drainage (each STP) | Photo | If Sewage Treatment Plant (STP) Consent applies |
| ☐ STP outlet pipe destination connection (each STP) | Photo | If Sewage Treatment Plant (STP) Consent applies |
| ☐ STP sludge disposal / drying area (each STP) | Photo | If Sewage Treatment Plant (STP) Consent applies |
| ☐ Composting unit capacity label (each compost unit) | Photo | Always |
| ☐ Compost output storage area (each compost unit) | Photo | Always |
| ☐ Diesel generator (DG) capacity nameplate (each DG set) | Photo | Always |
| ☐ Electrical danger notices and shock-treatment chart | Photo | Always |
5. Your recurring jobs
These are created automatically once setup is done and come back on their own schedule. Each shows on the phone of the person it is assigned to. The "Usually done by" column is the default; the manager can reassign any job (see Manager guide).
Every day
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Daily dewatering volume extraction and disposal log | Housekeeping / floor staff | Readings | If CGWA / Water Act applies |
| Daily C&D waste volume log by category | Housekeeping / floor staff | Readings | Always |
| Daily waste log by stream (weigh on collection days) | Housekeeping / floor staff | Readings | Always |
| Daily borewell pump run log (each borewell) | Housekeeping / floor staff | Readings | If CGWA / Water Act applies |
Every week
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Weekly site boundary no-dumping inspection | Compliance officer | Photo | Always |
| Weekly dust management check (green netting, water spraying, wheel wash) | Compliance officer | Photo | Always |
| On-site C&D waste segregation zone photo (4-category) | Housekeeping / floor staff | Photo | Always |
| Weekly groundwater abstraction log (per borewell) (each borewell) | Housekeeping / floor staff | Readings | If CGWA / Water Act applies |
Every month
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Monthly construction noise schedule compliance (no work after 10 PM in residential zones) | Operations supervisor | Declaration | Always |
| Monthly no-open-burning declaration | Operations supervisor | Declaration | Always |
| Monthly single-use plastic ban audit | Operations supervisor | Checklist | Always |
| Plastic waste dispatch to CPCB-authorized recycler | Operations supervisor | Document | Always |
| Monthly PPE provision and distribution check | Compliance officer | Photo | If BOCW Worker Registration & Welfare Cess applies |
| Monthly HWM segregation and storage check | Lab / technical staff | Photo | If HWM Rules 2016 applies |
| Monthly STP performance log (each STP) | Housekeeping / floor staff | Readings | If Sewage Treatment Plant (STP) Consent applies |
| Monthly STP effluent quality test (each STP) | Operations supervisor | Document | If Sewage Treatment Plant (STP) Consent applies |
| Treated effluent reuse log (gardening/flushing) (each STP) | Housekeeping / floor staff | Readings | If Sewage Treatment Plant (STP) Consent applies |
| STP sludge disposal log (each STP) | Housekeeping / floor staff | Document | If Sewage Treatment Plant (STP) Consent applies |
| No effluent to groundwater declaration | Operations supervisor | Declaration | If Sewage Treatment Plant (STP) Consent applies |
| Sanitary waste stream handover log (SWM 2026) | Housekeeping / floor staff | Document | Always |
| Special-care waste stream handover log (SWM 2026) | Housekeeping / floor staff | Document | Always |
| Monthly rainwater harvesting structure maintenance log (each rainwater pit) | Operations supervisor | Document | If CGWA / Water Act / Rainwater harvesting applies |
| Monthly groundwater level monitoring (each borewell) | Housekeeping / floor staff | Readings | If CGWA / Water Act applies |
| Septic tank / cesspool desludging log (each septic tank) | Operations supervisor | Document | If Sewage Treatment Plant (STP) Consent applies |
| Monthly first-aid box check | Operations supervisor | Checklist | Always |
| Used engine oil handover to a registered collection agent / recycler | Operations supervisor | Readings | If HWM Rules 2016 applies |
Every quarter
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Fire drill and staff evacuation training record | Operations supervisor | Document | If Fire Safety (NOC & Systems) applies |
Every six months
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| 6-monthly EC compliance report (if EC granted) | Compliance officer | Document | If Environmental Clearance (EIA) applies |
Every year
| Job | Usually done by | Evidence | Needed |
|---|---|---|---|
| Annual DG stack emission test (SPM/SO₂/NOₓ) (each DG set) | Operations supervisor | Document | Always |
| Annual noise level test at property boundary | Operations supervisor | Document | Always |
| Annual worker health checkup (hazardous stream workers) | Compliance officer | Document | If BOCW Worker Registration & Welfare Cess applies |
| Annual HSD tank integrity inspection | Manager | Document | If Diesel Storage Licence (PESO) applies |
| Fuel storage area fire safety check | Operations supervisor | Checklist | If Diesel Storage Licence (PESO) applies |
| BOCW welfare cess payment (1% of construction cost) | Compliance officer | Document | If BOCW Worker Registration & Welfare Cess applies |
| POSH annual report to District Officer | Compliance officer | Document | If POSH Internal Complaints Committee applies |
| 2-year STP installation plan / approval (no on-site STP) | Compliance officer | Document | If Sewage Treatment Plant (STP) Consent applies |
| Annual earth resistance test | Operations supervisor | Document | Always |
| Electrical Safety Officer annual inspection and test report | Operations supervisor | Document | Always |
| Annual review and erasure of personal data no longer needed | Operations supervisor | Checklist | Always |
| Annual crèche facility review | Compliance officer | Checklist | Always |
6. Things you log when they happen
These have no fixed date. Log them in the app on the day they happen, so the record is made at the time and not rebuilt later.
| What | When | Usually logged by | Needed |
|---|---|---|---|
| On-site C&D rubble reuse log (Category A fill) | Each time it happens | Housekeeping / floor staff | Always |
| Final C&D closure log (total generated vs. processed, submitted to ULB) | Each time it happens | Housekeeping / floor staff | Always |
| C&D waste dispatch to authorized processor receipt | Each time it happens | Operations supervisor | Always |
| DG run log entry (per operation) (each DG set) | Each time it happens | Housekeeping / floor staff | Always |
| E-waste handover receipt from registered producer/refurbisher/recycler | Each time it happens | Operations supervisor | If E-Waste Rules 2022 (minor) applies |
| Spent battery handover receipt / take-back confirmation | Each time it happens | Operations supervisor | If Battery Waste Rules 2022 (minor) applies |
| Accident / injury log entry | Each time it happens | Housekeeping / floor staff | If BOCW Worker Registration & Welfare Cess applies |
| HWM Form 10 dispatch manifest | Each time it happens | Lab / technical staff | If HWM Rules 2016 applies |
| Faecal sludge transport manifest / FSTP receipt (each septic tank) | Each time it happens | Operations supervisor | If Sewage Treatment Plant (STP) Consent applies |
| Electrical accident intimation | Each time it happens | Operations supervisor | Always |
| Personal data breach intimation | Each time it happens | Compliance officer | Always |
| End-of-life solar panels handed only to a registered recycler or the producer | Each time it happens | Compliance officer | If E-Waste Rules 2022 (minor) applies |
7. Licence renewals
Enter the expiry date of each licence when you upload it. The app then creates the renewal job ahead of the expiry, so nobody has to remember the date.
| Renewal | Owner | Needed |
|---|---|---|
| STP CTO renewal task | Compliance officer | If Sewage Treatment Plant (STP) Consent applies |
| HWM authorisation renewal task | Compliance officer | If HWM Rules 2016 applies |
| PESO licence renewal task | Compliance officer | If Diesel Storage Licence (PESO) applies |
| CGWA NOC renewal task | Compliance officer | If CGWA / Water Act applies |
| SPCB DG set CTO renewal task | Compliance officer | Always |
| Fire NOC renewal task | Compliance officer | If Fire Safety (NOC & Systems) applies |
| Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates) | Compliance officer | Always |
| Electrical installation inspection / self-certification — renewal | Compliance officer | Always |
| Contractor labour licences (50 or more contract workers) — renewal | Compliance officer | Always |
| Security agency licence (PSARA) — renewal | Compliance officer | Always |
8. Your filing calendar
Filings are statutory returns you submit to a regulator. The app reminds the owner ahead of each due date and collects the figures from the jobs your team has done through the year, so the return is built from real records.
| Filing | Due | Where | Rule | Needed |
|---|---|---|---|---|
| SWM ANNUAL RETURN | 30 June every year | – | SWM Rules 2026 (labour camp) | Always |
| HWM Form 4 Annual Return | 30 June every year | – | HWM Rules 2016 | If the rule applies |
| Environmental Statement (Form V) | 30 September every year | State SPCB portal | Environmental Statement (Form V) | If the rule applies |
9. The rules behind all this
Applies to every site of this type
| Rule | What it asks of you |
|---|---|
| C&D Waste Management Rules 2025 | |
| SWM Rules 2026 (labour camp) | |
| Plastic Waste Management Rules, 2016 (as amended) | |
| Air Act 1981 | |
| Noise Pollution Rules 2000 |
Depends on what is on your site
| Rule | What it asks of you |
|---|---|
| HWM Rules 2016 | |
| CGWA / Water Act | |
| Environmental Clearance (EIA) | Projects near sensitive ecosystems or within 10km of a protected area need prior Environmental Clearance before construction begins. |
| BOCW Worker Registration & Welfare Cess | If 10 or more construction workers are employed at any point, this site must register under the BOCW Act and pay the 1% welfare cess funding worker benefits. |
| E-Waste Rules 2022 (minor) | |
| Battery Waste Rules 2022 (minor) | |
| Fire Safety (NOC & Systems) | Buildings above a certain height/occupancy (threshold varies by state) need a Fire Safety NOC, working fire-fighting systems (extinguishers, hydrants, sprinklers), and regular fire drills — facility management is directly responsible for this, not just the builder. |
| Diesel Storage Licence (PESO) | Storing more than 2,500L of diesel for DG backup requires a PESO storage licence and periodic tank safety certification. |
| Sewage Treatment Plant (STP) Consent | Operating an on-site STP needs SPCB Consent to Operate plus monthly performance and sludge-disposal logs. |
| POSH Internal Complaints Committee | Any workplace with 10 or more employees must proactively constitute an Internal Complaints Committee, including an external member, at every branch or office location — waiting until a complaint arises is itself a violation. |
| Environmental Statement (Form V) | If your premises runs under an SPCB consent to operate (for an STP, ETP, DG set or boiler) or a hazardous-waste authorisation, you owe the Board a yearly environmental statement — water and raw-material use, pollutants discharged, hazardous and solid waste generated, and measures taken. It is easy to miss because no renewal prompts it. |
| Rainwater harvesting | Where the state binds existing buildings, a missing or non-working structure is a standing violation and can raise the water bill; elsewhere it is the approval-time condition most often left unmaintained. |
Recommended good practice
| Rule | What it asks of you |
|---|---|
| Shops & Establishments Registration | Nearly every commercial or institutional premises operating in India needs Shops & Establishments registration from the state labour department or municipal corporation — this is separate from any sector-specific licence and applies regardless of business type. |
| Electrical safety | Every premises has an electrical installation that needs a current inspection or self-certification. Most fires in buildings start electrically, and a lapsed inspection is the first thing an insurer or investigator asks for. |
| Site labour duties | These are the labour duties that show up on site — a stocked first-aid box, an accident notice, and proof that the agencies supplying your housekeeping and security staff are licensed. Wages, provident fund and ESI stay with payroll. |
| Personal data protection | Resident, visitor, guest, patient, student and staff records — and CCTV — are personal data. The core duties start on 13 May 2027; these tasks get the notice, breach plan and grievance contact in place before then. |
This guide explains how the app helps you keep records. It is not legal advice; your regulator's notification is the final word.
10. Job sheets for each person
Print the section for each person and hand it over with their login. It lists only the jobs that are usually theirs; their role guide explains how to do any job in the app.
Manager
Every year
- Annual HSD tank integrity inspection (only if Diesel Storage Licence (PESO) applies)
How to do these in the app: Manager guide.
Compliance officer (Manager access)
Every week
- Weekly site boundary no-dumping inspection
- Weekly dust management check (green netting, water spraying, wheel wash)
Every month
- Monthly PPE provision and distribution check (only if BOCW Worker Registration & Welfare Cess applies)
Every six months
- 6-monthly EC compliance report (if EC granted) (only if Environmental Clearance (EIA) applies)
Every year
- Annual SWM return filing
- Annual worker health checkup (hazardous stream workers) (only if BOCW Worker Registration & Welfare Cess applies)
- HWM Form 4 annual return (June 30) (only if HWM Rules 2016 applies)
- BOCW welfare cess payment (1% of construction cost) (only if BOCW Worker Registration & Welfare Cess applies)
- POSH annual report to District Officer (only if POSH Internal Complaints Committee applies)
- 2-year STP installation plan / approval (no on-site STP) (only if Sewage Treatment Plant (STP) Consent applies)
- Environmental Statement (Form V) to the SPCB (30 September) (only if Environmental Statement (Form V) applies)
- Annual crèche facility review
Each time it happens
- Personal data breach intimation
- End-of-life solar panels handed only to a registered recycler or the producer (only if E-Waste Rules 2022 (minor) applies)
Before the licence expires
- HWM authorisation renewal task (only if HWM Rules 2016 applies)
- PESO licence renewal task (only if Diesel Storage Licence (PESO) applies)
- CGWA NOC renewal task (only if CGWA / Water Act applies)
- Fire NOC renewal task (only if Fire Safety (NOC & Systems) applies)
- Shops & Establishments registration renewal task (state-specific cycle; some states issue lifetime certificates)
- Electrical installation inspection / self-certification — renewal
- Contractor labour licences (50 or more contract workers) — renewal
- Security agency licence (PSARA) — renewal
Before the licence expires
- STP CTO renewal task (each STP) (only if Sewage Treatment Plant (STP) Consent applies)
- SPCB DG set CTO renewal task
How to do these in the app: Manager guide.
Operations supervisor (Supervisor access)
Every month
- Monthly construction noise schedule compliance (no work after 10 PM in residential zones)
- Monthly no-open-burning declaration
- Monthly single-use plastic ban audit
- Plastic waste dispatch to CPCB-authorized recycler
- Monthly STP effluent quality test (each STP) (only if Sewage Treatment Plant (STP) Consent applies)
- No effluent to groundwater declaration (only if Sewage Treatment Plant (STP) Consent applies)
- Monthly rainwater harvesting structure maintenance log (each rainwater pit) (only if CGWA / Water Act / Rainwater harvesting applies)
- Septic tank / cesspool desludging log (each septic tank) (only if Sewage Treatment Plant (STP) Consent applies)
- Monthly first-aid box check
- Used engine oil handover to a registered collection agent / recycler (only if HWM Rules 2016 applies)
Every quarter
- Fire drill and staff evacuation training record (only if Fire Safety (NOC & Systems) applies)
Every year
- Annual DG stack emission test (SPM/SO₂/NOₓ) (each DG set)
- Annual noise level test at property boundary
- Fuel storage area fire safety check (only if Diesel Storage Licence (PESO) applies)
- Annual earth resistance test
- Electrical Safety Officer annual inspection and test report
- Annual review and erasure of personal data no longer needed
Each time it happens
- C&D waste dispatch to authorized processor receipt
- E-waste handover receipt from registered producer/refurbisher/recycler (only if E-Waste Rules 2022 (minor) applies)
- Spent battery handover receipt / take-back confirmation (only if Battery Waste Rules 2022 (minor) applies)
- Faecal sludge transport manifest / FSTP receipt (each septic tank) (only if Sewage Treatment Plant (STP) Consent applies)
- Electrical accident intimation
How to do these in the app: Supervisor guide.
Housekeeping / floor staff (No staff login access)
Every day
- Daily dewatering volume extraction and disposal log (only if CGWA / Water Act applies)
- Daily C&D waste volume log by category
- Daily waste log by stream (weigh on collection days)
- Daily borewell pump run log (each borewell) (only if CGWA / Water Act applies)
Every week
- On-site C&D waste segregation zone photo (4-category)
- Weekly groundwater abstraction log (per borewell) (each borewell) (only if CGWA / Water Act applies)
Every month
- Monthly STP performance log (each STP) (only if Sewage Treatment Plant (STP) Consent applies)
- Treated effluent reuse log (gardening/flushing) (each STP) (only if Sewage Treatment Plant (STP) Consent applies)
- STP sludge disposal log (each STP) (only if Sewage Treatment Plant (STP) Consent applies)
- Sanitary waste stream handover log (SWM 2026)
- Special-care waste stream handover log (SWM 2026)
- Monthly groundwater level monitoring (each borewell) (only if CGWA / Water Act applies)
Each time it happens
- On-site C&D rubble reuse log (Category A fill)
- Final C&D closure log (total generated vs. processed, submitted to ULB)
- DG run log entry (per operation) (each DG set)
- Accident / injury log entry (only if BOCW Worker Registration & Welfare Cess applies)
Lab / technical staff (Worker access)
Every month
- Monthly HWM segregation and storage check (only if HWM Rules 2016 applies)
Each time it happens
- HWM Form 10 dispatch manifest (only if HWM Rules 2016 applies)
How to do these in the app: Worker guide.